Where the officer was at the time of the violation . I dont have one for this reporting period. I think that should be added to the next quarter presentation thats done on e. I. S. Because thats important because these numbers although they are beautifully put into a chart they arent actually reflective or accurate of whats happening at each unit. I do want the numbers on the page 3 of the numbers that come into you and which ones you are passing through to the supervisor and which ones you are closing out. Okay. Director henderson . Thank you. I was just going to say the stuff weve been working on for a while both myself and with commissioner dejesus who isnt here, but one of the things that has been really exciting and i think we are talking about today is the benchmark Analytics Group and the stuff theyve been doing exactly in this area in terms of best practices. And im only bringing that up because i think it speaks to the shortfalls and the gaps and the kind of data that we are seeing now, and the path practices and the problems weve been having with the university of chicago. And weve been talking about trying to find the best method to have more accurate correlation between actual behavior and predictive interruptions of behavior and training and stuff. So the stuff that ive seen preliminary has been really exciting from an objective analysis perspective. And an emphasis on the analysis because its more than just the Data Collection its analysis, which i think is really important for us to be able to do this job well. I know theyve been meeting with the department, which is exciting, so at some point, im sure that you will be making a decision about how he wants to continue those meetings or present whatever. But i thought their presentation was, about what they do and how it works, independently from other agencies was phenomenal. And ive seen a lot of predictive type of analytics. Which is the best one that ive seen so far. I wish commissioner dejesus were here to talk about it because i know she was excited about the stuff weve heard from preliminary basis as well. And so im just talking here at this point because i know it speaks to many of the concerns that you were just raising, commissioner elias about the subjective interpretation or the subjective analysis of these numbers which doesnt mean that they are wrong or right but they are subjective without having analysis that can be more transparent and shared internally and externally, based on a good system that i thought that we were trying to get from the university of chicago that didnt quite work out for whatever reason. So anyway, i just wanted to say that. So commissioner hamasaki first. Just director henderson just answered my question but i remember when we last talked about this, some of these same issues and concerns had been raised. I think the core and the heart of this is great. Its a proactive step to try to get out in front of problematic or potentially problematic behavior before it escalates to something where it causes real trouble. But im glad to hear that director henderson and it sounds like commissioner dejesus have been following up on this. Because and no question on you and the job you are doing it sounds like youve been putting a lot of work into this. But i think i would like to see perhaps the program from benchmark analytics if its not a program we want, maybe we can learn from it and implement something similar on our own or find ways to increase we want people to look at this and say wow, i feel great about this, this is keeping our streets and our officers safe and out of trouble. So thank you for all your work. I look forward to hearing about the progress with director henderson and commissioner dejesus as well as with the chief has been part of in this area. Scott. Thank you. We are director hendersons comments, we are exploring other technologies, and actually we have a meeting tomorrow to follow up on that so we will keep the Commission Posted on that. I also want to say too regardless of the technology, there is a Human Element to this. And there has to be. Because this is an Early Intervention alert system. And despite the algorithm that you use at some point somebody has to dig into the alerts and determine whats going on. And ill follow up with your question, commissioner elias about your patterns and your question wasnt about patterns but i think commissioner hirsch and you had similar questions about the subjective part of this. Right. And i can tell you because ive done thousands of these in my prior life in los angeles, you really have to dig into them and look for patterns and concerns. For instance, if you have use of forces that are being triggered by detentions that are questionable, that would be at risk behavior. The one thing that wasnt said here that i want to add is that we dont consider counseling informal intervention. Am i correct on that . Thats correct. So theres a lot of counseling thats done that is not considered intervention. Ive mentioned this in the past in front of the commission, we need to rethink that. Because counseling is a form of intervention. And you dont necessarily have to go to training or Technical Training and all that. A lot of times these things can be snuffed out by counseling. And we do a lot of it. I think last year we had 102 counseling sessions. The year before that it was a little bit higher than that. We dont consider those interventions. Yeah, those numbers need to be presented because when we are looking at a situation when we go from 175 to 0 thats a problem without any explanation as to we are not intervening, we are not counseling, what is actually happening. I cant believe all 175 are all false or not worthy of or merit some sort of intervention whether it be counseling or whatever it is you want to do. Absolutely. Understood. I think we can easily get that data for you. And i know we had it for last year and the year before, but its not considered a formal intervention so they are not counted in these reports but it is happening. So i want to point that out and we need to think of that as we rethink the analytics piece of it. He know a lot of this was negotiated. So we had to consider that too. That would be helpful. I think reporting the counseling whatever you call it, you can just call it counseling, it would still be good for us to know that. I do share the concern about the subjective nature of the review. Its opaque to me. I cant tell how you are making decisions or how the stations are making decisions. And you may be doing exactly what the Department Needs you to be doing. Its hard for us on the outside to know that. And if you can be doing a better job at it or theres more of a protocol that could be in place then we auto to look at that. But i appreciate the work and i appreciate your presentation. Thank you. I hope its not lost on all of us that this is still a big step forward from the stuff weve done in the past, that we were really focused on shaking the tree even though it wasnt bearing us fruit, even though we are focusing on inconsistencies on the data we want see, i think that system is going to serve us well when we come up with system to replace what we are doing in the past. Not because we werent trying to get it done but because we were trying to work with the old agency that wasnt giving us the Data Collection the Data Analysis and the data sharing those three components that have to be a part of any Early Intervention system. So, anyway. Thank you. Thank you. Anything else from you chief . That concludes my report. Thank you. Next item, please. Line item 1b, directors report. Report on dpa activities and announcements. It will be limited to a brief description of activities and announcements. Discussion will be limited to deciding whether to calendar any items for future meetings. Thank you director henderson. Thank you. So we are at 590 cases have been opened so far this year. We were at 511 this time last year. In terms of cases closed, we are at 490, which is higher than last year. This time last year we were at 454 indicates cases that were closed. We have 406 pending cases, which is double, almost double the amount that we had pending this time last year. In terms of cases sustained, we are at 39 sustained cases so far this year versus 36 the same time last year. The cases that are past the 270day measurement, which is our own internal measurement, again not the deadline, we are at 32 cases versus this time last year we were at 24. Im going to take a moment to talk about this because we mentioned it last week. So last week we were at 47 cases. And that number was going up. As i said, a lot of it is because of our new computer system. So i had everyone work on that by hand to pull all of those cases to look to see what we were doing with those cases to try to get them processed. They were able to do it. It really is our system. Its a new system, like i said, a new computer system. So theres a lot of hands that go into our report, particularly when we are closing out cases. So all of the information from all of this investigators that worked on the case, all the legal team, all the supervisors that have gone through the case. But we are down now. And of those 47 cases, 15 have already been submitted for closure. So that was part of why those numbers were going up. They just hadnt been processed. And so thats how we get to the new number of 32 where we are right now. Of the 32 cases, nine of those cases are still being told. We are still not finished doing the hand count of all those cases that were there. So this number is fluctuating. Im just explaining to you why this number is fluctuating because of our new system. The majority of the remaining cases should be closed in the next two weeks is what my team are telling me. In terms of cases that are mediated, we are at 27 cases that have been mediated so far this year. Thats a significant uptick from last year where we were at 18. In terms we talked a little bit last week about i think you got an email from my chief of staff talking about the stuff linked to the information we got from that training. I want to mention, i dont know if it was in the update that you got that we had submitted three proposals to do the trainings. We were asked to make the submission. And they didnt select any of our submissions. But we will continue working with them. We want to continue being a partner with them. In terms of the operations and technology, some of the good news is the api and our aim system is up now. And that just happened this week. Its our system that provides notice with to the department when complaints come in. So within 24 hours of a new case, a new charge or allegation coming in, the department has notification of it. Its an automatic feed which includes a disciplinary history for the officer as well. Weve been sending this information out for the past ten years. But in the old system, part of that process had to be man manual and was done by hand and it was difficult to be reliable because the information would frequently crash and needed to be fixed. So we worked really closely with the Departments Network head im pronouncing it incorrectly kyhwoo. So now that we have a new system, we can do some of the reciprocal Data Exchange with the department as well so thats what we are working on now. But at least the system is up and running, and we are able to get some of our information out through the new system. Lets see. The only other thing i had to add in there as well is that we participated in the launch of the Domestic ViolenceAwareness Month from last week. And we participated in the bench Park Analytics review, which is the process we were just talking about with iap. There are no cases for the closed session today. And in the audience with me is my chief of staff sarah hawk hawkins in case there are any questions or anybody needs to speak with my staff. Lets take questions. Commissioner elias. I wanted to understand this correctly. You said you had a new system. Its my understanding the dpa has a new system for tracking its cases. Case management. Case Management System. So is there a date that the cases from this date forward are going into your new system . And what are you doing about the old cases . And how are you converting the old cases into your system . All the old cases are going through the new system. So thats part of our growing pains. The new system is set up and running. We are working out the kinks with it right now. So its set up and done. During the the summer that was a partnership we had with the force that were building it. But the operation is still a little tricky. Just because its built, it still has bugs that need to be worked out and things need to be reconfigured in order to make it work in similar ways that it was working in the past that was difficult. It was difficult to navigate. The system ultimately is going to be better but for right now theres still growing pains for retraining all the staff to use the new system to get the information out to work on the information and to get it out at the same time. And thats what we are working on, that part of what the challenge has been. And why there have been some delays so the information is available but trying to get the information into all the same places and to get it out is what we are having some struggles with. Did i say that correctly . That was confusing. If you get a new case and it comes in, are you scanning it in and cataloging it under the categories that would be discloseable under 1421, under pra . He confused everyone more. Good evening chief of staff. To answer your question, the new cases do have tags for all the 1421 categories. Old cases that were transferred into the system that were active may or may not have tags depending on how the data migration works, but Going Forward they will have that. All the cases are currently living in the system. But some of the fields with the force product they developed with a minimum viable product. So its like all the basics of the car but without some of the things that we really were hoping for and they are working with us. Youll get a presentation from them probably next month to explain what the process was and lessoned learned. So do you have somebody going through the old cases that have been migrated to tag them for the 1421 stuff . I believe so. And definitely i think if it was imported, some of the cases were imported in batches. So there were some issues with that migration. So i dont know if that happened with all of them. But all cases that are now there should be tagged or should be able to be tagged. When you say batches are you sort of getting all your cases and putting them into the system or are you prioritizing based on what would be subject to 1421 . They are all in the system. All our cases that are open are currently in the system. One of the issues was that certain documents that we generate couldnt be generated in the system. So that document lives in a separate space. And that was where part of the issue was coming from. But all the dpa cases are in the content Management System called insight and should be able to be tagged or have already been tagged for 1421. When director henderson says hes able to get out some information under the new system, im assuming he is referring to the cases that are in the new system and that you flagged and then 1421 requests have come and you are able to get those out fast. Are those getting out faster . I dont know that theyre getting out faster because we are still going by the requests we received so those are largely Historical Files but the information hes talking about was specifically the stats we presented every week here. Everything we had to do before was running manual reports. So the theory and the goal and we are partially there is insight will be able to run automatic reports. So we log into our dashboard and it will say heres how many percentages of cases are sustainable. Heres how many are open. All this stuff he tells you every week we have to pull manually or we previously did and now that will be automated through the insight system. And i believe and i should let sarah when we presents about insight, shell speak to this more, theres a tagging and searchable function for 1421 but ill have her answer that more fully when the presentation is calendared. I have asked the department and Commission Staff to be prepared to make a 1421 update presentation next month. And so at one of the meetings, probably the second meeting in november im going to ask that we get an update on where the three groups are. Great. Okay. Commissioner hamasaki. I think you just covered my question. I thought there was a discussion, director henderson. Dont go yet. Hold on. You might need to save him again. I barely know what im talking about. No, its not a very complex question. About just presenting and i think we talked about categories, as far as 1421 requests received, requests fulfilled Something Like that. Are you able to present that just those basic statistics . Sarah . Are you asking for those statistics to be presented every week . Wouldnt hurt. If thats something the commission is asking for we could do that. I thought we were going to do that when we had 1421 calendared but we can make that part of the weekly report. Sure, why not. Would that hurt . It would be good. I think we received a letter from the Public Defenders Office this week about and i apologize for not recalling the exact contents but it was related to 1421, i believe. So i know people have been asking so i think it would be helpful to show the degree to which progress is being made. Sure, i can definitely do that and have director henderson add that to the weekly report. Thank you. Okay. Thank you. Thank you. Next line item please. You had Something Else . No. We had a presentation of the strategic report, which im sure everyone is very excited. Well, i read it. They helped me get the powerpoint set up. I talked about it briefly. Dpa asked the commissioner to help us calendar four presentations about work that we mention in the weekly reports but wanted to give you more information about. The annual report was supposed to be the first part of that. We recalendarred that so the full commission could be there for that. Im going to talk to you about the Strategic Plan, which im really excited about. Hopefully the only one in this room. And two future pres