Monitor and ensure that the reception area is kept tidy and projects a business-like image.Greet and welcome visitors to the offices between ensuring they sign in the visitor’s book and covid-19 register and informing the relevant member of staff of their arrival.Prepare meeting and conference rooms and assist in arrangements for catering provisionsAnswer calls, and resolve enquiries and queries in a professional mannerTake and direct calls and emailsLiaise with other departments to ensure the smooth running of the office and its environmentTake accurate and comprehensive notes at meetingsRun errands as requestedDraft correspondence such as emails and lettersCoordinate and schedule meetings and manage calendars of the Company (Help with daily time management)Provide general secretarial duties to Directors and other departments when required within the business including filing, archiving, typing, photocopying, scanningMaintain absolute confidentiality regarding sensitive personnel, financial and commercialAssist in the ordering processHandle queriesForward orders to relevant departmentFollow up on ordersQuality control of orders before dispatchUndertake any other duties that are within the scope, spirit and/or purpose of the job, the title of the post and its remuneration as requested by the Company Accounts support/bookkeeper duties and responsibilities Record day to day financial transactions and complete the posting process, i.e, general ledgers, supplier ledgers, debtor ledgersBring the books to the trial balance stagePerform partial checks of the posting processEnter data, maintain records and create reports as needed from time to timeDebtors maintenance and debt collectingProcessing of customer quotes and invoicesFiling Requirements Proven bookkeeping experienceSolid understanding of basic bookkeeping and accounting payable/receivable principlesProven ability to calculate, post and manage accounting figures and financial recordsData entry skills along with a knack for numbersHands-on experience with spreadsheets and accounting softwareProficiency in English and in MS OfficeCustomer service orientation and negotiation skillsHigh degree of accuracy and attention to detailMinimum two years experienceFormal qualification in bookkeeping/accountingDriver's license Qualifications, knowledge and experience Excellent computer skills including MS Excel, and excellent knowledge of Microsoft Office softwareExperience of employment within an administrative and/or accounts roleExcellent verbal and written communication skillsConfident, sociable, and a team playerAbility to demonstrate excellent organisation skills, being able to prioritise work and meet deadlinesTo be able to work independently and without supervisionTo work well as part of a team and able to build and maintain relationships with colleagues as well as clientsMaintain absolute confidentiality regarding sensitive personnel, financial and commercial informationAbility to exercise initiative when handling problems and queries, and knowing when to refer them to another colleagueA flexible approach to tasksExperience in a customer service capacity an added advantageBasic Accounting knowledgeUnderstanding accounting best practicesData entry skillsHigh attention to detailProduce work with a high level of accuracyProfessionalism and organization skillsPastel experience an added advantageNote: The duties described above reflect the present requirements of the post.