City that exist now over the over pass. The firefighter station we went to were very professional and aware of the policy and they let us in to use the restrooms. We spoke to them about an effort we were planning and carried out to the where we are holding a flyer for the homeless folks. We also attached a dollar bill to each one of the flyers to give them a little incentive to Pay Attention to the information on the flyer. It says that public toilets open everyday from 9 00 a. M. To 10 00 p. M. At the fire stations closest to tent city on mission. We went to 70 tents and we had channel 2 following us as we handed out the flyers. The homeless folks were very much not aware that this policy exist that they can use these toilets. I feel we need to have signage at each fire station, a sign equal in size to a sign that is currently up there about abandoned babies can be dropped off at the fire stations. I think this is necessary because we need to feed two birds with one seed. We need to allow homeless to maintain some dignity. We need to have less poop on the street. I have been sending emails to the chief about my request about signage to be created. Im doing what i can with these little signs, but its not enough. I think the department has enough money and the duty to create simple signs says toilets available. Im going to give some of these flyers to maureen to give to you all to see that its distributed today. Thank you. Thank you very much. You can detach the dollars from those. Next speaker, please. Public speaker yes, i was with michael when we took this tour last week. It really educated me to the fact that the firefighters and emt personnel in the firehouse really are the first line response and they really are the Government Entity that people come to at the most dire need. I would love to give you names, but something that really disturbed me when we went on this visit was to a person. They asked us and made very clear that they were not the ones to discuss policy and they would not go on the record. But i really came away with a greater appreciation for the caring and compassion of the people that are employed by the Fire Department. I think that should be noted, but i also think it should be noted. We are not asking for a new policy or a policy change, we are just asking that the policy that is now exist the Public Access to the Fire Department restrooms on the apparatus floor be just be made known to the people who might need to use it. The letter we got rejecting this, mark gonzalez, that the libraries have other professional cleaners to do their bathroom clean up and that the firefighters do it themselves. I just want to explain to you, im not asking anybody to do something that i have not done myself. In one of the jobs i had when i first moved here 20 years ago as a janitor for a church that had a feeding program. I know it is an un pleasant task. To have people that might use it in this city, does help the homeless and it makes its better for anybody walking down the street. I want to emphasize that when we talked to the individual fire stations, it wasnt that anybody didnt know. Its already working in the individual fire houses. The signage would perhaps give it a way of saying to the people who are already doing the work that this work is appreciated and needed. Thank you. Thank you. Are there any other members of the audience that would like to use this time for Public Comment . Is there any additional Public Comment . Seeing none, Public Comment is closed. Next item. Item 3. Approval of minutes from minutes of january 13, 2016. My fellow commissioners i have had a discussion with our Commission Secretary regarding the latest minutes from our last meeting because it was a first televised meeting. So, the minutes are briefer than usual. Moving forward, i think there will be something in between, Something Like our traditional very long minutes and these abbreviated minutes. But i will entertain a motion for acceptance. Second. Okay. You said second. Move to approve. Thank you. All right. So thats commissioner Ken Cleaveland and Michael Hardeman. All in favor say, aye. Aye. Any opposed . The minutes are approved. Public comment . Is there any additional Public Comment . Seeing none, Public Comment is closed. Next item. City clerk item 4. Resolution 201601. Item 5, resolution 201602, item 6, resolution 201603, item 7, resolution 201604. Thank you for being prepared. I think we are going to continue the entire slate of resolutions until we have a little bit more information. Thank you very much. Is there any Public Comment on this before . Is there any additional Public Comment . Seeing none, Public Comment is closed. Can i have commissioner Michael Hardeman . No. I will entertain a motion to hold these items over until the next agenda. Second. All in favor say, aye. Aye. Any opposed . Thank you. Item 8. Draft operating budget for fiscal years 2016, 2017, and 20172018. Good afternoon president covington. I would like to ask our chief Financial Officer mark coercer to present this item. Presenter good evening, commissioners, happy to present the next item which is the initial Commission Discussion regarding the departments fiscal year 2016, 2017 and 20172018 budget submissions. Here is an overview of my presentation. I wanted to kind of go over the timelines first off and instructions that we received from the Mayors Office. I dont know if i have actually addressed that formally previously at the commission. I wanted to go over that again. Kind of give the preview of the overview of the last 2 years and give update on the capital as well as the committee on Information Technology what was due january 15th. We discussed at the last Capital Presentation and there was a question about those and i will be happy to talk about those as well. I want to talk about some of the Budget Priorities of the departments and as well as enhancement provision and open for questions and discussions. Back in december, the Mayors Office provided budget instructions to all City Departments. Together with the Mayors Office and the Controllers Office they released their joint report over the health of the city over the next five 5 fiscal years. In terms of this presentation, do you have an overhead presentation, because if you do, it doesnt seem like its showing up for the public. Okay. Im use the overhead here. It seems to work on my computer. Im sorry to interrupt you. Thank you, commissioner nakajo. There we go. As i was mentioning back in is september, the mayor provided the budget instruction to the City Departments and the board of supervisors analyst, they released their joint report which is a fiscal outlook for the next few years of the city and the overall citys health. The report shows that with anticipated growth revenues that will continue to grow over the next few years and surpassing those grains. This is due to pension obligation due to the city regarding mortality and pension rates for the system. The city is projecting a larger than anticipated pension for the outgoing years. Given that imbalances of revenues and expenditures, the city is projecting approximately 100 million deficit for fiscal year 1617 and 240 million deficit for 20172018. Last year the deficit was much smaller and that did not require any reductions. Thats not the case this year. The instructions for the department are to represent a 1. 5 in the first year and 1. 5 in the second year. In general, there has been a reluctance to agree to reductions from both the Committee Meetings we have had and previously at the commission. We can discuss that later. To recap the overall timeframe for the budget. Here is the schedule to be submissions and approval. We are in the middle obviously. The final submissions for approval is anticipated to be sent to the Commission Prior to the meeting on the 10th for possible action. If there is any lingering issues or questions, a special meeting could be called the following week. It happened in the past. That is a possibility in case there are any issues of the advance of the second submissions. Now that the citys budget process is a 2year process, the first 1 fiscal year 20162017 is the first one approved. No major changes from the current year. I want how highlight some items. The main issue on the budget is the annualization in the a lot of issues in the department with regards to mainly positions. Most positions were funded at. 7 and. 5. Those positions are annualized fully for 1617. Originally in the budget we had two fire academies budget for 16, 17 and 18. However given the award last year of the federal safer grant we were able to add an Academy Grant to that. We are going to have three academies, one in june, one in october and one projected for march 17th. I briefly wanted to update the commission on the departments capital submissions. This was discussed at the last Commission Meeting and was submitted on time to the Capital Planning committee on january 15th. It was pretty much exactly as presented to the commission. There were a few minor changes and i wanted to touch on those briefly. One was the change in the amount that we discussed it infrastructure upgrades for the department. There was additional Work Incorporated so that amount increased. That was a minor adjustment. In addition there were two plans working on department wp on which was incorporated on per request. The first was to do a Facilities Needs assessment for departments that are not fire stations. We did work in regards to fire stations as far as the bond program, however the bond program doesnt address the nonFire Departments. There are programs that are not technically Fire Departments but used for training and bureau of equipment. Dwp department is planning to do an analysis of those facilities. The proposal would be to also do an in depth study. I know the planning is doing meetings and a full Needs Assessment for what the department of a new division of training what that would look like and what the department would need and what would be incorporated into that plan. The other project proposed essentially would be correlated to the 2016 health bond anticipated to go to voters in june. The goal would be to have a project approved in the budget that if the bond passes, the department would be able to start work immediately on the planning and design part rather than wait for the bond funding to actually drop which would be anticipated later in the year. So at the end of the day that could potentially save from a time perspective 4 months from a project timeline which is great for us and those funds are eligible for reimbursement funds. Also mentioned at the last meeting was a request from the commission for Additional Information on the departments it project. Similar to the capital, the departments it is a track from the budget and those are due january 15th as well. Here is a list before you and included in some of your packet information. I just wanted to run through them briefly. First is intelligence reporting for the department. Replacing and upgraded to current standard to gps status with incident display boards which supply information to crews. Replacement ofmdts and produce manual and papers to recruits and gain some other efficiencies there. Roll out share point implementation. Share point has been a product the department is looking into implementing. It will assist with Collaboration Department wide. Lastly would be installation of modems for vehicles. I wanted to k9 of talk a little bit on various divisions and their overview and Budget Priorities over the next couple years starting with Fire Prevention investigation. I think chief mentioned that last week given the volume that the division is still seeing. That will be mainly for plan check for doing plan review as well as developing their new complaint section. That would require some additional staffing. The other thing we are looking at identifying for planning and space needs. Space is absolutely an issue. We are looking at some alternatives for that. On the arson side, it would be essentially the annualization of the new positions funded and currently filled for the current year increasing the number of vet investigators in the bureau as well as the officer position and lastly training would be both on the Fire Prevention side and there would be a lot to implement. That would be a focus for both of those bureaus. For the airport, the airport is proposing some additional staffing changes completely funded by the airport. The first one the additional h 3 level3 paramedic and one would be on duty per day. In addition their apparatus upgrade from a lieutenant position to captain position completely funded by the airport. It will continue to buildout the planning and recruitment unit functions for the department as well as the number of it projects outside of the Quick Projects but including bringing fiber and wifi to all project facilities for the next couple of years. On the support services side, the no. 1 priority not only for the division but probably for the department is identifying and hammering out a fleet and equipment replacement plan as part of this budget. That is a high priority. Obviously we are not funded to replacement equipment. So its a high priority for sure. There is a lot of work for the easter bonds as well as 2013, 2014, and a health bond program which incorporated station 49 and a larger scale project planning for the two stations that are scheduled to be renovated station 5 and 16, and 14 bond and station 49 and the health bond. For training, there is a need given the activity that will be happening at the division of training for hiring and sufficient staffing at the division. To handle not only the academies coming through but to make sure we have enough for testing probationary firefighters entering the workforce and the need for sufficient staffing for the in Service Training for current employees already and we want to make sure there is sufficient staffing that dot can handle for their missions there. On the operational side, we are going to be seeing a new hires and retirements over the next couple of years. Integrating the new hires and planning for the exit of a lot of Institutional Knowledge is a high priority for the department on the operational side for the next couple of years. In addition not only the staffing totals, but other staffing levels. There is discussion around restoration of battalion 5. Those are going to be analyzed over the next couple of years. There is a lot of ems initiatives that have begun implemented. For example ems six with station 49, those items will be continued over the next couple of years and flushed out. And continued collaboration and monitoring with the department of Emergency Management and local emsa and the status of the citys 911 system. So, in front of you is a list of enhancements that are being discussed for the Mayors Office. This is compiled from members of the division heads, members of the field and the strategic Planning Committee and the Budget Committee. The Budget Committee met over the past month to discuss these needs, most recently yesterday afternoon. The results have been great conversations as well as the list before you. Well have that at the next meeting. I dont think i need to tell you the total cost of that list would be significant. There has been some reoccurring themes and discussions among people and i would say the three main needs are the need for fleet, training and sufficient staffing. I think the goal would be for the department similar to last year is to submit the list of enhancement along with our operating budget and work with the Budget Committee with the mayor during the months of the formation of the mayors budget to be presented to the board june 1st. I have a commitment from the mayors director to discuss the budget to get back with the committee on the departments submissions. I briefly want to go over the list and answer any questions you may have on it. Its been broken into categories and as i mentioned before. I dont want to speak for the chief, but up one is the fleet and equipment replacement plan. And getting that into the budget. There are a number of other categories initiatives being discussed. From administration, expansion of recruitment and revenue for grant writing and security for it and additional staff and radio and ems infrastructure request staffing to support the everyday operations. On the equipment side there is a variety of equipment needs from vehicles to rescue tools to scbas and other equipment thats used and in need of replacement by the department. There is a couple of enhancement desired scope and Additional Resources to support that prog