Thank you very much. Any questions, colleagues . A few years ago, we were talking, at least some of the supervisors were mentioning rebuilding your system. The open source . Yeah, what happened to that . That is ongoing. Right now it is more in a technical phase of development, so the technology is leading that project at the moment. The next step will occur in the third week in july, second week in july, when d. T. Will host a Stakeholder Community event to start gathering the specifications and also to create working groups around the development of certain aspects of the system. The next step is next july at the state level. There is bill 1784, which would provide matching funds to the city to develop a Voting System. The bill would allocate 60 million to Voting System development, anyone county would be eligible to receive no more than 8 million. Potentially, we would add meat 8 million in matching funds. The bill went through assembly, and it went through his First Reading at the state senate, and it has been assigned to rules, i believe, for committee hearing. So, is it just in the discussion phase at this point, with the planning phase . Yes. And you dont anticipate any implementable action to be taking place in the next fiscal year . No. Not of a Voting System. Is there any projected date that there might be some action . No, theres not a set date. The next step really is to get a plan together, and the plan requires specifications for the system to be set. Then i think the city can begin to understand the scope of the project, the time involved, and the cost. I really think the meeting next month is the first step to getting that plan put together. How many meetings have you had on this . The department of technology, this will be the first meeting organized, and there is going to be a series of at least three more meetings on the topic that are planned, at least for the calendar year. Okay. I havent heard a whole lot of Public Comments on that recently , but in the past, there seem to be a lot more interest, i guess in wanting to push it along. This seems like, i dont know what you have done in the last year as to organizing a meeting, or what . Every month, the Elections Commission has this on their agenda. Every month, i am involved in those meetings, of course, and so the department of technology is organizing these community meetings, but on a monthly basis , the commission is engaged in the topic and im present for those meetings. I have been for the last several years. Is there any possibility that theres some more structure planned to move it along . Next month will be the starting point for that to bring people together who have thoughts on what would be included in an open source Voting System. Part one and part two, what would be the technical basis for building out that system, so there is still some Big Questions that need to be answered. Okay. Thank you. Just a followup on that question, last year in the budget, how much did we allocate for that, in and back . It was 1. 1 or 1. 3, and then outstanding to still to expend, those monies and also an allocation of 300,000, the previous fiscal years, 975,000, i think. So at 1. 6 or so, there is just under a Million Dollars left to contribute to that project. So we have had a considerable investment in it already, just to let you know. I didnt remember whether there was any money. I remember it. We did give a sizable ad back to that project. Okay. Supervisor ronen . Thank you so much. I am just wondering logistically how it works for you have so much difference every year in terms of the amount of f. T. E. , how you higher up, and let people go, and how you could walk me through that. The process . I guess, these arent permanent positions, so can you just clarify that for me . We start with an initial baseline production of foreign election. We dont we are not in the business of trying to say this is who will win, we just try to get a number of the total people who will vote at the election for baseline projection regarding our personnel materials and resources, and so from there, we look at the number of ballot cards projected to be on a ballot because there are trends from election to election, and amo ural election has a trend that is reflected through time as does a president ial primary, as does a president ial general election. You look at those factors, then you look at the process of what we have to do to meet the Service Levels, and then you start to put the pieces together what changed for the next fiscal year is a new Voting System going in. And also with the president ial primary being back in the calendar from june to march, we are probably running to elections simultaneously. That will impact planning. September is the beginning of the filing period for the march election and the Charter Amendments going into the next fiscal year, the numbers dont drop for staffing is much as you would expect, and the reason is that it is a president ial general election, and we have had a string of very high turnout elections in San Francisco, and in 2016, that was the highest number of voters in the citys history, and i think 2020 will be the biggest election in the citys history. Again, we look at our different factors, look at our processes and just consider how many people we need to bring in. These are permanent, fulltime positions. No. Okay. They are all all the ones that are in my presentation are temp as needed. They are not people. Im looking at the budget, you went from 49 to 76. Okay. That is different. If you look back in time going forward, one we do the same factoring that i just explained, but also, we have additional factors that are newer in our budgeting considerations. The inclusion of filipino as an official language for the city, that required some extra staffing, extra materials, extra product that we had to deliver, adding nonsystem voting was Something Else that we had to bring into the factoring. Also, the conditional Voter Registration where people who didnt register to voter changed their registration before the formal deadline, 15 days before election day, then come to city hall, and register to vote on the same day. That requires a lot of extra processing handling on our part, and changes the dynamic at city hall, so we have had, since 2017 , we have increased the number of stations in city hall at the Voting Center by sevenfold, so when you increase the number of stations by sevenfold, the people supporting that operation, directing traffic, handing out materials to people, they have to increase as well, so as we go forward in time, our Service Levels increase and then when you get into these bigger election cycles, thats why you see those numbers the way that you do. So we go from 49, 76, back down to 57. It is just a lot of fluctuation, but those are permanent . The permanent staffing hasnt changed. I think we have added a position and a half in the last two or three years. So these are all temperate positions . Correct. Thank you. Supervisor mandelman . I guess along the same lines, i think this is the first apartment we have seen where many of the positions, much of the growth is not permanent, and also it is a little hard to tell from these numbers what is happening with the underlying department, so you are saying it is pretty much staying the same size as it has been for some number of years. Yes. How many permanent employees are there . Right now we are at 29. We do have some people on project status, mr. Controller . While john is gathering numbers, i can speak in general terms. I thank you are looking at the mayors budget book pages where you see salaries in a single bucket. Obviously, there is a lower level of detail that sits in the Budget System itself. A lot of that detail will be presented by mr. Rose and the budget and legislative Analyst Office when you see it next week the level of detail regarding how many positions are permanent positions, how many are temporary, for example, is clearly differentiated. We can provide all of that for any Committee Members who are interested. Thank you. So this question may have been answered, because this is along the same lines. You are asking for i have this analysis of changes from fiscal year 1819, the total f. T. E. Increases by 27 for fiscal year 1920, and then decreases by 19 for fiscal year 2021. I think that is reflective of the temporary staffing and everything, but that means theres eight left. So do they just stay in the department . How does that work . We do have, there is eight positions in the department that are permanent exempt, in one of those includes the six six actually. One of those includes executive assistants for the Elections Commission, then there is the deputy director, then we have some people who are Permanent Civil Service who we have reassigned and given them a higher classification, so they are permanent exempt. I think that is what you are saying. I am not following your numbers. If i saw it, i could probably follow it easier. Okay. How many permanent exempt do you have in your department . Six. Six permanent ease it does exempt. One is the commissions executive assistant. It is allocated in our budget. Okay. I thank you have a very confusing budget, but i think we will be looking at it more and more, but i know it fluctuates, so what i wanted to ask you, since you are here for us and for a high level overview, is the prop and noncitizens voting. I wanted to know, by your estimation, how well will we get the information out to our community that would actually, are actually legally we were not legally able to vote, and then where granted the legal right to vote through prop and as a charter amendment. I dont think the concern was always the voters themselves. I think that a lot of people other people in the community were fearful for the non residents. I think fear was spread that perhaps prohibited or stopped some people from bridging the vote who would have otherwise. For this novembers election, there will be a board of education contest. The department is already preparing to get the word out and in your department, it was your responsibility to train personnel also to be able to address this issue when theyre doing voter outreach. Im asking you is, through your management and your department, did you hear anything in particular from your employees that actually charged the responsibility to actually give this new voter information out to folks . No. There was no negative feedback. We did from the very beginning of the process, and in the information we sent out to the public to when the folks were doing outreach to the polar materials to the ballot formatting, to the poll worker training and how we addressed them, it was aware of the prop and voters and potential concerns around that. Again, thats what im saying. We didnt get a lot of negative feedback for people who were eligible to vote in these elections or San Franciscos regarding the topic of these elections. No. The reason im asking is we will have a School Board Election this year and another one in 2020. We were guessing a little bit about the the information and what kind of questions folks would have about this so i wanted you to know whether or not you collected anything on questions that people asked that we did not include in our training and we should include in our training for the elections in 2019 and 2020. I think this and im hearing right now you probably did not document questions or concerns from people so we can add it into our training is that correct . If thats correct thats ok. I thought i would ask you, seeing how we will implement again in this election cycle and in 2020. No, we did not specifically collect questions from people. At the same time, we werent getting that sort of feedback from people. Thats the thing with elections, we get feedback pretty quickly when people have got questions or doubts about a process. We didnt really get a lot of feedback from people on this. Anymore questions for the department of elections . Seeing none. Thank you, very much. Ok. Lets go back to our other category now. Next in line is our controller. Mr. Controller. Sitting back there and relaxing a little. Come up and welcome to the hotseat. Just a joke. [laughter] its just a joke. Its not real. Afternoon, again, Committee Members. Ill be brief. As requested. Very briefly you know our mission. Were here to ensure the citys financial integrity and provide effective and accountable government. We have nine strategic goals outlined in our strategic plan. Ill save myself 15 seconds not reading through them. We see ourselves as here to help, departments, the mayor and board improve City Services to provide highquality Financial Services to sports City Operations to provide meaningful information to the public and other stakeholders regarding the citys finances and how were doing. To support our employees in the other parts of the Controllers Office that let our organization do all of those things. Generally speaking, to show you kind of how our budget breaks out by service area. Our budget next year is 74. 7 million. The light blue and pink pieces of the pie here reflect our City Services auditor function and kind of our analytica offices. Its a third of our budget. We have the payroll and account accounting. Representing 20 of our budget. Those are our core Financial Services we provide to all city departments. You can see how important systems are to the work we do in the Controllers Office and help support city departments and we have our payroll systems and the city is administering its benefits and a host of the plumbing under the citys processes. A quick snapshot at high level of our current year budget and how it changes heading into 19, 20 and 21. As proposed by 7 million next year and about 2 million the year after that. The majority not coming up and build out to enterprise build and he is rely on our services. The general fund growth and next year and growing by about 700,000 a year after and president yee asked about about that. Weve held our positions flat through the budget period. We have a lot of projects planned looking ahead into next fiscal year. I will focus on those that effect our budget and our money and they explain that variance year over year and the budget you see in the system related projects and many of you will remember weve gone through two very large Generational Technology upgrades in the last 10 years in the city and in the Controllers Office, eight years ago, we completed or seven years ago now we completed a replacement of the citys 30yearold payroll and benefits mainframe system and two years ago now we completed a replacement of the citys financial procurement system so that was turned on in 1986. They provided 40 million for one of those projects and 60 million for the others and were clear of those large legacy projects origin rational projects at this point. These are significant but much smaller projects that will continue on into the future to kind of tune those systems and make them work better for our employees and those that use them. The first here at the top of the stage has to do with replacing the citys Budget System so this is the smaller system we use to prepare the annual budget for the mayor and the board. It was installed in 2008. Its no longer supported by the vendor and were having challenges with it. The system is not functioning crashing and not doing what we needed to do and it will take us several years to replace it but our proposal for the common year which the mayor has put forward is 1. 9 million to begin that project. 1 million of that from the general fund. We have a 1 million request to begin the project. We expect the total project will total 6 million. And secondly we have another set of system projects that are smaller in nature that tune our exiting systems and one is accepting and d. R. H. S and highering monitorrization and a host of other changes to our payroll benefit and other systems to make them work better for our users. The general Fund Investment for those is 1. 8 million. I will not talk through our Performance Measures in great depth. Theyre reflected here. You see them in the mayors budget book but i would be happy to answer questions you have regarding it. Do you have any questions for our controller. Aside wow, i didnt realize you have that many p. F. E. S. Supervisor yee i want to ask you about the i guess the replacement system. When do you start i thought we started our process already . So, i believe president question you were calling large investments the mayor and the board made four and three years ago to replace the citys financial and procurement systems. Weve completed that project. That system went live at the beginning not of this fiscal year but the fiscal year before and were troubleshooting that system to make it work better for us and our clients, our client departments. The system were talking about here say much smaller sub system that feeds into the Financial System and its used to prepare the citys annual budget. Its a much smaller sub system and used in that purpose and not the any timely and the citys financial procurement systems are used for. For that particular smaller system, are the plans to develop a new system that is independent of the larger system that you just completed and are trying to fix . Or is it going to talk to each other somehow . They absolutely need to talk to each other. The market really doesnt they are different systems brought by the market. There arent systems that do all of this together. So i do envision that we are b