Interest in keeping things together and myself, the previous project manager, and a consultant who was working with us literally begged the City Administrators Office to please give justice a home in the City Administrators Office. And if i may interrupt you, why did you not try to affiliate with department of technology . For two reasons. One reason was that when justis lived in the department of technology before the Mayors Office became the executive sponsor, it never got priority. We went through a rotating cast of heads of department of technology who saw their priorities and interests elsewhere. And so justis was always the last thing that they addressed. And the second reason has to do with governance. The department of technology was to provide technical support. Technical staff. Technical expertise. And when we thought about it, we thought it would be much better for d. T. To be treated as a vendor with the executive sponsor and justis as their client. So that we would have more ability to work order money, demand that the money be spent the way that the justis council had determined it should be spent and a vendorclient relationship rather than just being one more project in d. T. s huge organization. So, that is why we set it up that way. Eventually even that was not the vendorclient relationship was not going too well, and so the staff that was working on justis was moved into the City Administrators Office. So thats how that came about. In other words, the 6 or 7 staff used to be d. T. Staff and then they became justis staff. Yes, thats right. So since that time we moved forward. The Sheriffs Department came online and got connected to the hub, the District Attorney came online, got connected to the hub, the public defender, their system up and they are connected to the hub . Yes. Also in oneway relationship, data only feeds out to the p. D. And not back from the p. D. , same as the d. A. Or at least thats what that chart showed. No, supervisor. The chart i had and i did not spend much time on it, shows a bidirectional connection from the Public Defenders Office. Very little data that comes out of the Public Defenders Office but it is critical, public defender assigned to the case, added or deleted the public defender really no longer has a dependency on the cable mainframe because of the connection with justis and the successful implementation of their system. And thats the direction the d. A. s office needs to go. And the direction we anticipate we have started working with the d. A. s vendor, their new Case Management system vendor. We have outlined how my team has the integration method with the Sheriffs Department, like i said, its near realtime subsecond. Bidirectionally, and thats how their new system will come up, its exactly how the court system will need to be. We have started working with the court vendor as well, and i anticipate that will be the case with adult probation. Ok. So, i want to speak a little bit about the Governance Council structure. The Governance Council is defined in the administrative code, i forget the citation but its in there. And it is intended to be comprised of the Department Heads of the criminal justice agencies plus the department on the status of women, and d. T. , or their is your surrogates, somebody who can make policy decisions. And that governance is supported by the technical steering committee, robs group, who provide the technical expertise, advice, etc. , to the Governance Council. Over the years those two functions have been mushed together so now the Governance Council is largely made up of technical people so we are not having those policy discussions. We also no longer have the consolidated budget. I am not i was gone from 2012 to 2016 so there was a period of time where in is completely opaque to me. But at some point the consolidated budget during that time was abandoned in favor of giving each department their own i. T. Budget back. On paper that sounds good because it sort of implies greater autonomy among the departments, but the fact is that now justis has much less visibility into what each department is doing. To my knowledge, justis never dictated what Case Management system a department should buy. They were there to help them implement it. And so what has happened now is that there are Case Management systems going out to bid with no project plan in place for how they are going to get connected to the hub once they are up. So if you were to ask me, i think a return to the shared project plan and the consolidated budget would help a great deal. And that consolidated budget was an appropriation to the city administrator for justis . I believe so. It was a separate item within general city obligation that could only be spent on justis and the city administrator was the entity that administrated that budget. Supervisor yee ill ask some of the departments later about this question about whether it makes sense to bring it back to consolidated budget. I mean, logically, it makes some sense to me, but i wonder what the arguments are for sure, that makes sense. Supervisor yee anything else . If i may, supervisor yee, this is a little bit of, i think, a governance conumdrum. Over time, and maybe arguably from the beginning, justis has kind of been orphan child and it needs a level of authority over these departments so that the Technology Works seamlessly and the d. A. Is not off buying one system that after the fact, Great Technology experts have to, you know, do a work around, fit into the system. So seems to me that, and i understand why you didnt go to d. T. In the beginning because you were a stepchild there, and then you became an orphan child. But it seems like it needs to have some amount of centralized authority in order to be effective. In addition to resources, whether its consolidation under one department or one roof, but i mean, its funny i was around when brown was mayor and i remember it being launched and it was funny, when i was reading the agenda i was like oh, yes, that rings a faint bell in my, you know, historical government memory. But i mean, were not for supervisor yee calling this hearing, i would not even know that i was one of the, shame to admit that, one of the appropriation to give money every year and its not on anybodys screen. I think its very good we are having the hearing but from the hearing, in addition to getting the information that we need from justis relative to what kind of Budget Priorities it may have Going Forward to do more and better work. Struggling with the governance idea and actually reviewing justis with the original mandate, the Department Heads and policy decision level individuals are there every month, that seems to have fallen by the wayside. So, i think we have to do collective thinking how to reempower. I would agree, supervisor. Now is a good time. Well, never not a good time to get this going. This is a Mission Critical system. It is staffed by seven people around the clock. It just is not viable that way. You cant do any planning, you cant you cant build anything new when you are just trying to keep the connection between c. M. S. And the hub from breaking. Its it really needs attention and im very grateful this committee is looking at this now. Its a great way to end my career. And congratulations on your reretirement. Thank you very much. I intend to do it right this time. And stay retired. You know, this this project, of course, means a great deal to me, and i have worked with rob now, with dave, for 20 years on this project. It has done many good things. But it has never had the budget or the single focus stewardship that it needs to be successful. So i thank you for calling this hearing. Supervisor yee thank you for coming here, as i mentioned, this is your last week and i think your input in this is really valuable. I mean your honesty about this, and i can see, i can follow your logic in terms of this consolidated budget, and maybe thats how we get people back on the table in terms of governance, the Decision Makers if we take away funding from their budget to make this happen. Yeah. Just because we did it that way before does not mean you have to do it that way again. That is what worked at the beginning, but you know, whatever is going to move this forward is what you need to do. Supervisor yee thank you very much. Thank you. Supervisor yee ok. At this time i would like to open up this discussion to, for Public Comments. Are there any Public Comments on this issue . My name is frank noto, with stop crime s. F. I want to thank supervisor yee and the committee for putting this on the agenda and looking at it. I think supervisor yee said you know, this, looking at it 20 years later it looks ridiculous, it certainly does look like a case study in bureaucratic implementation. Implementation is difficult, and i thank you for thinking about what resources and what changes can be made. Stop crime s. F. Wants the city to take action here. San francisco deserves a transparent system, not only for the different Government Agencies to Work Together and to provide Decision Making information to the chief of police, to the d. A. , the other Department Heads, and to you, but also to the public. We need transparent system for the public so we can track accountability in the criminal Justice System. And it needs to be an accessible system. I think the Police Department representative had a chart showing the various departments and input and feedback, nowhere was the public there, and it would be useful to have some thought given to what information is provided to the public. We do get information to the public from the Police Department, a little bit from the d. A. s office, but again, its not coordinated. And it needs to be accessible so any resident or researcher or group can ask questions. As it is, even you cant answer questions such as how many reported property crimes result in arrests and then how many convictions are there, you know, what are the outcomes, what are the outcomes of probation. How many criminals convicted of property crimes in San Francisco are repeat offenders, and Crime Prevention or investigation methods lead to more arrests. To the different probation supervisor yee thank you very much. Good afternoon, supervisors. George wooding, president of the coalition for San Francisco neighborhoods speaking for myself. We want the city of San Francisco to take action to improve the criminal Justice System data and make reports available and accessible to the public. Without the justis program, how could the city priority be prioritizing, streamlining Data Collection and sharing information with agencies . It is very bothersome to me that every member gets to pick their own software. Worries that there is a real commitment from city leaders to create a more robust and centralized repository of accessible information. Over the last ten years, the Justice Department has lacked leadership and has to deal with tepid agency participation. Make that up to date, 20 years. We applaud the selection of a permanent administrator and interagency meetings. What is the goal of the program, and how it will improve in Community Relations and public interfacing. Many of the goals of the project, including information sharing, criminal justice, data mapping, improved reporting and analysis, and decommissioning of court Management Systems have not been met after to years. At least 25 million has already been spent through different budgets, hidden or in open. Urges the board of supervisors to [bell] supervisor yee thank you, george. While the next speaker is coming up, im searching for the administrative code provision that you referenced and i cant find it. If you could maybe give me a citation at some point, it does not have to be right here or right now, but i would love to see whether or not the Governance Council is behaving the way it was intended to. Sorry. Supervisor yee next speaker. Good morning, supervisors. My name is dick allen, im from district 7 golden gate heights. I have to tell you, im very pleased and actually relieved to see aaron peskin sitting here. We have worked together in the past and i would like the Public Knowledge and thank him for rescuing another, just about to be a big mud hole and we had a major, major financial issue and supervisor peskin stepped in and corrected it and we have one of the most successful pools in the city because of his effort, you should be aware of that. So, the quote of the day, and its unfortunate that shes retiring, but i wrote it down because you nailed it. I love it. Single focus stewardship. My question to anybody in this room, who is in charge . Thats a question that we asked about, like mersed, should in the bring it up, but a victim of the two headed monster. Two powerful departments could not get organized and coordinated. Its still ongoing. Ive been working on that for 17 years. We still havent met the obligations that have set down many years ago. So, when i saw the budgets and promises put up, the first thing that came to my mind, where are the timelines . When you say you are going to do something, you need to have a date. And if you move the date, its known as a marking, a moving target, you are on time. So, we need the transparency, which supervisor yee has mentioned, we need the transparency because if we dont have [bell] supervisor yee thank you for your remarks. Anybody else for Public Comments . Good morning, supervisors. My name is robert gee, im here on behalf of the Improvement Club here in district 7. Thank you supervisor yee for introducing and the Committee Members holding the hearing. Im currently a board member and chair of the Safety Committee with the club, and one of our activities in the neighborhood is to follow up on crime. Arrests. Residents concerns, how they can better protect. One of the results when they watch out, what are the results they want to know when someone is arrested and two years later they dont have a clue whats happening. They want to know if the system works, both from the police, from the sheriffs, from the d. A. , as well as City Attorneys and all parts of our Law Enforcement organization. But the system as we have it today is not wielding, as we have heard today, and also walk away today with a great sense of appreciation for what has been done so far and still needs to be done. I have had 30 years of federal Law Enforcement in a very large federal tax agency and i thought the federal tax agency had issues. After hearing today, i absolutely can understand the challenges City Government is now facing trying to integrate the different Law Enforcement systems and i urge you to address the concerns that have been raised here today. In my 30 years of work with the department of justice integrated with other federal agencies. Data can be shared, data is accessible, but most importantly, at least in the federal level, the public can get information readily available via the web. And thats the concern im representing for our residents, they want to know in the easiest and most transparent way that they can find data from crimes, especially when they become victims. So, again, i support this, thank you supervisor yee for your efforts on this, and for the committee. Supervisor yee thank you, mr. Gee. Anybody else . Madam chair, close comments. Supervisor kim close Public Comment on item number 3. Supervisor yee mike young, are you here . Mike. Mike young from the superior court. I want to ask, since you folks are looking at software, whats your timeline in terms of, you know, your ability to adapt a new Software System . Supervisor, we have implemented a new software. Selected a vendor almost five years ago now, and the court is a very Large Organization with several case types. First case type implemented was the traffic and infractions division. That division has had a new Case Management system since november of 2015. With an updated refresh just implemented about three weeks ago. In the next year work has already started but within the next year we anticipate being completed with what this hearing is all about, which is the criminal divisions usage of a new Case Management system. We hope for that to be in place around october or november of 2018. Supervisor yee ok. Appreciate it. Mr. Nance, come on up. Chief nance, juvenile probation department. Curious, sitting there listening to this, how do you see your outfit department being integrated into the system . Gr