Information that stacks up so ill let the department deal with the question regarding patrero and also with the approval. When the approval hasnt occurred, you dont start assuming that you get it. That is my own comment on it. But i can let the rest of the commission make a motion. Thank you. Just a question. Its odd to me that if youre picking up their sushi and going to pay for it, like its just a stand within whole foods, why does this even come to us . You know there is an area of whole foods that you are selling starbucks branded products, would that have to come to us . Yes, exactly. Starbucks, wells fargo has a little but if they have it and its separate and independent. But this is you get the product and you actually go to the same you put it in your basket with the rest of your stuff and you go check out is my understanding. Because theyre making it there. They do make it there. Yes. That is the difference. Because they make it there . Yes. That seems odd that that would have to be it seems like a lot of process for if its just to the person whos actually buying it, it is no different than buying, you know, a bottle of wine or a pepsi. Just because they make tlit . Seems like if you buy it and grab it and you go to the whole foods counter as if you are in whole foods, it seems like this is kind of overkill. Commissioner moore . Id like to make a comment on that. I was before your time on the commission, president. We had a fourdoor chrysler large formula retail on geary street and they came and wanted a starbucks but in that case, you bought the starbucks at the starbucks. Its a little different. Its a car dealer selling starbucks. This is a food this is a Grocery Store selling sushi. The one thing i was concerned about here is that they dont take theyre not taking sales area away from a store which is already smaller than the typical large scale whole foods. So, 400 square feet, if that would have come out of the sales area, i would have been concerned. If it is coming out of the sales area and theyre selling shirts. But its coming out of the sales area and selling food that theyre selling anyway. Its just odd to me. I guess thats the Zoning Administrator interpretation of the c. U. Thats correct. Because it is prepared there. You can correct me if im wrong, but i believe we discussed this specifically with the Zoning Administrator. Ok. Commissioner johnson . I cant believe this is still happening. Im enraged. Move to approve. Second. Thank you, commissioners. There is a motion that has been seconded to approve this matter with conditions on that motion. Commissioner fong. [roll call] so move. Thats pas unanimously 70. Never get that time back. It places us on item 16 for the mayors executive directive on housing informational presentation. Commissioner,ly kick this off with a few comments. First im not sure you are aware that jacob bentliff has moved into a new position and he will be coordinating the efforts on preparing this plan. He was working on the inclusionary. Did great work there. But moved over to this work to help us coordinate efforts on responding to the mayors executive directive. As you know, the directive was issued in late september and gives us until december 1 to prepare a plan or at least a draft of a plan to as to how we will respond to it. Its only a few weeks. It is not a lot of time. So, we are having a hearing today to talk to you about how we propose to respond. What jacob will present today are highlevel hot concepts and our initial kind of policy direction, if you will, on many of the issues that we are dealing with. I will say that weve had ive had three conversation brown bag conversations with staff. Ive been talking to people outside of the department. Ive been talking to other stiefms about our processes, getting a range of input on how we do our work and how we could improve our work and that will continue. I also think it is important to remember that while we have to present something by december 1, this is an ongoing process. And, you know, december 1 isnt the end of the process. Frankly, it is the beginning and this will be a document that changes can over time. But our goal is to streamline the work and to respond to the drexive and move forward. With that, ill let jacob carry on. Thank you, john. Commissioners, good afternoon. Thank you for this opportunity to join you on a nice, rainy november thursday to talk about what we are doing as john said, in response to the mayors executive directive, which came out at the end of september. And ill get a little bit more in a moment into what that directive includes. But before moving into all of that, i wanted to briefly touch on why. Why are we even talking about the housing supply, Housing Production targets, how does that fit into the Bigger Picture . Just a few stats that jumped out that help illustrate the picture. Basically since the recession up until 2014 when our production picked up, we added about 140,000 new jobs. But only 15,000 new Housing Units. So you can see that were out of balance just on that represent right there. Another fun stat is going back to 1980, which i guess is almost 40 years ago. Kind of crazy. Weve increased the number of residents by 20 , but only increased the number of Housing Units by 17 . Whats happening there . We have people moving into existing units obviously and that is where were starting to look at displacement. Were not keeping up. That is a longterm underproduction relative to demand based on the amount of People Living in San Francisco. Another thing, almost everybody in San Francisco lives in a housing unit built before 2005. Only 2 of our households are living in newer buildings that were built since 2005. It is a really small piece. We need to grow that piece of the pie to have more room for folks coming in. And finally one thing i found really interesting that we dug into a little bit in our inclusionary work was that basically, since 1990, weve added about 31,000 market rate units. So, the number of highincome households has grown by 76,000 over that time per. So, 76,000 is a lot bigger than 31,000. What that means that even if all of those 31,000 units were occupied by highincome households who can presumably afford to pay the rents and buy those units you have 146,000 households living in displacement. No two people can live in the same unit at the same time unless theyre part of the same household. I hope this frames why the planninging department is taking this seriously and we understand why adding more supply isnt by any means the only solution. But it is a big part of the solution. We dont have much control over the demand in the market. But a lot of demand over the supply of housing. What does this execktive directive actually say . A few things. First of all, it sets some deadlines for our approval of projects. Those are dependent on the level of Environmental Review that goes along with that project. So t shortest when there is a project not seemed a promise under ceqa, six months. Were supposed to have it ready to go from the Planning Department in six months. At the longest for a complex e. I. R. , 22 months. In no case is it supposed to take us more than two years to have a project go through the Planning Department. Then, of course, what happens after us . Well, post entitlement. Its approved. This directive sets a oneyear timeframe for getting things constructed or rather getting their construction documents a. That entilement. Time period. Some Accountability Measures are very hard to read on that yellow. I apologize. One thing is that the hearings for projects should be scheduled automatically on these timeframes. If we get something in the door and it is a sixmonth project, put it on your calendars. Another thing is that a senior manager from all the other departments ill mention in a moment should be appointed to manage the process. And findly the directive requires quarterly reporting. Id like to talk a little bit more about how we enjoy planning on coming to the Planning Commission on a quarterly basis so we can update you on what were doing. Finally, were supposed to develop some kind of process Improvement Plan by december 1 of this year. Im afraid. So, that doesnt that is going to keep me pretty busy. But that is for the Planning Department and the building inspections. We will be giving that plan out from the Directors Office to the mayor on december 1. By april 1, were supposed to work with not only d. B. I. , but public works, the fire department, rec park, Mayors Office and disabilities. All these departments that have a hand in permitting projects, depending on what is going on in that project. They are supposed to develop a consolidated plan for how we get to that oneyear post entitlement on december 1. So how do we go about doing such a thing . Weve done some brown bags. Ive been on a listening tour through the department. A lot of learning what folks are doing, what people feel like. Where were not getting the most value out of the time that we do spend. And so one thing that has run very loud and clear for me has made me think of this line quite a bit to prioritize my own self which is anything worth doing is worth doing well. Some of us think why am i doing this right now. Should i be doing this . If the answer is no, you should stop. If the answer is yes, you should do it really well. Because why are you doing it. Ive always lived by these words and this keeps coming back to me as i hear from our staff that come to work every day because they actually really care about the results. They want to be in this profession. They want to have the best city that we can have for the people who live here and for everyone else that that affects and it is not a question of challenging the value of the work that we do, it is a question of asking ourselves how do we do it the best way that we can. How do we make sure that what were doing is really the most value to get to the goals that we all want to sigh. Want to see. That is our overarching attitude toward this entire exercise. Talk a little bit about our work so far. These are this is a bar chart that represents the total value of projects that weve been working on over the past 10 years through the end of last year. It has been going up since the recession. By quite a bit. So this is really hopefully just to illustrate that our workload has continued to increase. Its leveling. At this point, it is leveling out. But it is actually still quite a bit higher than it was the last market peak in 2007. So, you know, were not hanging out, twiddling our thumbs. We keep ourselves pretty busy and the market keeps us pretty busy as well. One thing while this is up, i wanted to mention. As you know, this is when things come in the door for us. That whatever project is on that bar chart. That is not necessarily the year that it leaves our hands. Things can take quite a long time. We were looking at the agenda here. Today, only about six out of the 30 items on your case number has that starts with 2017, meaning this calendar year. Meaning 80 of the granted theyre not all entitlements have been taking more than a year for them to get to the Planning Commission today. The only things that is supposed to take more than a year is something with an Environmental Impact report. To help frame the magnitude of the work that we need to do to have new processes, to make things go faster and get our job done better, i hope that helps illustrate it. I also looked at our current pipeline and kind of reflects that. Basically out of our current pipeline of Residential Projects that arent aproved yet, about half of them have a case number that is in the last two years and about half of them are longer than that. So were meeting that twoyear timeframe, which is the timeframe for something with an e. I. R. Under this directive in half the cases. We have our work cut out for them. Were trying to do a toptobottom look at the way that we do business at the Planning Department. So, how are we thinking about this . As i said, you are goal here is to recognize the value, where there is value to do it as well as we possibly can. Some sort of categories or buckets have emerged and i just want to go over those. This is how we will be structuring this plan that well deliver at the end of this month. So, first and foremost, our actual application process. I mean, duh. This is the foundation of the entire process. What do people have to give us and when. How do we let the public know about that information . That all comes down to our actual application process. Right now, one thing were looking at in particular is our preliminary project assessment application, seeing if we can reduce that timeframe, get the best value out of that and look at consolidating the many different types of Development Applications we have into one Development Application so we can staff it better, track it better, have better coordination and critically set these timeframes for the project, even if it has a c. E. U. And other entitlement action as well. We need to set the timeframe for the project as a whole and give the public the information of what that timeframe is and intermediate targets along the way so we can know if were on track not. Well spend a lot of energy looking at our application process so youll be seeing ago lot of that in the plan. Ive been talking to folks in all of our divisions about how we do that. If we dont get that right, we wont be on stable footing for any of the rest of this. I want to talk about some things that are relatively routine. We do approve a lot over the counter at the planning information center. Our staff approves all kinds of things all day long. But there is probably more where we generally have a pretty good sense of whats ok and what is not ok. What we can live with and what we cant live with based on our experience that we could probably have more things not coming upstairs toen mraeers. To planners. When that happens, it goes back to our queue. That consent motion was filed in november of last year and assigned to sharon or maybe her predecessor in march of the next year. As you saw in the chart earlier, were busy. So, we do our best to get through it as soon as we can. But that is a backlog right there. If things like that need to come to a planner, that planner is working on the big stuff where we need that analysis and care from a professional. We want to look at how we can do that better. Environmental and design review, critical. We vonl one San Francisco. Once you build something, it is built. It makes a lot of sense why we spend so much time on energy and design review. Again, we often know what mitigations are successful in terms of Environmental Issues that arrive through the ceqa process and we know what kind of design treatments were comfortable with. We can look at the pat pattern of discussions that happen in this room and look at it at the staff level and can we put those things on paper in a clearer way so it doesnt have to involve discretion and scheduling something for two weeks out because you get peoples outlook calendars to align when we know the answer in many cases. Can we free up those results spending time doing the analysis on the thing where is we do need to take a closer look. Same thing goes for hearings here at the Planning Commission but the Historic Preservation commission, our various i cant understand hearings. Theres rec park or departments of public health. How can we make sure that were focusing that time on the projects where a judgment call is really needed in this public setting as opposed to times when we maybe able to get there 9 0 of the time at the administrative level. This is where we have the opportunity to discuss with the public what it is that were doing and grapple with the big issues. How do we get the best bang for the buck out of things that come to a hearing and versus things that do not. And how do we make sure that things come here when theyre ready so you dont recalendar something three months out because of how busy your cal is. The planning code itself, obviously this is our road map. These are the rules of the road. The clowererer it is, the better the results will be. Even simple thing like definitions. Its somewhat fundamentalle that. Can we clean up things like that. Can we get process that has become out of date because we have new procedures for dealing with that usual ewe in the planning code out of the planning code, some planners are not writing that document anymore when theyre already doing Something Else that takes care of that issue. We want to look at how that is structured. Finally, a lot of the behind the scenes stuff, you know, our admin and technology, it is 2017 and there is a lot less paper we can handle. Were working on electronic document review and working on people having appointments to submit plans electronically. And look at the way we use the internet to reach people in the most effective way that we can. Very brief overview, but i hope it gives you the high lights of how were talking about this with staff and how were categorizing and looking for the details to emerge. In closing, so, yeah, then what do we do about all this, right . What is the implementation here . Well, the executive directive is in effect as of september. But obviously we havent yet changed our procedures in a way that would help us to achieve those timeframes. The first thing, i think on the list, is going to be adjusting our application procedures so that we can get all projects that are coming in the door on these timeframes and know that weve changed the way that were going to handle them internally in a way that will make it realistic to meet that goal. There is going to be a lot of things in this plan that well try to do immediately. At kind of the staff level, the internal level. Some things that people are really, really down in the weeds. But it is going to need to evolve over time. So to kind of help us keep track of that, making this a living plan and making it where on some regular basis, we