The audit had findings and most were agreed but one significant finding that i would like to discuss. Because of the value of this contract, approved by the board of supervisors. The contract has expired and sha has entered in a contract with the same vendor, requiring guards mart to provide for services. However as approved by the board, it does not require sha to pay guard marts for Security Services in other departments, and due to cancel of buildings closed for city holiday. As a result sha paid Security Services that it did not need or receive at cost of 600,000 for the contract fiveyear term. And you see on the slide how sha came to that figure. Paying for 11 holidays for 12 guards for five years. Sha agreed in earlier negotiation meetings to pay for the holidays. However this agreement is not reflected in the contract approved by the board of supervisors, sha is here today to discuss this finding. Good morning, chairman breed, supervisors, dave corto, director of contracts for h
Actually is a better rate . There is no comparison, for example, one rate against another outside of the department specifically. She worked on the audit form. The issue, their system has really excellent reporting tools. And as part of that system sorry, can you introduce yourself. I am kat skogin, the auditor that led this audit. In this system they had great reporting tools, and part of the contract had someone come in from the vendor that has their reporting structure to look at their pricing and to make sure they were maximizing the pricing tiers, and maximizing the leverage with the individual contracts. But there was not a comparison with the vendors outside of this group of the organization. Thats what we were asking for to periodically look at is this comparable to what you get outside of this group organization. Or are we just trusting them to get the best price. Okay, i got it, thank you. And you are saying that process will take between 1218 months . For the entire organiza
Board, it does not require sha to pay guard marts for Security Services in other departments, and due to cancel of buildings closed for city holiday. As a result sha paid Security Services that it did not need or receive at cost of 600,000 for the contract fiveyear term. And you see on the slide how sha came to that figure. Paying for 11 holidays for 12 guards for five years. Sha agreed in earlier negotiation meetings to pay for the holidays. However this agreement is not reflected in the contract approved by the board of supervisors, sha is here today to discuss this finding. Good morning, chairman breed, supervisors, dave corto, director of contracts for human services. Though we agree with the findings that our contract was silent about the closure on holid holidays, we did negotiate with the contractor early on that we would account for these hours by assigning straight time for those times. The holiday time was clearly not in the rate negotiated. We purposely decided on this term,
Were closed. Sorry, i am confused what you said. Let me explain a little further. So in this type of contract, you have a billing rate. A rate per hour that you are charged for Security Officers services. The holiday pay required by the ordinance was not paid in the billing rate accounted for the total hours in the contract. We accounted for straighttime hours for the guards for those 11 days. So the city was still charged for holiday pay. The city was still charged for holiday pay and we authorized each payment. We had a specific method of payment with the contractor of how to enforce it and authorize the payment. The contract of the method of payment did not detail this. Thats a purely oversight of what we agreed to and what we put in the contract. So you guys messed up. In the contract, yes. It should be delineated and accounted for in the contract that the board of supervisors approved but not delineated in the pay. So you are work on the change. The new contract has it clearly del
Those times. The holiday time was clearly not in the rate negotiated. We purposely decided on this term, to ensure that only Security Officers at that site would receive the holiday pay on the days that the city buildings were closed. Sorry, i am confused what you said. Let me explain a little further. So in this type of contract, you have a billing rate. A rate per hour that you are charged for Security Officers services. The holiday pay required by the ordinance was not paid in the billing rate accounted for the total hours in the contract. We accounted for straighttime hours for the guards for those 11 days. So the city was still charged for holiday pay. The city was still charged for holiday pay and we authorized each payment. We had a specific method of payment with the contractor of how to enforce it and authorize the payment. The contract of the method of payment did not detail this. Thats a purely oversight of what we agreed to and what we put in the contract. So you guys messe