Available to respond to realtime needs and circumstances, so i think that worked out well and as these contracts occurred periodly we have to reforecast knowing what we know now and that is this moment in timet. U rs will hold the masterer contract but not sure we will use all the money . The current modeling oror forecast needs adjustment. This is a extension ofwe only have 3 engineerfelt i dont think thats the problem. I dont think anyone is questioning the need for the pmpc service. We are very much a outsoersed operation. I think maybe the concern and what i didntmaybe i missed but didnt see in the staff report is how much of this budget augment ation is because spending at a higher rate anticipated which is director kims concern versus we need to keep them up i running for 6 more months to clous out the contract and thought i understood it was a compation of both but i dont think we have visibility fl to that distinction and think there is concern over the former. If the burn rate was higher than anticipated, we fund it, but i think probably everyone understands we need to have them on board at some capacity through close out and even close out and june 2018 seems ambitious so not sure that seems like we will be back. It may benefit from if the current funding and contract is good to the end of the year it may benefit from more time so we can better understand this. The staff report says one extension is 2. 1 million so take us from december of this year into june 20s 18. Thats the extension amount. The 2 million for additional activities that have taken place are going to take place and that is the archeology, the additional efforts we did with security and there are other things. The additional effort chs 3 million but we saved in some Million Dollar so the difference is 2 million and various line items, some over and some under. Just to respond to director reiskins question, we are always gauging what the trend is. There are highs and lows. I might suggest and there is concern with the board that perhaps we provide a little more rel time forecasting information and we are always watching this. Horse race on whether one line item is running long or short and periodically doing an adjustment and that is what this is. I might suggest from here to the end that we maybe drill down a little bit more periodically to inform you as to what the trending is happening. The direct question is, we are watching a number of line items that were coming in with surplus and some trending otherwise and it is a question of when do you raise your hand and say it looks like it is going long or going short. I might suggest that as a balancing act. I do want to highlight that when i develop the budget, i accounted for the money and put the money in the program reserves, so by using that money, we are not change thg estimate of completion. We still have the numbers that [inaudible] total exposure, so that does not change at all. I just did want nt want to augment the budget because at the time still didnt know the efforts we needed so set aside 4. 4 million and we are asking for today is 4. 1 million. There will be 800 thousand in savings. I have some of the same concerns. It looks very much like they were close when they said it is 38 million to get us to the end of the road and we for some reason were such brilliant negotiates we said it was 21 million. I remember what the budget was like in july 2014 and it was extremely fragile and sure there was a lot of concern to stay within a very old budget that we had when we knew that the budget was so old and cant issue a contract not in accord nss so it does have that flavor of catch up to it and like the risk and vulnerability consulting supervisor kim brought up, we are at a stage that was completed 2 or 3 or 4 years ago that cost 1 hell of a lot of money, now has to be additional work on that. This is just stuff that you know, there is a smell factor to this that is just hard to kind of get fl into. I understand that is a big driver. I i dont know what to do with it but think the questions are valid in terms of this extending these additional lines. Extending the contract, extending the contract, i they think thats 2 million 1 is fine, but maybe we need to get as you say additional stuff and next month come back and say here is the really have to do on the e risk and Vulnerability Assessment and this is additional and not pay back for i think you are right. Most of that is behind us. One of the blow out line items as opposed to one of the line items managed to a lower number. If i could add to the strategy of funding 3 and a half years instead of 4. I find myself when i have time and material contracts trying to meter that as well and there is a sense of money is on the table they burn it all. Something to say about active Management Strategy to meter out some of the availability, so we could try to manage to the lower number, which i believe is probably what was going on at that time. As the high jz lows shook out, managing to the lower number didnt seem to be achieve able and there is a lot of drivers and the rva is one big glaring piece of what drove that. When you negotiate a 4 Year Contract on work to be done it is very hard to nail down every line item correctly so you will always have variationssome take more effort and some less effort statedment you always hope to land with a even number at the end. In this particular case our [inaudible] is like 600,000. 400 thousand is [inaudible] so the net of the overerages and the credits is positive or negative . 2 million negative. So i think the concern wasnt about getting every line item exactly right, i think the overerage on the rva feels like salt in the wound. That work that we are paying for feels in ret row spect cost 60 million of additional Construction Cost which the board was very frustrated about. 360 million tfs a it was a lot of money. But the concern isnt over on some under on some you cant predict that perfectly. The concern is if there was a net overage and we are coming in towards the end 3 years into a contract to adjust for it, thats i think the concern you are hearing. It is not we need a little more to keep them going for another 6 months which i cant imagine 6 months is enough so may want to revisit that too but it is the former concern i think is what is giving folks pause. I justthe overerage isnt spent. That money has not been spent. But it is the projection of the overage . Yes. I want to make sure because i understand director kims concern that you over spend qu come to me. I get that. It is just thethat money you may as well have spent it if you spent all the money within the contract and come and say there is nuthding less and only way to extent is give more money. You put us in a bad position where we have to give you more money because we know we need to extend the contract so that is what im unhappy about. I know you havent incident overage but you clearly spent all the money very quickly and that should have come to the board sooner. I think this whole thing gets back to the frustration of having to go hat and hand to the city and county for 300 million some time ago when we just could have gibbon the lot more for warning. Was it things like that this that contributed to that and enabled that and made those numbersthey worked then, but then we had to pay the price and it was a embarrassing price to pay, have to go to had sate qu say we didntthis is especially and embarrassing because these people are budget consultants to too. That is the frustration. I dont know what to do about it but it just it is a little bit i appreciate the fact that they worked longer and harder back then for less money than maybe they would have liked but thats they started with us in 2004. They had a very good long innings with us, so just say that now we should just make up for that. So, i dont knowthe extension is fine and ill drop my objection on phase 2 activities but i think maybe say the additional activities should come back with details exactly where we are going and get specificity on that. I dont know, that st. Is just my suggestion. I think coming back may be the right thing to do. We agree with it but think we need tothe way it has come is not the way it should have come to us. Is that second orim just talking 2 million additional 1234 yes, 2 2 million any objection doing that . Essentially 2. 1 million for extension and 1. 3 million for phase 2 activities but with hold the 2 now and come back in a month with more detailed information on what justifies the additional activities. Fair enough and well bring very detailed spreadsheets what and when we went over each one. That alright . If i may add to your comment. A forcast of consulting needs are for the rest the program. You think what it will be spent on based on trend. I think it may be wise to look at that projection of june in terms of close out too and maybe recalibrate on that one. Director reiskin pointed out the bus Storage Facility shows july completion so just doesnt quite line up. And i trust that you understand most of that is dialed in but i think dont want to sell too short too soon. Given that i think it might be simp ll to just continue the entire item because we wont negotiate two separate steps and extension so it may be make sense. And to the chairs initial comments on the phase 2, the other benefit of pushing the whole item out is get better clarity on what the funding picture looks from a Transportation Authority commission. It may make sense to authorize only a segment of that because if to the extent the concern is there are different alignments and dont want to respond a bunch of money on alignment that we wont choos but there is work common it may make sense to advance the work on common wurks. It doesnt seem there is urgency to the item and suggest pushing the whole thing off. You accept the amendment . That is just a continuation. Just a clarification to mark, i believe the meeting is on the 28, is there enoughdo you need services to get to the 28th meeting or okay with that . Do you needthere is a presentation to be made and the consultant says im out of fee and wont make a presentation and that dozen help us either. [inaudible] they do assist in it background on phase 2 work but the phase 2 portion of the contract actually is one area of the contract that is okay for now and dont see a issue pushing out a month. Thank you for the clarification. Alright. Thats just a continuation and dont have to take a vote on that so that will be next month. You take votes on continuation . Okay. Take a vote on continuation. Motion to continue and second. Motion to continuewanting to comment on the item on that motion to continue the item to next month gee, aye. Kim, aye. Ciscon, aye. Nuru, aye. Harper, aye. 5 aye and item 12 is post pones to next mujt. Item 3, authorize the executive drether to execute with carpi and clay for two years and compensation of 320,000. Directors, scott [inaudible] good morningism as you recall november we brought forward option to extend the existing federal contracts. That meeting was a couple days f afterthe election so uncertainty about the transition and decision was made to do a 3 mupth extension going to january 31. In the interim we decided rathing than seek the additional 9 month option that now is the right time to put out a rfp and make sure we have the strongest possible team in dc for the current political environment and particularly make sure we have the Strongest Team for the federal funding and financing programs that will be essential for phase 2. These are programs we talked about in update tooz the boards. Things like new starts. As you know the dtx identified as a regional priority for the new starts plan. There is commitment to seek 2. These are programs we talked about in update tooz the boards. Things like new starts. As you know the dtx identified as a regional priority for the new starts plan. There is commitment to seek a billion dollars from the federal government. We also have fundsing like the tax increment that flows to the future so the ti go tooz 20 20. If we get passenger fustillty charges that will be collected when the dtx begins operation so flow out to the afuture so a challenge is capture the funds and bring forward so we will look for the most favorable financing possible to do that and believe that will be through one of two federal programs. One istypia which are familiar with because we have a phase 1 tiffia loan and transportation infrastructure innovation and finance program. And then the other is a program called riff, the Railroad Rehabilitation and improvement financing program. This is a program that we have targeting for a long time. The dtx is available and finance rare infrastructure. A big part of the work in dc over the past many year is making change tooz the program to make it more favorable to phase 2 to make sure the dtx is eligibility to have the spaungest chance and at the point to submit a application and move forward with getting a riff loan. So, we want to make sure that we got a team in dc that has the strongest possible speerns experience with those three programs and in particular another challenge that we see is Northern California we have a heavily Democratic Congressional delegation and with the roont election and new administration the new congress is republican majority so need a team with bipartisan reach so we put out a rfp in december and got 4 responses and had a review review and three moved forward to interview jz at the end of the interview process there was 1 team that scored well above the other squz related to the magnitude of their experience in those three programs that will be essential for funding and financing phase 2. They were the only team with all three of those programs with riff in particular, the team we are recommending has negotiated and executed 4 riff agreements. They also participated as a independent financial reviewer for the federal department of transportation on three additional riff loans because they are recognized as having substantial experience with the riff program. So, on the measures associated with those funding streams slsh for phase 2, they really stood out. This team also has strong experience with tiffia and new starts. One team work would app tuon Advocacy Coalition to coauthor a hand book to help the constituents navigate the new starts pipeline. In all three programs they brought really strong and uniquely strong experience. We also have members from the team who worked for dem ocratic member jz republic members of congress. So, the team we are recommending from carpi and clay similar to the approach with state advocacy that come observe you in november. We had twoe contract jz consolidate into one contract and so cut the cost Going Forward to half relative to what we have before. I have jewelry [inaudible] from carpi and clay and happy to squr any questions you may have. Could you state what the contract was prior when this came to us in november . The contract amount, i couldnt remember . The contract amount was recommendation was for 1 year option to extend, so was monthly retainer of 750 and there was a 2500 twavl allowance. We modified that to cover 3 months so it was modified for 3 times 12, 750. The retainer is 12, 500 and one of the ingathize that we talked about is having more regular hopefully quarterly updates from the dc team coming before the board sofe worked in a travel allowance that would allow to reimburse if we decide to go forward with those visits. So the travel portion has been reduced but the monthly retainer has gone up . The opposite. The monthly retainer went down in the current extension which is 12, 75 0 so it is 12, 500 for the first 2 years and one option to extend and will go up 250 a year eech of the 4 years. We increase the travel budget to allow for regular visits from the dc team to update the board. That is reimburseable so all discretion how much was the total recommended amount in nrfb and how much now for one year . If we moved forward with two contracts like we had previously the sabeingsover the 2 years is 312,000. The 3 month weez extended from november to january is 3850 but just for 3 months this is a two Year Contract so 300 thousand 12 months row tainer and 20 thousand travel allowance for 2 years. You mean 300 thousand of 2 years of retainer . 2 years, 24 mujts. Still not clear to meyou say there is a savings in the contract versus what you had previously proposed so what is the save lgz . With our previous contracts prior to november we had two contracts how much did they total . 612,000. That isnt including the travel so 612,000 versus 300 thousand and understand. Move approval. I appreciate the went back and resolicited because the world is a little changed november 8 and think it was a wise move to solicit in the new environment so i support the contract and think it will very much be needed. I omhave a problem with what in the world are they going to do for the next 3 or 4 months. Every i seethe guy from washington came to ac transit. I much prefer written stuff. I dont find it very helpful when they stand in frontf ous qu tell us what is going on in washington dc. I have no back fp ground and that is when thingerize sane. Given where things are if i were these folks i would just pocket the 12 kthe first 3 months and say as soon as i find someone to talk to i will talk to them but that will be swept away and rfr is had gone. I emphasize the new administration and congress including both sides of the isle talked about putting together a infrastructure package with under way in dc snow and part of our goal over the next 3 months is to make sure that whatever is proposed is as favorable as possible to phase 2, so for example making sure multimodal projects are eligibility and favored to the maximum extent and projects like ours that have a unique amount of non pral funding to make sure that is favored. The president s talked about infrastructure package that folkishes on financing ask haveic private sector investment. All the fiscal year 2017 is already not awarded but itemized for fta i fra. And you are talking about the appropriate aigdss process but the negotiations for fiscal year 2018 appropriations are starting now. Those hearings start in the next few months. The other thing is as soon as we have our supplemental hopefully approved that is like a starting gun firing because it allows us to submit our application to enter the new start pipeline and allows to move forward with the riff apperation and hope that will be done in the next 3 months. Dont hold your breath. Alright. Ill go along with it. It just seems we put a lot of trust here and a lot of money into lobbyist and lawyers and consultant and sometimes when they go into a situation that is the way washington is for the next few months you just wonder what is the hurry but ill vote for it i guess. Maybe hear from the firm real quick. Sure. Good morning, a pressure to be