Clerk yes. [agenda item read]. Supervisor fewer thank you very much. Madam clerk would you please call item number one. Clerk yes. [agenda item read]. Supervisor fewer thank you very much and we have mr. Jeremy spitz from the department of public works. Good morning chair and supervisors. I am jeremy spitz from the department of public works. This is an emergency to repair the hvac at 1235 mission street. It is owned by the San FranciscoUnified School District and leased by the distribution agency. There are three hvac units on the top of the building. Two of them were unoperational. Then, on october 3 the final unit failed and temperatures in the building reached over 90. H. S. A. Is currently using portable units so it is comfortable. I am joined today by scarby several members of the staff, and we are happy to answer your questions. Supervisor fewer thank you. Supervisor stefani . Supervisor stefani just a quick question. Did we understand the extent of the repairs at the time we entered into the lease . Sure. Im going to turn that over to scott wall. Yes. Would you mind repeating that . Supervisor stefani yes. Im wondering if we understood the tenant improvements that were needed at the time we actually entered the lease . So the lease was entered into before my time as director but i would say mantha estimatethat estimate was on the low end for tenant costs. That was about 6 million per the lease, but after further investigation and going through the systems, that does look like it was not enough to complete all the necessary repairs to the building. Supervisor stefani okay. So Going Forward, is there a way that youve identified to prevent that from happening in the future . Yes. Quite frankly, we need to do a much better job at assessing Building SystemsGoing Forward and make sure that those are accounted for in any lease negotiations, especially lease renewal. Supervisor stefani okay. And so will any protocols be put in place to ensure that happens . Absolutely. What i will do as director of h. S. A. Is i would shallwork with my colleagues at the department of public works to make sure they have an opportunity to design on what repairs may be necessary Going Forward. In addition to that weve been actively entering items into the citys srrm system through real estate to flag any future potential issues using the standard useful life of various equipment. Supervisor stefani okay. Thank you. Supervisor fewer im sorry. Your name again . My name is robert walsh. Im the director of operations for human services. Supervisor fewer thank you, mr. Walsh. It seems in the b. L. A. Report that under the terms of the lease of 2014 between h. S. A. And sfusd and actually, i was sitting on the board of education at that time, i vaguely remember this agreement there were tenants improvements of 6 million of which 2. 5 were h. S. A. And 3. 5 were the citys share and the repairs were to be made by 2017. According to mr. Walsh which i believe would be you, the repairs were not made because it went to correcting other issues in the building at that time including elevator repairs along with associated soft costs so what we see here is that at the time of their agreement, there was 6 million being put toward tenant improvements and the hvac system was supposed to have been upgraded by 2017 and so were here at 2019 with no surprise that it failed. And im just wondering if you might respond to that. Certainly. I would say that i wish it were repaired but to be just very honest about it we did know that there were some issues with hvac system, we did not know the extent of it. And the difficult decision was to put the dollars that sfusd had remaining in their 3. 5 million was to the more immediate things. And it was one of those situations where there is no good decision to be made. And while im here now, discussing hvac we may have had issues with the life and safety system, so we im getting long winded here but i just supervisor fewer sure. It was a difficult decision to make most definitely, we tried to do some repairs, but the repairs were not enough to get the system back online. Supervisor fewer so it seems as though the patching up was what you might need, but a complete overhaul was never done. Yeah thats absolutely correct. Chair fewer you mr. Walsh i think itsdrkits you know these buildings are old but my concern is for the people in these buildings. These buildings are old, and it got to the situation where we had to evacuate those people. We got to this point, and it is an emergency situation. So could i hear from the b. L. A. Please . Chair fewer, members of the committee, fred burso from the budget and legislative analysts office. Declaring the emergency allows for the sole source procurement for the project. We did review the 6 million that was initially allowed for for repairs and as you have summarized the hvac system was not repaired as originally anticipated, nor were Electrical Systems or Plumbing Systems all of which the city is responsible for. So we are recommending approval of the resolution but adding to it a requirement that h. S. A. Come back to the board with a report by november 30 on what has been done, detailing the costs of the improvement program, and then what has to be done so thats our recommendation. Chair fewer supervisor mandelman . Supervisor mandelman thank you, chair fewer. My question is for mr. Walsh again. So and not to beat a dead horse, and both vice chair stefani and chair fewer have kind of asked questions along these lines but we have this recommendation from the b. L. A. Which seems like a reasonable thing, and it seems like a reasonable thing to do before entering into any lease. And i know you werent there but is it when h. S. A. Enters into a lease, it would seem to me that it would be a best practice to look at the term of the lease, figure out what is likely to break during that time what money is going to need to get put into fixing those issues or avoiding those issues during that time, and have that kind of like forwardlooking assessment for each lease. Sounded like you dont know that that happened with this lease. I cant say. Supervisor mandelman what is your protocol back in 2014 to do that . Unfortunately im not familiar. Supervisor mandelman and it is the protocol now to do that assessment prior to entering into a lease . Absolutely. This is the case in point right here to avoid situations like this quite frankly, and i would agree with you. Supervisor mandelman i would be curious. Did they do the assessment in 2014 and just miss a lot of stuff and you dont know or did they just think that well we need a building. School district has a building well work it out . Who knows. All right. Its hard to speculate, but its probably the latter . Supervisor mandelman okay. I would be more than happy to sit down with my colleagues at sfusd. Supervisor mandelman maybe a little retrospective analysis of what happened here explaining what the department was doing in 2014 and if it in fact yes actually we looked and we thought there were 3 million of work that needed to be done and we thought there was adequate cushion of the money that was set aside. It would be good for us to have that kind of maybe. And i know youre not asking that question but it would be a good thing to do just so we dont have it happen again. I completely appreciate and fully agree. Chair fewer supervisor mandelman, so would you like to add that information to the report that was requested by the b. L. A. . I would like to also request that we get an itemized accounting of what happened to the 6 million because it included sidewalk repairs so tell us what you spent the 6 million that was supposed to part of it be spent on the hvac system. So id like to add to the recommendation of the b. L. A. I think there are two more things were requesting. Supervisor mandelman is requesting that you follow up on the 2014 man supervisor mandelman a retrospective analysis of what was done and whether in hindsight, it was adequate. May i say one thing . Again, i agree with everything that the board and the b. L. A. Is putting forward. I simply may need a little more time than the end of november to do a thorough analysis and dig in what happened. I also need to give time to my colleagues at b. B. R. To look at the systems and do a thorough analysis. I dont want to do this fast and scratch the surface because i do think this is a learning moment and i do understand the goal here. Chair fewer okay. So since we actually the board was a recess in december. Would the first of the year give you enough time to gather this information and bring it back to the board. Certainly. And i would make it happen if you would insist on the end of november but i would request time to do it properly. Chair fewer i would amend this to the first meeting back in january. Is there any Public Comment . Seeing none Public Comment is now closed. [gavel]. Chair fewer i would like to make a motion to accept the recommendations of the b. L. A. As amended by the budget here. And we can take that without objection. Thank you very much. [gavel]. Chair fewer and then id like to move that to the full board with a positive recommendation and we can do that without objection. [gavel]. Chair fewer madam clerk, would you read the next item. [agenda item read]. Chair fewer thank you very much and we have catherine petrocioni here. Good morning supervisors. Im here to propose that the board except a resolution to accept a resolution to accept a grant and match from fema. This grant will support the development of an alternative Operations Center for the port at pier 50. The ports primary d. O. C. Is located at port 51, which weve learned is vulnerable in the case of a major earthquake. The court intends to use this funding to install fiber as well as purchase emergency radios and audio visual equipment. I do want to note that while the resolution states that the grant is retroactive the port has not yet expended any of these funds, and im happy to answer any questions. Chair fewer thank you very much. Lets open this up for Public Comment. Any member of the public like to comment on this . Seeing none Public Comment is now closed. [gavel]. Chair fewer and can we take this without objection . [gavel]. Chair fewer and madam clerk, would you call the next item. Clerk yes. [agenda item read]. Chair fewer and we have mitch Sutton Department of Emergency Management. Good morning. Im mitch sutton and im here to talk about the Computer Aided Dispatch system. Its a system that we use for dispatching police medical, fire to 911 calls. This is an important system for us, and we as important that and its important that we keep this system under 247 maintenance. You may recall we have a project to replace the c. A. D. System. Its been approved by coit. We have a project team. Were in the process of hiring a consultant but that system were not expecting, to be online until around late 2023, so thats why were here today to extend the Maintenance Agreement with the current vendor for another five years. Now if you have any questions about the c. A. D. Replacement project, the project director is here for that to answer any questions. The document that you have before you is the 2012 agreement which will extend it to october 2024 and it would add 1. 9 million to that agreement for a total not to exceed amount of 1. 5 million. And i believe that sums it up so if you have any questions, id be free, happy to answer. Chair fewer thank you. Can which hear from the b. L. A. . Item three and fred russo from the budget and legislative analysts office. This is coming to the board because its going to extend the contract over ten years, and the details on it are on page nine of our report. Because the original contract 5. 2 5. 2 5. 2 million, included acquisitions and other costs, weve provided a contract that showed what the other costs were. Now thisll be 1. 9 million. We do recommend approve of the resolution. Chair fewer thank you very much. Lets open this up for Public Comment. Any members of the public like to comment on item three . Seeing none Public Comment is now closed. [gavel]. Chair fewer colleagues, any comments or questions . I do have a comment. So mr. Sutton, i understand that this is your last time before the board because you are soon to be retired, is that correct . That is correct. Im not going to dispute that. Chair fewer after three decades of Public Service, is that correct . That is correct. Chair fewer and how long were you in the department of Emergency Management . 20 years. Chair fewer 20 years. So i think wed like to take this opportunity on behalf of the board of supervisors to say thank you for your Public Service, and we wish you much luck and good health in your retirement. My husband retired after 35 years of Public Service as a Police Officer in 2012 and upon his retirement his last paperwork was in i remember i kissed my husband and i said, i felt like im kissing a free man. I hope that is with you, too. With that, i thank you for your service. With that id like to make a motion to move this to the full board with a positive recommendation. We can take that without objection. [gavel]. Chair fewer madam clerk, would you read the next item. [agenda item read]. Chair fewer thank you very much, and we have with us today, marian carroll, the director of the department of Emergency Management. Good morning, supervisors. Chair fewer good morning. So thank you for hearing this today. I am the director of the department of Emergency Management and just want to take a few minutes to explain the purpose of the grant. San francisco is the regional preparedness grant fiscal agent for the 12 bay counties that encompass the bay area ewasi program. One area is the urban Area SecurityGrant Initiative which we anticipate to be approximately 27. 5 million. The state Homeland Security grant program, the Emergency Management performance grant program, the local Government Oil spill contingency plan grant, and a 2019 Hazard Mitigation grant. So the resolution fulfills our responsibility as the fiscal agent to apply for these grants with a governing body resolution to approve San Francisco as the fiscal agent on behalf of the region. And normally we have not received the grant yet. We anticipate funding levels similar to 2018 but we wont know until that grant comes through. And the grant moneys from the main grant, the ewasi grant, go to fund our Management Team which is around 3 million, our core cities allocation of which San Francisco is one of them. We get 1 million of those 3 million, and then, theres 10 million for regional projects. These grants San Francisco receives or received last year about 3. 6 million. The majority of the ewasi grant is used to staff our programs. There are 39 Emergency Management and Public Safety positions that are funded. The remaining funds go toward Public Safety equipment or Technology Upgrades and we anticipate that the 2019 grants will be spent similar ly. Chair fewer thank you very much. There is no b. L. A. Report on this. Any comments or questions from my colleagues . Seeing none lets open this up for Public Comment. Any members of the public like to comment on item number four . Seeing seeing none Public Comment is now closed. [gavel]. Chair fewer miss sutton i know theres a lot of question around urban shield. I know thats not part of this grant and is sort of the funk at this point, correct . Yeah. Urban shield is a program that was administered under alameda county. Alameda county decided earlier this year that they would no longer administer the program, so essentially, urban shield no longer exists. We in this past year had to reallocate Training Exercise funds to the counties and were currently going through an r. F. P. Process for all of the training and exercise programs. Chair fewer okay. So that is good news. Id like to make this to a motion to move this to the full board with a positive recommendation. Thank you. [gavel]. Chair fewer madam clerk, can you please read the next item. Clerk yes. [agenda item read]. Chair fewer thank you very much and we have monica chinchilla, who is the legislative aide for supervisor fewers office. Yes. The matter before you is allowing the director of real estate to waive base rent for the nonprofit tenants clinic by the bay and arts ban for up to six months. We are bringing this matter before you because we know that Construction Costs are high and we want to allow these nonprove tenants the ability to nonprofit tenants to complete their application as soon as possibility. Also here with me is the director of real estate enrique pena who can answer any questions. Chair fewer very good. Lets open this up to Public Comment. Any comment from the public on this . Seeing none, Public Comment is now closed. Any comments or questions from my colleagues . And we can move this to the full board with a positive recommendation. [gavel]. Chair fewer madam clerk, would you please the next item, please. [agenda item read]. Supervisor fewer colleagues id like to make a motion to continue this one week. Before i do id like to open this up for Pub