Things worth exploring, but until we have an executive director, i propose we suspend any further discussion until our march 16th meeting. Colleagues, does that sound okay to you . Great. Now lets open this up to Public Comment. Are there any members of the public who would like to comment on item seven. Surprise, surprise. Eric brooks, californians for Energy Choice and all the other groups that i mentioned before. So the weve heard from the interim executive officer that the bids that came in on the request for qualifications are proprietary, and theyre not allowed to be released. The public, of course, really would like to see the applicants and who they are, and so that we can weigh in on who we think would be the best person, but we cant really do it without that information. This is a question for the attorney and for the executive interim executive officer, but if we can even get the names of applicants, then, we can look them up themselves and decide what we think and then maybe make comments before your next meeting. I dont know if thats possible, but anything you can give us so that we can, as the public, weigh in on the process, that would be great. Thanks. Supervisor fewer thank you very much. Any other public speakers . And do we have a response for mr. Brooks . Thank you, madam chair. Supervisor fewer thank you. In in in discussing this issue with mr. Eng, who is working in conjunction closely with the office of the city attorneys on this, unfortunately, because we are still in the determination process about whether or not the named individuals that you were speaking about actually meet the minimum qualifications, we are not yet ready to present that information, but we will definitely provide the public that information relatively around the same time we provide that information to the commission. Okay. Supervisor fewer thank you very much. Seeing no other public speakers, Public Comment is now closed. I would like to continue this item until our next regular meeting on march 16th. Colleagues, is there a motion to continue . Thank you very much. Great. Moved by commissioner pollock and seconded by commissioner ronen, without objections, item number seven will be continued to the next regular meeting on march 16. Madam clerk, can you please call item number eight. Item number eight is an update on obtaining executive officer services for the commission and possible direction to staff. Supervisor fewer thank you very much. I want to invite our interim Administrative Officer to give an update on the rfq process. Miss calvillo. Thank you, chair. So at the direction of lafco our Office Issued an rfq for executive officer services. The deadline was extended to february 13th, 2018. The anticipated not to exceed contract raid is 75 an hour. The panel deliberation was scheduled for this morning, and we will issue a notice of intent to prequalify, were hoping by february 27th. At this time, the details of the respondents are confidential in accordance with the administrative code chapter 67. 24 for mr. Brooks, but may be subject to disclosure once the panel scoring and the issue of the notice of intent to prequalify has completed. Respondents are not gasuarante a contract if they meet the qualifications because it is on lafco for the qualification and certainly as the chair as she was authorized to conduct this r 23 q process, and the respondents ability to complete the necessary administrative requirements in order to become an approved city vendor through the General Services agency. Respondents who are prequalified will remain eligible for consideration and Contract Negotiation on an as needed basis for five years from the prequalification notification date. We look forward to keeping you apprised on this issue, and im available for other questions. Supervisor fewer thank you very much. Thank you. Supervisor fewer colleagues, any comments or questions . Seeing none, lets open this up for Public Comment. Are there any members of the public who would like to comment on item number eight . Seeing none, Public Comment is now closed. Do we have a motion to continue this item to our next regular item on march 16 . So moved. Thank you very much. Moved by commissioner pollock and seconded by commissioner ronen. Without objection, the panel will continue item eight to our next meeting on march 16. Item nine. Consideration to approve the agreement with renne sloan holtzman and safai. Supervisor fewer i wanted to allow teresa tristricker to present on this item. I am speaking here in my individual capacity and not as your Legal Advisor as the contracts before you pertains to the firm that i am currently affiliated with and the firm that i will be affiliated with starting next thursday. Our firm that has been providing Legal Services to you is splitting. The firm will be splitting into two firms. A new firm is being created called renne public law firm, and that is the group that i will be affiliated with, starting on march 1. We will be located in the offices that are currently located in, and have a similar name, but it is a brandnew firm. In order to allow me to continue to provide Legal Services, we have made the request that the lafco agree to an assignment of the existing contract with the existing firm under the same terms and conditions without any additional extension from the old firm to the new firm for Services Beginning on march 1. Any services that are provided between now and the end of february , including, for example, my attendance here today, will be provided on behalf of the current firm, and the current firm will eventually submit a bill for those services for anything between now and the end of february. And so with that, im going to go ahead and defer to your interim Administrative Officer for any additional questions, but if you have any questions about the split of the firm or how that is going to work or what this means for you, im happy to provide that information. But as far as from my perspective, you will not see any change. The only change will be the name of the firm that im affiliated with. Supervisor fewer thank you very much. Yes, miss calvillo . Yes, thank you, miss stricker. The other point that i wanted to make is we had the City Attorneys Office review the terms of the assignment agreement, and they have signed off on all of the language. Were happy to provide that to you, as well, members of the commission, and that beginning march 1st, the assignment agreement will take place, and we will have all of the files transferred from the hyde, miller, owen and troste to the new renne law group. Supervisor fewer okay. Colleagues, any questions, comments . Okay. Lets open this up to members of the public. Are there any members of the public wishing to comment on item nine snoo seeing none, Public Comment is closed. Do we have a motion to approve the contract for renne law group, llc. Great. Moved by commissioner ronen, seconded by commissioner pollock, so approve the contract for the renne law group, llc as our law group. Madam clerk, can you please call item ten. Item ten is Public Comment. Supervisor fewer this is the time for members of the public to address items on the panels jurisdiction and not on the agenda. Are there any members of the public that would like to speak. Yes. Eric brooks. This time ill speak on behalf of our city, San Francisco and the San Francisco green party. As you move forward and start working on Affordable Housing, theres a desperate issue thats not being addressed in San Francisco and that is Small Businesses, local Small Businesses. They are going out of business as if theres a wildfire going through the city. The costa hawkins repeal bill and ballot measures that are in planning are not going to solve the problem. In my neighborhood, weve lost micanos possibly the best greek restaurant in the united states. Polk street produce went out of business because of increased rent. The gangway bar, one of the most historic bars in San Francisco for the Lgbt Community is going to have to go out of business or move. In commissioner fewers district, she knows theres a natural food business thats being driven out of the district because of the decision by the building owner. We are losing key businesses so fast in this city that San Franciscos not going to be recognizable in the next decade if we dont do something about this. So as you move forward on supporting Affordable Housing and the homeless, we also need to think that some of those homeless may be Small Business owne owners that went out of business because no one can cap their rent. And that in turn is replacing all of our businesses with formula retail. Its just were not going to have San Francisco unless we solve this problem, so id urge you to put that on your future agenda. Thank you. Supervisor fewer thank you very much. Seeing no other public speakers, Public Comment is now closed. Madam clerk, can you please call item number 11. Item number 11 is future agenda items. Supervisor fewer are there any future agenda items that my colleagues would like to comment on or discussion. Seeing none, lets open this up to members of the public. Are there any members of the public who would like to comment on item number 11. Seeing none, item 11 is now clerk. Madam clerk, are there any other items of business before us today . That concludes your items of business for today. Supervisor fewer there being no further items of business, we are adjourned. Working for the city and county of San Francisco will immerse you in a vibrate and dynamic city on sfroert of the art and social change weve been on the edge after all were at the meeting of land and sea worldclass style it is the burn of blew jeans where the rock holds court over the harbor the citys Information Technology xoflz work on the rulers project for free wifi and developing projects and insuring patient state of at San FranciscoGeneral Hospital our it professionals make guilty or innocent available and support the house Senate Regional wearout system your our employees joy excessive salaries but working for the city and county of San Francisco give us employees the unities to contribute their ideas and energy and commitment to shape the citys future but for considering a career with the city and county of San Francisco this is a special meeting of the budget and finance committee. I am supervisor fewer, vice chair of the committee, im joined by supervisor stefani. Our clerk is mr. Victor young. I would like to thank sf gov tv, jessie and charles for broadcasting this meeting. Do you have any announcements . Clerk clerk please make sure to silence all cell phones and electronic devices. Speaker cards should be submitted to the clerk. Items acted upon will appear on the february 27th board of supervisors agenda unless otherwise stated. Mr. Clerk, can you please call items 1 and 2. Hearing on the current status of the citys leased owned portfolio within the civic center and update on the Portfolio Five year plan. Item 2, potential three year enewly and amendment of a lease of approximately 27,826 square feet of space at 1390 Market Street with purchase 1390 market as landlord for use by the department of Public Health. Thank you. I think we have a presentation from john updike from the department of real estate . Thank you, vice chair fewer. Supervisor stefani. Before i get into the presentation, i want to the last time we gave a real estate Portfolio Update to this committee it was charmed by carmen chu which tells me we need to do this more frequently. But its a pleasure to be here today. Director of real estate, john updike. Background on the data that formed the presentation. The ownership data comes from our facility system of record. Thats a joint project between real estate and Capital Planning. And its a database that resides on our website and their website and is a realtime snapshot of what the city owns and is available to the public at any time. The leasing data comes from an app that manages the lease hold portfolio. We want to thank the Controllers Office for their help in aggregating some of this data to help us visualize the status of our portfolio. So first, i wanted to take a 30,000foot view of what the city owns and leases. So our portfolio citywide contains approximately 44 million square feet of buildings and land, thats not including rec park holdings. That is within the city limits, so it does not extra territorial land which is significant outside the city and county of San Francisco. Of that, we lease from private properties only 4 . Of our portfolio. This has been an issue that is concern of the board of supervisors as we brought leases forward as to what is the constitution of our portfolio. This really tells the big story. Were at 4 . We had a discussion with many of our peer organizations across the country. We found an average range when you look at aggregate portfolio, there is a lot of land in the portfolios nationwide, they range from 14 . New york city, austin, texas, right at 4 . So we feel were in line with the peer cities in terms of how much is leased and how much is owned. To try to address that concern that the board has raised, are we at the right mix . We believe we are. Now well dive deeper. How do we break down the 1. 8 million square feet . 55 of it is leased for office uses. 45 is leased for other types of use. That could everything from supportive housing, ground leases and building leases, clinic uses, other special public uses. So less than half of the office use leases lie in the civic center, so were drilling down from the overall portfolio to the office portfolio. And now were going to take a deep dive into the civic center where the heart and bulk of our offi Office Leasing takes place. How do we define civic centre . This is a map we felt best depicted our assets in the civic center that revolve around city hall as the point of government. And those units that need proximity to city hall need to be within this radius. Beyond this radius doesnt feel or act like its in civic center. Thats a sense of how we defined it. So now lets take a look at a snapshot today and how were moving this portfolio in the future. How do we move that needle from 19 leased today, to an even lower percentage, which is our goal. First thing i want to mention, we took a look at peer city organizations, those who could slice the data to this level. Most could not produce this kind of data in this presentation. Most just dont have the information, but for those that do, two really good examples as a method of comparison, the city of san diego. Their Downtown CoreOffice Holdings are 64 owned and 36 leased. Again were at 19 today. The state of california sacramento area, office portfolio, which is huge, at 16 million square feet is actually split 5050 owned and leased. Again, i think we look very favorable to those two organizations. Claudia, my assistant director who played a great role in putting this presentation together, take calls monthly from other organizations across the country asking us how we do what we do. Thats an indicator were the best practice here in a number of factors as to how we manage the real estate portfolio. So how do we move that number from 19 down to 15 by 2022 . Were going to tackle it by touching six different departments and their lease holds throughout the civic center, who have lease expirations that lie between summer 2020 and 2021 and affect lease space. As we move closer to those dates of termination, well give you more details as to the locations. The specifics of each. One of them will be before you today. The next item, which is why we asked to have the presentation before that. Because it ties in nicely with how this is all part of a grander strategy to reduce our lease hold footprint. The dph Environmental Health item. One of the ways we can also move that needle down in our lease hold is to consolidate around service functions. So, i think the most famous of those at this point for all of you, would be the new permitting center as 49 south van ness. Something weve been calling project chess over the last several years. As you can see by the photos, its under construction im pleased to say with the final product shown on the right of the screen to be delivered in mid 2020. So we aggregate around permitting. That provides certain economy scale efficiencies in our portfolio and allows us to increase density in buildings and get out of leases. Beyond that, were looking at hub based planning for both fiscal uses at 1155 market, being the hub for that in the future. As we restack our various buildings and portfolio when the new building comes online, thats the permitting center and then a hub around Family Services at 1650 mission, from which the Planning Department will vacate and we will back phil that with uses complementary to the Human Services uses there and across the street. Create twoing hubs, well have greater efficiencies, not only