Of america and to the republic for which it stands, one nation under god, indivisible, with liberty and justice for all. This is reminder to please turn off all Electronic Devices selfexpression regular meeting of wednesday, january 11, 2017, and the time is 9 00 a. M. Number one roller. Commissioner president Francee Covington commissioner Vice PresidentKen Cleaveland commissioner Stephen Nakajo commissioner Michael Hardeman chief of department chief joanne hayeswhite item 2 general Public Comment members of the public may address the commission on items of interest to the public that are within the subject matter jurisdiction with respect to agenda items, speakers shall address their remarks to the commission as a whole and not to individuals. Commissioners are not to enter into a debate or discussion with the speakers, the lack of a response does not constitute an agreement of support for statements during Public Comment. And thank you very much is there any member of the public that would like to comment at this time okay seeing none, Public Comment is closed. Semi 3 approval of the minutes from the regular meeting of on december 14, 2016. Any Public Comment on the minutes as submitted no Public CommentPublic Comment is closed. I move madam chair to approve the minutes of december 14th he if you want january 5th. Second. Please. I move the december 14th. I second. There is a motion that has been seconded all in favor, signify by saying i. I commissioner hardeman can you please make sure our mike is on. Thank you. It is on. Okay. Good and approval of the minutes from the special meeting on january 5, 2015. Same motion madam chair, i move. Second. Thank you all in favor, signify by saying i. I are we Going Forward with item 4. Item 4 we will take at a later time this morning. Okay. Move to item 5. Oh, well i dont think that is all of them. I think that is all of them. Okay. Perhaps we can lets see jonathan. Lieutenant baxter. Is everyone present. Okay. So we will skip that item for now and come back to that probably after the next item. Well take item 5 out of order report on fiscal year 20172018 capital and Information Technology budget requests report from the department chief Financial Officer on the 20172018 capital and Information Technology budget request. Thank you welcome mr. Corso chief joanne hayeswhite did you have opening comments regarding. Not at this time good morning deputy corso will pick up the item. Thank you. Commissioner president covington and members of the commission. Thank you. Can everyone hear mr. Corso . Try it again. Thank you very much. Okay good morning, again the item on the agendas before you is approval and distribution of the it budget want to briefly go through the departments proposal some of the work in the current year and opening for any questions you may have. Give you a little bit of background only the process that is not the total departments Budget Proposal before you this is strictly question and answer capita and it they grow a different process their approval date is earlier this is this friday the 13 and 2, 3, 4 advance of normal budget in february. So these projects are submitted by the department into overall two separate one for capital through the Capital Planning committee this project was vested and incorporated into the Capital Budget included in the Mayors Office for both budgets and similarly the capital we have our it budget that goes through coit committee on Information Technology similar process that citywide the departments present and gives me justification and information on the proposal then consolidated into overall it imputing that is part of Mayors Office budget. So well start with capital and some of the falths issues as many of you know, we have many facility issues over the department through the great work of the easter bond on the funding and on the information side so whats before you are project that are currently not prompted and part of the easter bond . Project funding we completed dpw completed and part of 2014 the more recent one an assessment of the department that was great gave us information we were not able to more in depth studies for the facilities so we have more information that was great and determined more issues to be resolved based on the projects were looking at hundreds of millions of of backlog a seismic rirtsz both the easter bond and the current bonds as well as the future projected bonds with that, outside of easter bonds limited resources trying a number of alternative Funding Sources through the capital be it granted or be that working with the costshare the puc but other than were pleating with other city departments for general fund so given the current environment and the physique realities it is challenging. So here is what we the department was allocated last years budget for the current fiscal year and the next fiscal year ill go through those briefly general Facility Maintenance and fuel tanks and apparatus doors and exhaust g tractors and generators those are funded and cover some of the maintenance and remainder of issues that pop up during the year not necessarily the respect that is cost permissible given the bucket were allocated on the capital side closing out the 2010 capital bond with the ticket items and were also beginning the planning and construction on the 2040 easter bond projections we completed an upgrade of the tracking system with the federal funding fuming grants and working as i mentioned with the puc on replacement of boilers i currently work done shortly at 8 stations to replace 8 boilers with the cost of the imp weve leverage some the capital from additional arrears or resources from the puc for Energy Efficiency we for the bureau the first prevention rooted station 45 for over the past years theyve adam personnel out grown the space we have and headquarters and behind the scene the tracking and internal tracking system weve made updates and work with the departments on the facility issues. This next slide the next thing two are similar to the previous years and this is for the next twoyear budget this is quite substantial didnt cover all the Facility Needs but addresses quite a bit of in in addition what is done on the easter bond over the next cover of years on the replacements just to repair leaks that led to further damage and not maintained correctly the exterior envelope painting a lot of stations not touched in years and windows and showers similar issues with regards to water left unattended further issues down the line and mechanical and air conditioning has a lot of stations the infrastructure for those facilities are quite old and need to be maintained properly and upgradeed emergency generators those are the back up power stations the x trademarks continue the maintenance and repair the electrical a bigticket item from one of the latter projects a lot of the electrical stations are outdated and not sufficient to handle the needs for todays water and fire stations were continuing to do electrical repairs and working with dpw to renovate, upgrade the Electrical Systems to handle the both the electrical for example, were installing heavy duty washer and a lot of stations need to handle those machines and equipment and also it extends to the it structure so there is a lot of kind of infrastructure needs are that have not been go of and needs of equipment have changed over the years these are not addressed the sidewalk are liability issues due to the sidewalks soushd the stations that the department is responsible for we need to repair those for liability perspective kitchens too a lot of kitchens are not updated and cabinet are in need of repair a lot of them are in need of upgrading. Apparatus bay door during the course of easter bond we will need to renovate, upgrade all apparatus doors in addition regular issues that pop out and maintenance issues so this is needed funding the data structure upgrades related to the electrical as i mentioned the wiring in the stations is quite outdated and forward in the future were addressing that in station that are rebuilt but for most of stations we do have an outdated kind of wiring infrastructure that cant handle technical robots today and oxygen in a number of stations the chief residents need quite a bit of work there are a number of basic maintenance issues but upgrading of the kitchen and other facilities that has been kind of not been addressed through the Capital Needs and currently not addressed in the Bonding Program either in addition to the last major focus is the upgrades for the boilers arrest as i understand were we working with the puc to do the replacement were burger to replace well continue maintenance proposing some of the work with the department of Public Health on the long term scope of projects one a Training Facility studies were currently work with the easter bond on the Fire Commission and the department has a lot of stations excuse me properties that are not front line the headquarters with the Department Working with dpw were invasively the needs of department for those facilities as well one of those are training weve been doing quite a bit of work with dpw and assessing our needs for the training were getting funding for that in addition to the equipment for the longterm goal for the Fire Department to transition the new ems facility that was built and were able to transition on evans what that means any repurposing of the facility that will be needed to accommodate that that needs to be studied what the department is proposing additional funding and as well as some the electrical and it infrastructure wiring to get a better scope of the individual stations and their capabilities are. Moving to it is a number of budget initiatives over the past two years ramp up the itself staffing that is great for the department taken awhile for the hiring of it positions currently we have one vacant were trying to fill but we updated the number of staff thats been great were those people are needed to support the infrastructure so for the department for it and on as i mentioned the exam portion some of the wiring and other Network Infrastructure is not sufficient to maintain proper demand for the departments today and so with that, is limited funding similar to the Capital Funding for itself were looking to mediate with other departments thats presents Financial Issues and then the other it project were working on around consolidation of data but for department use and across the city agencies a concerted effort to have the ability to share amongst 9 departments a lot of the departments do their own formatting from the departments across the department and a working group to help were actively participating in that. A brief review of the approved projects the first two are projects in previous years and hopefully in this fiscal year those are the installation of vehicle modems on apparatus that allows for wifi and mobile data for the apparatus that is the dispatch information to communicate with the radio and dispatch center weve not replaced those in years were in the process of completing and an upgrade to Business Intelligence for data capacities for the department. Some of the current projects advantages the installation of vehicle modems that will continue and working in a much improved relationship with the it weve meet about regularly and theyve been a great partner rolling out a number of projects and moving forward and saw wifi installed it at fulsome and Treasure Island training it is in process at headquarters and will be rolling out to the Fire Commission thank you for that and in addition their working with us maybe for the Network Security issues that were matching up with citywide is working to improve over the past few years weve deployed mobile devices to the county and smart phones those kinds of things so we work with dpw to establish a mobile network and looking to improve that anything we feel can help assist the members in the field from that perspective were looking forward to increasing the efforts i mentioned that some of the fir prevention are ceo is working to complete implement a prevention platform so thats a lot of work but will be of great use to the members of the Fire Prevention for inspectors and permits, etc. And on the back end for revenue and also were working closely with the Mayors Office dbi, and also city planning on a number of data transparent projects internally and for public perspective not perspective about but for public transparent so members of the public can clear very readily available access to information about buildings sections, etc. And also a number of citywide projects that are going on in the city the city is going on an overhaul of the system how things work on the ic side to make sure that coding and Everything Else is coded correctly working on this and i mentioned the data group just a better overall data approach and thats headed by the Mayors Office on data and a number of citywide initiatives regarding security for networks that d t is spearheading were working closely with them on and back to the proposal for the next two years the first projection is incident play boards ios are installed at stations we have one on station 7 and the feedback is positive essential readily available on this board and the facilities that when a dispatch comes in the dispatch information is displayed on the board the board comes across on the radio to get a head start on the information on the incident we received some positive feedback and working like to implement that in a number of stations as well and share point an initiative from as part of Software Products 23 it allows for increased communication and collaboration amongst the working groups and committees theres a lot of practical use for this we dont have expertise in deploying that weve been working closely with e t and coit the working group to secure funding to start some of that dmoult to get distances and we referred to that in order to roll that out departmentwide and Training Simulator weve discussed in a few meeting internally some of the Technology Available today, there are a number of Fire Training similarities that of great use to simulate real life incidents without having one we think is safer but allows the Department Members to improve Decision Making and have a better exposure to certain events and scenarios in of the Technology Available would be the models that are out on the market a expressive so the department will be supplementally that to the Training Program and in addition mobile Network Consultant services to make sure that with all the mobile devices were deploying their integrated with regular it infrastructure that our nebltd is secure and data can be moved forward across appropriated appropriating and requesting consolidation work with that, id like to answer any questions that anybody any have. Thank you mr. Corso. Any Public Comment on the chief Financial Officers report seeing none, Public Comment is closed. And i will go to my fellow commissioners starting with commissioner Vice President cleaveland thank you, madam chair and at the mr. Corso it is interesting i think the department really has a lot of infrastructure needs particularly in the electrical and the it areas i had a couple of questions one when youre working with dpw do they have dedicated people that work with us we have work orders to expedite the process as i will say officially no, no personnel that are assigned to the Fire Department but on the administration side depending on 9 scope of work were looking at different bureaus within dpw that will be doing the work not necessarily the same plumber of electricians. Substantially we can request our own people. I think we could as part of budget requests thats come up in the Budget Discussion and the strategic about having individuals assigned to particularly to the Fire Department employees to handle that work. And the second question how much input in the stations to their stations for the people working in the Fire Commission do this is a communication with their supervisors or its is really crappy what do they have any input. So i believe and and defer to achieve but the station captain is in favor of the station and work through some of