Transcripts For SFGTV Government Access Programming 20240714

Developing the work plan with you for the current fiscal year, was that each bond program would appear before you twice in a year. Once you would have a formal report from the bond Program Managers of the type that was just given on the Public Health bond. In the opposite six month point and the calendar, you would have a liason report, like mr. Lurkin gave, and the advantage would be the forcing function of having the liason have an opportunity to anticipate that item, set up a meeting with bond Program Managers, ask any questions they had, so that the content could be focused on things that are of most of interest to goback. And there was a concern you would get detailed reports and pretty pictures, but not much of a chance to focus on issues that are of concern for you. The liason focus was a test. I should have also reminded the m. T. A. Program manager that having that Program Manager appear during the agenda item would be an expectation so that any questions could be answered. So sorry if that was my miss. But thats sort of my expectation for how it would go. Oh, sorry. I was going to say there is a familiarlooking guy over there. Chairwoman i dont know all of the personnel, so sorry about that. And before you go on, i was going to say, yeah, this is a misunderstanding, then, on my part that the new format was going to not include as much a presentation as we had had before. Ill say a misunderstanding to make it sound better than i just forgot. Chairwoman again, you can change it, it is certainly your purview. Our hope was we would have the opportunity for the liason to ask questions that are at the level of interest of the community. Sorry for my not knowing all of the folks here, but the bond Program Manager can and should be here for you. The thing i would have done differently is followed up with the staff before we came into this meeting. We did have this liason meeting, but that was some three weeks ago. I could have got these questions answered by going to the staff out of the venue that were having here. So what ill do then, if we cant get things answered if we cant get them answered today, is follow up later and at the next meeting, ill just give a report on that and it wouldnt take more than just a few minutes. We can put it under new business or whatever. Before youre there to answer some of the questions that were raised, i was also at the meeting with brian larkin, and i just wanted to supplement part of what we discussed. And my concerns going into the meeting, every time i meet with the m. T. A. , tends to be more on the Macro Financial level. So i just wanted to share what i discussed with staff, is that since i was keying in on the two presentations, the two tables, they have on page 13 and 14, which actually shows the projects and the funds under the first issuance. And on the page next to it, the second bond issuance. And my purpose, also, is to really probe staff. Im fairly comfortable to have them comment on the spend of the first issuance. It is pretty all gone. There is less than 2 million there. According to their plans, there is a timeline to spend it down. In the second issuance, they are almost half way there. And we had some discussion on their expectation and how happy they are proceeding with the spenddown because they are kind of really looking forward to a third issuance early next year. So that was the type of discussion i had, and i walked away very comfortable that they have a pretty good handle on how they control their spend because prior to the second issuance, there is some discussion and concerns as to the pace of the spend after the first issuance. So i think theyve addressed that, and i feel comfortable on the financial overall management. They seem to be on top of things. I just want to supplement them. Chairwoman thank you. Were not looking for a presentation today. In the interest of time, i would like to take brian up on his offer to address this between now and the next meeting. But thank you, guys, for doing this and for getting into the weeds on this one. Do any other members have any questions or comments . So the next liason report, are you expecting to have the bond manager have a presentation . Chairman yeah, its in the march timeframe. All right. But, again, you would have two different types of events for each bond program. One would be a formal presentation of the type that you saw for Public Health. Uhhuh. And one would be a lie yeas son report, with content of the type that came from mr. Larkin and ms. Mcnullty. You can have the bond Program Manager attend the meeting so they could answer any questions that came up or comment on your meeting, but not a formal presentation. So that formal presentation in is march, and it includes the second bond, the 2011road repaving. And if you look at this long sheet in our package, there is only 10 million unspent out of 250 million. Could i just have it on record, because the item actually calls for a liason report on that repaving bond. On a housekeeping issue, that there is currently no liason on that bond. Yes. Thats why there is no liason report. But i think that chair chu has indicated very clearly that this is essentially spent, and i think that its safe to forego a liason report really pending a closeout procedure for this bond. Chairman thats what i was getting at. Thank you. Good. Chairman any other comments . Just a question for peg. The format will allow us then, after my followup, to clear up or close out the items that i brought up at our next meeting . Chairman sure, we can add it to the next Committee Agenda meeting. It shen shouldnt take more than 10 minutes. Chairman thank you. Public comment . Good morning, my name is jerry dratler. I think the new presentation format is a very good idea. I suggest the second presentation format be more formalized with specific required content, like change order report, current budget versus original budget, expected variance from original budget, and a statement by the liason. I ask for your level of comfort whether the project will remain on budget. Thank you. Chairman thank you. Just so we have an agenda item that might be appropriate for mr. Dratlers comments later on. So this would be appropriate. Call the next item. Item seven, presentation from the city Service Auditor regarding the 2015 Affordable Housing bond expenditure audit report and possible action in response to such presentation. Good morning, chair, vice chair, Committee Members. Mark delarosa. Today we will give you a very quick overview of the results of our audit of the 2015 Affordable Housing bond. We specifically looked at the expenditures ensuring that the bond funds are actually expended per the bond measure. Im joined today by simon wattsworth from construction management, which sa firm that has been helping us in completing all of these expenditure audits. Very quickly, ill give you a background. We started this Audit Program back in 2015. In 2016 was the first time we actually completed one of the audits that we have before you. So far we have completed eight. The affordable bond one is the last one we issued back in july. As you know, this is a very focused audit. It is really a compliance audit to ensure that the bond funds that we reviewed were actually in compliance with the bond measure, and that there were no administrative or overhead costs that were expended that are prohibited by the bond measure. Ill actually turn it over to simon, who will give you a very brief overview of this, since this is the first time many of you are probably hearing from us, as well as the results for audit. Good morning. Im sim mo simon wattsworth. As mark mentioned, we have completed eight audits. Similar bonds, weve completed bond audits for the l. A. Community college district, unified school district, as well as numerous construction orders for private owners and developers. Well quickly move on. So the audit scope, we looked at expenditures for the program through june 30th, 2018. The expenditures for bonds totalled 54. 4 million, and the total expenditure was 7. 5 million, for a total of 61. 9million that was expended against the bond. We tested approximately 75 of that value, which was 46. 3. 4. 3 million for bond sale. Which was 57 particulars. 557 . We wanted to make sure that the first test covered there was no operating or government or overhead expenditures billed against the bond, and that they were under the legal setting of the bond. We collected various documents to review, such as change orders, construction contracts, reimbursement requests, and also below market rate, review and analysis rate, which looks at loans given and down payment assistance. In review of all of the expenditures we got, 99 of it tested as approved and were in accordance with the bond measure. We did find unauthorized expenditures of 269. 4 million. The 269 is broken into two separate findings. Finding werent wha of what we d as overhead expenditures. 60,000 was spend on relocations. They were agreed and reviewed with the city attorney. The second finding, totaling 75,615 was for expenditures that were outside of the bond requirement. The bond was specific that there couldnt be any expenditures before the 60 days. So these were expenditures that were prior to the september 4th cutoff date, 2015. These findings were reviewed with m. R. H. C. D. , and were agreed upon. As a result we came up with two recommendations. One is that they should establish training with approvals, that have notable funding. And they should have established prebond reimbursement guidelines for ap improvement procedures. They have committed to implementing these recommendations by october 31st. Chairman just to quickly note, benjamin mccloski is here to answer any questions that you have. I just wanted to reiterate how much we are grateful and thankful for the department for their collaboration and cooperation in providing us with the information. I know that part of this is really the implementation of the recommendations, and i know they have been working diligently with their staff, as well as with the city attorney, in terms of ensuring they provide the right tools for their project managers and staff moving forward, given that we have other Affordable Housing bonds before us. As simon mentioned, we are completing our 2016 Public Health audit, and hopefully we will have that in the next couple of months, so that it is ready for your january meeting. And were available to answer any questions that you have. Chairman questions . Not really a question. Im a liason, and i just wanted to thank you for the work on this. I didnt have a ton of time to followup on this, but i did read through everything. I think these are sound recommendations, and im happy to see that it doesnt seem like there is a lot of extreme findings, and m. R. I. C. D. Is going to move forward with the recommendations. I think this was a good report, and i just want to thank everybody for their work on that. Thank you, simon, for walking us through that. I started my professional life as a public account tantaccountant, so i may understand some of the audit methodology. But i think it would be helpful if you could just explain a little to my fellow members, in your audit methodology, you tested 75 . So, for example, how did you discuss it a little bit, some of the considerations that you had in your mind before you decided on why 75 or not why 65 . Is it a function of the fact that these have never been audited . Is it a function of the fact of the dollar amountsieamountsize . I think it would be helpful to get an understanding of how you selected those statistics to be audited. The 75 is something we came up from the full download of expenditures that we got. We typically look through every one of those expenditures to see what is to see what those items are and what the descriptions are. Thats how we come up with that. If we see potential red flags in the description, thats our sample. We then review that sample with the Controllers Office which pretty much sets that 75 . It is not a standard thing. Some projects weve done have been 90 , and some have been less than that. It just depends on the expenditures and what we see in the report. Thank you. Chairman yeah. Im thrilled with this information, and particularly at this level. Thank you. It is really helpful. And understanding the process better is actually really helpful. But since youve got a wealth of experience at other institutions, can i ask a couple of questions about that . Yes. Chairman what are common findings that you see in other bond programs in other cities . And what should we be looking for . I think we tailored this more to what youre looking for. I think the overhead is always a key one that gets put through on the bonds. That was the majority of the findings in this one. So thats really kind of what we looked and focused on. It is similar to other bonds. We see similar findings. Chairman can you explain what overhead is . Um. Is there a definition . Sorry. Yes. So we basically used the definition that is in the bond language itself. So basically anything that is thats salaries for regular staff for the department that are overseeing the bond, is part of the overhead. And anything that is general administrativetype of costs that are not necessarily or directly related to the administration of the bond. What we have found in completing eight audits so far is that departments are very diligent in terms of ensuring that the folks that are actually working on those bond funds, that those bond programs are actually dedicated to them, so there is no mixing of the regular daytoday operational stuff that departments are tasked with, on top of the ones that are specific to the bond. So thats generally how we defined it. Chairman any other questions or comments . Thank you. Is there any Public Comment . Hi, im jerry dratler. I think it is laudable the progress that seago has made in terms of retaining an outside firm to do audibondexpenditure audits. They have been around since 2002, and were finally getting to it. Thats not very good. I would like to see the report include a summary of total bond costs, broken down into what are called hard costs, and commissioner larkin can explain that in soft costs, which are architects, consultants, and project management. And hard costs should be broken down to include change orders and other meaningful subcategories. As you can see from the bond expenditure audit, soft costs are an area for potential abuse, as confirmed by the firm representative. And city departments benefit when theyre able to shift items out of their operating budget into the capital expenditure. So that requires a little higher level of oversight. Thank you. Chairman this is our audit, so if there is any thing you what like to see, now is the time. Call the next item. Item number eight, opportunity for Community Members to comment or take action on any matters within the committees jurisdiction. One is 2019to 2020 seago initiative. Two, other committee business, seago fiscal year 2018 to 2019 report. B, 2019 to 2020 draft port plan. I and your staff person will speak on these yalls, but beforitems,but befor chu, do you want to speak on these items or should i just go ahead . Chairman i have some comments on the second two at the bottom. So the standardized templates, i think weve agreed that were going to this is something weve been thinking about working on for a long time, and we havent. And peg is now going to staff someone on this from her department. Im happy to take that on, if anybody else has any interest, please let me know. And certainly we need to get the public included in that. Thats where were at with that one. And then the expenditures audit, we have the calendar that is in your work plan that reflects when the Audit Department expects to issue the construction expenditure audit, the work that cummings is doing. Well have them on your agenda as soon as they become available. Public finance, upcoming bond issues, anna vendegna is here, who is the head of our office of public finance. She provides a memo, which is something youve had with your forward debt calendar, and tells you what upcoming bond issues are. Ill ask her to comment or see if you had any questions on that item. Chairman thank you. Peg. So we are currently working on a few general Obligation Bond issues. The next two that we see coming in the coming months here or the 2019 sea bonds for clean and safe Neighborhood Parks in the amount of 2. 1 million, and about 93million worth of bonds for Affordable Housing. After that, additional influences that are planned are for the sea wall and Public Health and potentially transportation, as well, following that. Id be happy to answer any questions on our schedule. Chairman so what, generally, is spring 2020 . What month . Its the exact schedule is still t. B. D. , but could be around march. Chairman my only concern with that is that were not in our march meeting hearing about transportation bonds, and theoretically in march, that theyre going out for 150, so im not sure how to solve that. Do you think it will happen . It says t. B. D. It is t. B. D. , and mr. Letty is here and could probably add additional on the schedule, but we can certainly wait until after the march meeting are you running out of money . Chairman good question. So our the only thing that we can really do if a bond is going off the rails is to stop a bond issuance. I dont know if you can say that better than i can, but thats what i would like to know before something is issued, is if we feel comfortable where it is . Ive got no concerns, actually. Im just trying to line it up so that we actually get as much information before it goes out. And 150 million, as you can see with the other ones, there must be something upcoming that you need 150 million in one issuance. Yeah. We work with the project managers to see what their expenditure needs are that they forecast. And before we finally size and prepare the issuance of the bond, we have to make sure that they have a reasonable plan of expenditure for those funds within three years. Thats our standard practice. So we also attempt to try to group the bond sales together with multiple programs issuing. For example, the upcoming sale that director vandegna mentioned was for Affordable Housing and clean and safe Program Managers<\/a> of the type that was just given on the Public Health<\/a> bond. In the opposite six month point and the calendar, you would have a liason report, like mr. Lurkin gave, and the advantage would be the forcing function of having the liason have an opportunity to anticipate that item, set up a meeting with bond Program Managers<\/a>, ask any questions they had, so that the content could be focused on things that are of most of interest to goback. And there was a concern you would get detailed reports and pretty pictures, but not much of a chance to focus on issues that are of concern for you. The liason focus was a test. I should have also reminded the m. T. A. Program manager that having that Program Manager<\/a> appear during the agenda item would be an expectation so that any questions could be answered. So sorry if that was my miss. But thats sort of my expectation for how it would go. Oh, sorry. I was going to say there is a familiarlooking guy over there. Chairwoman i dont know all of the personnel, so sorry about that. And before you go on, i was going to say, yeah, this is a misunderstanding, then, on my part that the new format was going to not include as much a presentation as we had had before. Ill say a misunderstanding to make it sound better than i just forgot. Chairwoman again, you can change it, it is certainly your purview. Our hope was we would have the opportunity for the liason to ask questions that are at the level of interest of the community. Sorry for my not knowing all of the folks here, but the bond Program Manager<\/a> can and should be here for you. The thing i would have done differently is followed up with the staff before we came into this meeting. We did have this liason meeting, but that was some three weeks ago. I could have got these questions answered by going to the staff out of the venue that were having here. So what ill do then, if we cant get things answered if we cant get them answered today, is follow up later and at the next meeting, ill just give a report on that and it wouldnt take more than just a few minutes. We can put it under new business or whatever. Before youre there to answer some of the questions that were raised, i was also at the meeting with brian larkin, and i just wanted to supplement part of what we discussed. And my concerns going into the meeting, every time i meet with the m. T. A. , tends to be more on the Macro Financial<\/a> level. So i just wanted to share what i discussed with staff, is that since i was keying in on the two presentations, the two tables, they have on page 13 and 14, which actually shows the projects and the funds under the first issuance. And on the page next to it, the second bond issuance. And my purpose, also, is to really probe staff. Im fairly comfortable to have them comment on the spend of the first issuance. It is pretty all gone. There is less than 2 million there. According to their plans, there is a timeline to spend it down. In the second issuance, they are almost half way there. And we had some discussion on their expectation and how happy they are proceeding with the spenddown because they are kind of really looking forward to a third issuance early next year. So that was the type of discussion i had, and i walked away very comfortable that they have a pretty good handle on how they control their spend because prior to the second issuance, there is some discussion and concerns as to the pace of the spend after the first issuance. So i think theyve addressed that, and i feel comfortable on the financial overall management. They seem to be on top of things. I just want to supplement them. Chairwoman thank you. Were not looking for a presentation today. In the interest of time, i would like to take brian up on his offer to address this between now and the next meeting. But thank you, guys, for doing this and for getting into the weeds on this one. Do any other members have any questions or comments . So the next liason report, are you expecting to have the bond manager have a presentation . Chairman yeah, its in the march timeframe. All right. But, again, you would have two different types of events for each bond program. One would be a formal presentation of the type that you saw for Public Health<\/a>. Uhhuh. And one would be a lie yeas son report, with content of the type that came from mr. Larkin and ms. Mcnullty. You can have the bond Program Manager<\/a> attend the meeting so they could answer any questions that came up or comment on your meeting, but not a formal presentation. So that formal presentation in is march, and it includes the second bond, the 2011road repaving. And if you look at this long sheet in our package, there is only 10 million unspent out of 250 million. Could i just have it on record, because the item actually calls for a liason report on that repaving bond. On a housekeeping issue, that there is currently no liason on that bond. Yes. Thats why there is no liason report. But i think that chair chu has indicated very clearly that this is essentially spent, and i think that its safe to forego a liason report really pending a closeout procedure for this bond. Chairman thats what i was getting at. Thank you. Good. Chairman any other comments . Just a question for peg. The format will allow us then, after my followup, to clear up or close out the items that i brought up at our next meeting . Chairman sure, we can add it to the next Committee Agenda<\/a> meeting. It shen shouldnt take more than 10 minutes. Chairman thank you. Public comment . Good morning, my name is jerry dratler. I think the new presentation format is a very good idea. I suggest the second presentation format be more formalized with specific required content, like change order report, current budget versus original budget, expected variance from original budget, and a statement by the liason. I ask for your level of comfort whether the project will remain on budget. Thank you. Chairman thank you. Just so we have an agenda item that might be appropriate for mr. Dratlers comments later on. So this would be appropriate. Call the next item. Item seven, presentation from the city Service Auditor<\/a> regarding the 2015 Affordable Housing<\/a> bond expenditure audit report and possible action in response to such presentation. Good morning, chair, vice chair, Committee Members<\/a>. Mark delarosa. Today we will give you a very quick overview of the results of our audit of the 2015 Affordable Housing<\/a> bond. We specifically looked at the expenditures ensuring that the bond funds are actually expended per the bond measure. Im joined today by simon wattsworth from construction management, which sa firm that has been helping us in completing all of these expenditure audits. Very quickly, ill give you a background. We started this Audit Program<\/a> back in 2015. In 2016 was the first time we actually completed one of the audits that we have before you. So far we have completed eight. The affordable bond one is the last one we issued back in july. As you know, this is a very focused audit. It is really a compliance audit to ensure that the bond funds that we reviewed were actually in compliance with the bond measure, and that there were no administrative or overhead costs that were expended that are prohibited by the bond measure. Ill actually turn it over to simon, who will give you a very brief overview of this, since this is the first time many of you are probably hearing from us, as well as the results for audit. Good morning. Im sim mo simon wattsworth. As mark mentioned, we have completed eight audits. Similar bonds, weve completed bond audits for the l. A. Community college district, unified school district, as well as numerous construction orders for private owners and developers. Well quickly move on. So the audit scope, we looked at expenditures for the program through june 30th, 2018. The expenditures for bonds totalled 54. 4 million, and the total expenditure was 7. 5 million, for a total of 61. 9million that was expended against the bond. We tested approximately 75 of that value, which was 46. 3. 4. 3 million for bond sale. Which was 57 particulars. 557 . We wanted to make sure that the first test covered there was no operating or government or overhead expenditures billed against the bond, and that they were under the legal setting of the bond. We collected various documents to review, such as change orders, construction contracts, reimbursement requests, and also below market rate, review and analysis rate, which looks at loans given and down payment assistance. In review of all of the expenditures we got, 99 of it tested as approved and were in accordance with the bond measure. We did find unauthorized expenditures of 269. 4 million. The 269 is broken into two separate findings. Finding werent wha of what we d as overhead expenditures. 60,000 was spend on relocations. They were agreed and reviewed with the city attorney. The second finding, totaling 75,615 was for expenditures that were outside of the bond requirement. The bond was specific that there couldnt be any expenditures before the 60 days. So these were expenditures that were prior to the september 4th cutoff date, 2015. These findings were reviewed with m. R. H. C. D. , and were agreed upon. As a result we came up with two recommendations. One is that they should establish training with approvals, that have notable funding. And they should have established prebond reimbursement guidelines for ap improvement procedures. They have committed to implementing these recommendations by october 31st. Chairman just to quickly note, benjamin mccloski is here to answer any questions that you have. I just wanted to reiterate how much we are grateful and thankful for the department for their collaboration and cooperation in providing us with the information. I know that part of this is really the implementation of the recommendations, and i know they have been working diligently with their staff, as well as with the city attorney, in terms of ensuring they provide the right tools for their project managers and staff moving forward, given that we have other Affordable Housing<\/a> bonds before us. As simon mentioned, we are completing our 2016 Public Health<\/a> audit, and hopefully we will have that in the next couple of months, so that it is ready for your january meeting. And were available to answer any questions that you have. Chairman questions . Not really a question. Im a liason, and i just wanted to thank you for the work on this. I didnt have a ton of time to followup on this, but i did read through everything. I think these are sound recommendations, and im happy to see that it doesnt seem like there is a lot of extreme findings, and m. R. I. C. D. Is going to move forward with the recommendations. I think this was a good report, and i just want to thank everybody for their work on that. Thank you, simon, for walking us through that. I started my professional life as a public account tantaccountant, so i may understand some of the audit methodology. But i think it would be helpful if you could just explain a little to my fellow members, in your audit methodology, you tested 75 . So, for example, how did you discuss it a little bit, some of the considerations that you had in your mind before you decided on why 75 or not why 65 . Is it a function of the fact that these have never been audited . Is it a function of the fact of the dollar amountsieamountsize . I think it would be helpful to get an understanding of how you selected those statistics to be audited. The 75 is something we came up from the full download of expenditures that we got. We typically look through every one of those expenditures to see what is to see what those items are and what the descriptions are. Thats how we come up with that. If we see potential red flags in the description, thats our sample. We then review that sample with the Controllers Office<\/a> which pretty much sets that 75 . It is not a standard thing. Some projects weve done have been 90 , and some have been less than that. It just depends on the expenditures and what we see in the report. Thank you. Chairman yeah. Im thrilled with this information, and particularly at this level. Thank you. It is really helpful. And understanding the process better is actually really helpful. But since youve got a wealth of experience at other institutions, can i ask a couple of questions about that . Yes. Chairman what are common findings that you see in other bond programs in other cities . And what should we be looking for . I think we tailored this more to what youre looking for. I think the overhead is always a key one that gets put through on the bonds. That was the majority of the findings in this one. So thats really kind of what we looked and focused on. It is similar to other bonds. We see similar findings. Chairman can you explain what overhead is . Um. Is there a definition . Sorry. Yes. So we basically used the definition that is in the bond language itself. So basically anything that is thats salaries for regular staff for the department that are overseeing the bond, is part of the overhead. And anything that is general administrativetype of costs that are not necessarily or directly related to the administration of the bond. What we have found in completing eight audits so far is that departments are very diligent in terms of ensuring that the folks that are actually working on those bond funds, that those bond programs are actually dedicated to them, so there is no mixing of the regular daytoday operational stuff that departments are tasked with, on top of the ones that are specific to the bond. So thats generally how we defined it. Chairman any other questions or comments . Thank you. Is there any Public Comment<\/a> . Hi, im jerry dratler. I think it is laudable the progress that seago has made in terms of retaining an outside firm to do audibondexpenditure audits. They have been around since 2002, and were finally getting to it. Thats not very good. I would like to see the report include a summary of total bond costs, broken down into what are called hard costs, and commissioner larkin can explain that in soft costs, which are architects, consultants, and project management. And hard costs should be broken down to include change orders and other meaningful subcategories. As you can see from the bond expenditure audit, soft costs are an area for potential abuse, as confirmed by the firm representative. And city departments benefit when theyre able to shift items out of their operating budget into the capital expenditure. So that requires a little higher level of oversight. Thank you. Chairman this is our audit, so if there is any thing you what like to see, now is the time. Call the next item. Item number eight, opportunity for Community Members<\/a> to comment or take action on any matters within the committees jurisdiction. One is 2019to 2020 seago initiative. Two, other committee business, seago fiscal year 2018 to 2019 report. B, 2019 to 2020 draft port plan. I and your staff person will speak on these yalls, but beforitems,but befor chu, do you want to speak on these items or should i just go ahead . Chairman i have some comments on the second two at the bottom. So the standardized templates, i think weve agreed that were going to this is something weve been thinking about working on for a long time, and we havent. And peg is now going to staff someone on this from her department. Im happy to take that on, if anybody else has any interest, please let me know. And certainly we need to get the public included in that. Thats where were at with that one. And then the expenditures audit, we have the calendar that is in your work plan that reflects when the Audit Department<\/a> expects to issue the construction expenditure audit, the work that cummings is doing. Well have them on your agenda as soon as they become available. Public finance, upcoming bond issues, anna vendegna is here, who is the head of our office of public finance. She provides a memo, which is something youve had with your forward debt calendar, and tells you what upcoming bond issues are. Ill ask her to comment or see if you had any questions on that item. Chairman thank you. Peg. So we are currently working on a few general Obligation Bond<\/a> issues. The next two that we see coming in the coming months here or the 2019 sea bonds for clean and safe Neighborhood Parks<\/a> in the amount of 2. 1 million, and about 93million worth of bonds for Affordable Housing<\/a>. After that, additional influences that are planned are for the sea wall and Public Health<\/a> and potentially transportation, as well, following that. Id be happy to answer any questions on our schedule. Chairman so what, generally, is spring 2020 . What month . Its the exact schedule is still t. B. D. , but could be around march. Chairman my only concern with that is that were not in our march meeting hearing about transportation bonds, and theoretically in march, that theyre going out for 150, so im not sure how to solve that. Do you think it will happen . It says t. B. D. It is t. B. D. , and mr. Letty is here and could probably add additional on the schedule, but we can certainly wait until after the march meeting are you running out of money . Chairman good question. So our the only thing that we can really do if a bond is going off the rails is to stop a bond issuance. I dont know if you can say that better than i can, but thats what i would like to know before something is issued, is if we feel comfortable where it is . Ive got no concerns, actually. Im just trying to line it up so that we actually get as much information before it goes out. And 150 million, as you can see with the other ones, there must be something upcoming that you need 150 million in one issuance. Yeah. We work with the project managers to see what their expenditure needs are that they forecast. And before we finally size and prepare the issuance of the bond, we have to make sure that they have a reasonable plan of expenditure for those funds within three years. Thats our standard practice. So we also attempt to try to group the bond sales together with multiple programs issuing. For example, the upcoming sale that director vandegna mentioned was for Affordable Housing<\/a> and clean and safe Neighborhood Parks<\/a> and the goal is to group them together to minimize the cost of issuance, and to get multiple programs resofd. Resolved. Typically ill reach out to the Program Managers<\/a> when we know there is a bond broken, and try to see if there are other programs that also have needs. The plan would be to reach out and validate that. Chairman i get the process. Thats an estimated amount and we find the issuance amount further based on the projected expenditure schedule. And thats a bookmarked amount that i assume would be needed and so well get that further. Chairman good. Sounds good. So that was item c, the bond issuances. And item d, public reception survey, again, for a couple new members, you might recall that during the last fiscal year we worked with you and for you on a survey to test the Public Knowledge<\/a> of and the approval for and the impressions of two built bond projects. One parks bond project and one street improvement bond project. And we had a lot of good learning out of that and i think that its a really positive experience for you and for our team and the conversation was to do another Public Perception<\/a> survey of that same type during fiscal year 20192020. I think that at your last meeting or the one before you agreed that youd like to do that test on housing subject to the housing bond. And the the user population, the voter population, the way that those bonds were pitched to the public is different than parks or streets. So what were doing right now is taking some time to understand those dynamics of how those bonds were presented and think what type of questions wed be asking, what user groups we would be testing. How you would test citizen and voter understanding of it since its not as strong a Public Perception<\/a> probably as either a park or a street use. And so were hoping if we can bring a choice to you before your next meeting and i could do it through the liaison or through the chair, then we might do that. But if we at the latest we would bring you options at your next meeting. So we would choose a couple of built projects from the Affordable Housing<\/a> bond and bring them to you for discussion and choice about which one youd like to survey on and you could discuss the merits of the different approaches and the choices at your next meeting. Thats where i hope to be. And, again, the way we do this is we write a scope of work, we issue it to a pool of providers that we have who are experts in Public Opinion<\/a> testing and surveying of a couple of different kinds and let them respond to us, giving us their expertise with sample size, approach, what tools they would use. Wed develop a small contract. They do the work. They deliver us and we help them with analyticals and a report. I would think that the that the population would track, based on the bond, the the areas, lowincome and middleincome housing, you know, those broad categories that we allocated those dollars to from the total bond. Im just thinking out loud. Okay. Um, if theres no other comments on that ill move on to the next item. So other committee business, a, 26r7b a is your annual report. And so this is a report that is issued from the committee that speaks to the work that you completed during fiscal year 20182019. Youve received a draft and i have submissions from several of you as bond liaisons or program liaisons. Content was drafted from my staff to reflect some of your other work. The survey report we just mentioned, the update to your website. You had a draft of this in your packet for your review. Theres a couple of pieces that still need to be corrected, and ill just list them out loud. The road repaving and Street Safety<\/a> sorry, road repaving and bond and the transportation bond, and the text in your draft is still the last years text. So we need an updated paragraph on that. And the text on Public Safety<\/a> is still last years text. Since there isnt a current liaison assignment, to that we could just draft a couple bullet points based on the content that was presented to you during the year and leave it at that. Thats one suggestion. Which one are talking about . The Public Health<\/a>. The 2016 . I think that i provided that. Did you update that one . Yeah, yeah, i didnt change that a lot. Okay. Ill check again. Okay, if not, i can make something work. Okay. And then, lastly, member mcnuty had sent me an updated text on the Whistleblower Program<\/a> which i neglected to include, im sorry about that. So ill have to switch out with the updated text. And theres a couple items, just line items, that we wanted to put the total amount of bond expenditures under oversight and you have to confirm that number. And theres a couple of links that need to be added. And then, of course, any comments or reflections that you have from your review on it that you want us to change or update, content that youd like to add, edits, please feel free to give me those now and we will work to finalize this report in the next couple weeks. So the draft is completed, but i just want given what i have heard today to make a few changes and ill have it to you by the end of the week. Okay. Okay, just an editorial comment in the in the page that is behind the cover page, when youre listing the Committee Members<\/a>, miss mckew is listed twice. I also know that theres a place where the fob font changeo it needs to be proofed and, you know, fixed in that way. Chairman any other member comments . No. I followed up and i spotted a couple typos in my own report that i just want to clear up with you. Great. Thank you for your diligence and the text that you provided is really helpful and interesting. So it sounds like, kevin, can you do or brian, sorry can you do the indiscernible the paragraph on the road repaving . Repaving . The 2014. Of course. Okay. Thank you. Hes assigned that. And peg will do the Whistleblower Program<\/a> and general edits. And then were done. So we can do one of two things. We can either make those edits and bring it back here and then vote on it. But can we vote today, assuming that those five changes or four changes are going to be made . Clerk absolutely. Absolutely. You can chairman i dont want to force anyone into anything. Clerk you can direct the staff to make these changes and then approve it out. Chairman okay. You guys feel comfortable voting that today . I dont. I think we should see the final report before we approve it. Id rather see the final chairman okay. Okay. I dont know if the suggestion was that you delegate that, if thats possible, to somebody on the committee. So that it doesnt have to come back to the full committee. Is that the idea . Chairman would you be comfortable with that . I would not. I would like all members to read the final report before it goes public and to approve it. Im sorry, thats a public document. And, you know, some of us still have to get our reports in and, you know, peg has some things she needs to do. Can we cannot approve it at the october meeting . Chairman thats fine, its completely up to you. Yeah, im looking to the chair as the punish who would give it the final read. But that were only really see something that the chair and the staff feel is pristine and ready to go but im not comfortable having to go public until we all read it. Chairman all right. So we will do that. If i havent received the content that i am promised ill shoot you a reminder whatever you need. The second friday in september at the absolute latest. Great. Chairman thank you. Okay. So and again this is to remind folks that we attached this report, our long report, which is on 18 months bond expenditures which has full information and scope and budget and schedule on all of the programs. So members of the public who are looking to review this subject matter would have, you know, your report in the front and then the long text at the back which is all of the details. Chairman im sorry, can you say that again . We include our report as an attachment to yours. Chairman yes, yes. 2b, your draft work plans. So also including in your packet is the draft work plan that we discussed at the last couple of meetings. And, again, just to remind folks, we set up a calendar of five meetings during the fiscal year and we set up to have a formal bond Program Presentation<\/a> at one meeting and then in the opposite as much as possible sixmonth mark to that meeting you would have a liaison report on that same bond. So thats the way that the schedule is set up. And we slotted in the Whistleblower Program<\/a> twice. The c. S. A. Program twice. The city capital plan at your march meeting. And so, again, the floor is open or chair chu or vice chair post might have conditions reflecting on the things that have been presented in the last couple months, suggestions that you would like to make on this. I do. Id like to add the liaison report to the may calendar. Presuming that this calendar will be adopted annually, this will be the set schedule. Thats not on here at all. It needs to go on yes. I propose not voting on this with the set schedule because it tends to for planning. Thats where it belongs, right. And id also like to request specific meeting days, if its the third or the fourth monday of the months listed on the back, august, october, i would like a set day of the third or fourth monday. Yes, they have been scheduled and the room reservations have been made, right, mary . Thats correct. It was made based on five meetings. Right now, do you have them at your fingertips . Yeah, if i can have mary read out the dates. So we have october 21st, january 27th, march 16th, and may 18th. Thank you. I have a question about the whistleblower scheduling. It looks like theres the Program Reports<\/a> and the liaison reports for both dates. Are we just doing liaison reports on one or both . I think that the process that peg laid out was for bonds. Okay. We have the whistleblower is so important to us that i wanted to have it on there twice if thats okay . Oh, yeah, sure. Its such a rare opportunity for someone to have governance over that particular program. indiscernible . October 21st. Well make sure that you guys get the invitation as well. So regarding the work plan, a couple of housekeeping things. Peter is going to take on the capital plan. So we are going to have the liaison for the capital plan. And peter an will transition the Whistleblower Program<\/a> from brenda which was very important. We still dont have anyone for the 2011 road paving. Again, im not too concerned about that because everything has been spent, or almost everything. And then all we have left is the park bond. Iis anyone willing to meet with the park bond people between now and october . Because they really are the meat of our october meeting. Anyone . Anyone . Anyone . Okay, thank you. And i also see the seawall in our next meeting and the seawall can you explain the status of the seawall . Ann might know more than i do. Im not much in the meetings on this so if i could ask her to tell us what she knows about the status. The seawall bond has been delayed temporarily due to litigation. You kind of drifted off there location . Litigation. Litigation. So it hasnt been issued, right . Correct. It hasnt been issued and so the projects cant start. Correct. How much notice will we have in the issuance it takes a few months to get this stuff going, right, after the litigation is over . Exactly, yes. So well know, well know that its coming. Awesome. And then, finally, one other housekeeping question and this is if you guys are comfortable our packets include for every bond two things, like the short one thats presented to us and then the big report. Are you guys comfortable with that going out as a link and not being printed for us . But i have to say that brenda did reference it today and so it obviously was useful to have this in the packet. Oh, a hard copy versus electronic . Yes, thank you. Its useful to me as i look at the presentation charts, is there something that i would like to see in more detail, and then i go to the quarterly reports. But, peg, tell us i thought that most of these departments issue quarterly reports anyway. So theyre not specifically doing it for this . I think they do. Im not 100 sure on that. We need to check on the standard oversight reporting of each bond program. But many, if not most of them, do something for commission, for example. And so our thought here, again is that rather than to include a hard copy of every report wed give you a link and you could review it, save paper, you know, on everybodys end. Certainly, as a practical matter at your meeting we could have a hard copy of the latest report if one was wanted. I think that in the distribution packet, i think that mary at least reached out to me to ask if i would prefer a link or a report and i said i wanted a printed report. So you could still have other Committee Members<\/a> who would not prefer the printed copy to get the link so they can go and to read the detailed quarterly reports. Is that too much work for staff . Id like to suggest then that we all have electronic copies of the report and only have the staff to print and prepare the shorter summaries. Would it really be an inconvenience for us on our computers to refer to the electronic copies . Not saying that we dont want the quarterly reports, the thick ones, with all of the detail. But i think that the electronic copy is sufficient. I dont think that is a matter that we need to vote on. So, mary, can you just take this under advisement when you put these things together . And our materials are posted online and i do plan to eventually, if its comfortable, to move some that are not printed basically. Were trying to save paper. And so if theres a way that folks are comfortable with using some electronic version, that would be helpful in the production world. Chairman great. Awesome. Thats all for the other committee business. Chairman any further comments . Members . Wow. Meeting adjourned. We made it. Chairman are we adjourned . Yes. Okay, thanks. I moved into my wonderful, beautiful, Affordable Housing<\/a> march 7th. I have lived in San Francisco<\/a> since i was twoyearsold. Ive lived in hunters view for 23 to 24 years now. My name is vlady. I use titus and i am the resident commissioner for the San Francisco<\/a> housing facility. From the very beginning, this whole transition of Public Housing<\/a> and Affordable Housing<\/a> was a good idea. But many, many residents didnt think it would ever actually happen. Its been a life changing experience. And im truly grateful for the whole initiative and all those that work on the whole sf initiative. Theyve done a wonderful job accommodating the residents, who for many years have lived in delap tated housing. Now they have quality housing. I was on a street where the living room and the kitchen and stairs. It wasnt large enough to accommodate. The children are grown. I had the accomplish of having a dishwasher in my home. I really like that. [laughter] i really like not having to wash dishes by hand. We still do it from time to time. The Mayors Office<\/a> has been a real friend to us, a partner. We know that our city supports us. I love San Francisco<\/a>. Just to be able to stay in my community and continue to help the residents who live here and continue to see my neighborhoods move into new housing, its been a real joy. Its been a real joy. Working for the city and county of San Francisco<\/a> will immerse you in a vibrate and dynamic city on sfroert of the art and social change weve been on the edge after all were at the meeting of land and sea worldclass style it is the burn of blew jeans where the rock holds court over the harbor the citys Information Technology<\/a> xoflz work on the rulers project for free wifi and developing projects and insuring patient state of at San Francisco<\/a> General Hospital<\/a> our it professionals make guilty or innocent available and support the house Senate Regional<\/a> wearout system your our employees joy excessive salaries but working for the city and county of San Francisco<\/a> give us employees the unities to contribute their ideas and energy and commitment to shape the citys future but for considering a career with the city and county of San Francisco<\/a> this is one place you can always count on to give you what you had before and remind you of what your San Francisco<\/a> history used to be. We hear that all the time, people bring their kids here and their grandparents brought them here and down the line. Even though people move away, whenever they come back to the city, they make it here. And they tell us that. Youre going to get something made fresh, made by hand and made with quality products and something thats very, very good. The legacy bars and restaurants was something that was begun by San Francisco<\/a> simply to recognize and draw attention to the establishments. It really provides for San Francisco<\/a>s unique character. And that morphed into a request that we work with the city to develop a legacy business registration. Im Michael Cirocco<\/a> and the owner of an area bakery. The bakery started in 191. My grandfather came over from italy and opened it up then. It is a small operation. Its not big. So everything is kind of quality that way. So i see every piece and cut every piece that comes in and out of that oven. Im leslie ciroccomitchell, a fourth generation baker here with my family. So we get up pretty early in the morning. I usually start baking around 5 00. And then you just start doing rounds of dough. Loaves. My mom and sister basically handle the front and then i have my nephew james helps and then my two daughters and my wife come in and we actually do the baking. After that, my mom and my sister stay and sell the product, retail it. You know, i dont really think about it. But then when i sometimes when i go places and i look and see places put up, oh this is our 50th anniversary and everything and weve been over 100 and that is when it kind of hits me. You know, that geez, weve been here a long time. [applause] a lot of people might ask why our legacy business is important. We all have our own stories to tell about our ancestry. Our lineage and ill use one example of tommys joint. Tommys joint is a place that my husband went to as a child and hes a fourth generation san franciscan. Its a place we can still go to today with our children or grandchildren and share the stories of what was San Francisco<\/a> like back in the 1950s. Im the general manager at tommys joint. People mostly recognize tommys joint for its murals on the outside of the building. Very bright blue. You drive down and see what it is. They know the building. Tommys is a San Francisco<\/a> hoffa, which is a germanstyle presenting food. We have five different carved meats and we carve it by hand at the station. You prefer it to be carved whether you like your brisket fatty or want it lean. You want your pastrami to be very lean. You can say i want that piece of corn beef and want it cut, you know, very thick and i want it with some sauerkraut. Tell the guys how you want to prepare it and they will do it right in front of you. San franciscos a place thats changing restaurants, except for tommys joint. Tommys joint has been the same since it opened and that is important. San francisco in general that we dont lose a grip of what San Francisco<\/a>s came from. Tommys is a place that youll always recognize whenever you lock in the door. Youll see the same staff, the same bartender and have the same meal and that is great. Thats important. The service that San Francisco<\/a> heritage offers to the legacy businesses is to help them with that application process, to make sure that they really recognize about them what it is that makes them so special here in San Francisco<\/a>. So well help them with that application process if, in fact, the board of supervisors does recognize them as a legacy business, then that does entitle them to certain financial benefits from the city of San Francisco<\/a>. But i say really, more importantly, it really brings them public recognition that this is a business in San Francisco<\/a> that has history and that is unique to San Francisco<\/a>. It started in june of 1953. And we make everything from scratch. Everything. We started a you we started a off with 12 flavors and mango fruits from the philippines and then started trying them one by one and the family had a whole new clientele. The business really boomed after that. I think that the flavors we make reflect the diversity of San Francisco<\/a>. We were really surprised about the legacy project but we were thrilled to be a part of it. Businesses come and go in the city. Pretty tough for businesss to stay here because it is so expensive and theres so much competition. So for us who have been here all these years and still be popular and to be recognized by the city has been really a huge honor. We got a phone call from a woman who was 91 and she wanted to know if the mitchells still owned it and she was so happy that we were still involved, still the owners. She was our customer in 1953. And she still comes in. But she was just making sure that we were still around and it just makes us feel, you know, very proud that were carrying on our fathers legacy. And that we mean so much to so many people. It provides a perspective. And i think if you only looked at it in the here and now, youre missing the context. For me, legacy businesses, legacy bars and restaurants are really about setting the context for how we come to be where we are today. I just think its part of San Francisco<\/a>. People like to see familiar stuff. At least i know i do. In the 1950s, you could see a picture of tommys joint and looks exactly the same. We havent change add thing. I remember one lady saying, you know, ive been eating this ice cream since before i was born. And i thought, wow we have, too. Our clerk is erica major who is delighted she will not see us for the next month. Do you have any announcements. I guess sf gov tv has to run the title. Okay, there is no fine for this. Do they have to run the title","publisher":{"@type":"Organization","name":"archive.org","logo":{"@type":"ImageObject","width":"800","height":"600","url":"\/\/ia903009.us.archive.org\/18\/items\/SFGTV_20190903_020000_Government_Access_Programming\/SFGTV_20190903_020000_Government_Access_Programming.thumbs\/SFGTV_20190903_020000_Government_Access_Programming_000001.jpg"}},"autauthor":{"@type":"Organization"},"author":{"sameAs":"archive.org","name":"archive.org"}}],"coverageEndTime":"20240716T12:35:10+00:00"}