Announcements today . Clerk yes. [agenda item read]. Chair fewer thank you very much. Madam clerk, can you please call item number one. [agenda item read]. Chair fewer supervisor mandelman . Supervisor mandelman thank you, chair fewer. We considered this item last week. If youll recall, i offered amendments which needed to sit for a week, so i would ask today that we forward this to the full board with a positive recommendation. Chair fewer thank you, supervisor. There is no b. L. A. Report on this, and so lets open this up for Public Comment. Any members of the public want to comment on item one . Seeing none, Public Comment is now closed. [gavel]. Chair fewer id like to make a motion to move this to the full board with a positive recommendation. I can do that without objection. Thank you very much. [gavel]. Chair fewer madam clerk, please call item number two. [agenda item read]. Chair fewer thank you very much. And i believe today, we have Michelle Geddes project manager in the San Francisco department of Emergency Management. Thank you. You did my introduction. Good morning, supervisors. Michelle geddes for this big city project. Im here to request an amendment to the 2016 Purchase Agreement with Motorola Solutions. This project is a collaboration between the department of Emergency Management and the department of technology and the 26 city departments and outside agencies that currently use the emergency radio system for daytoday operations as well as emergency response. So the implementation of the project began in october 2016 when the board first approved this this agreement to replace the current radio system, the infrastructure, as well as all the radios that operate on the system, and the project has made significant progress, and were in the last stages of the progress, planning for testing and cutover of almost 10,000 radios that operate on the system. And in addition to this contract, the board also approved a longterm Maintenance Agreement with Motorola Solutions to keep the Radio Infrastructure maintained until 2035, so we will have a 15year useful life on the radio system. So d. L. M. Is requesting an extension of the contract, and so we are requesting an extension to 2029 and allow for an extension of 3 million. And this will allow for the purchase of portable equipment. This is for the portable radios used by fire and police daily as well as other public agencies throughout the city. So the amendment will replace 7800 portable radios which is about 19 million worth of radios and accessories, and it spreads the payments out equally over nine years so we dont have to do one big replacement in seven to ten years from now, which is the estimated useful life of a portable radio. Most of the Public Safety departments received their radios in 2017, and so by 2025, were going to need to start replacing those. So this amendment will allow for that to happen. Im open to answer any other questions that you may have on the project and the amendment. Chair fewer thank you very much. Could we hear from the b. L. A. , please. Good morning, chair fewer and the committee. Severin campbell from the b. L. A. Office. The 33 million increase, its sort of summaryized in our table. It exceeds the spending plan by about 28. 4 million which is summarized on page four of our report. Its our understanding the reason why the department is asking for it is to be allowed to access the special prizing under the contract. Because the amount of the increase actually exceeds the spending plan, other than that, we do recommend approval. Chair fewer thank you very much. Lets open this up for Public Comment. Any members of the public wish to comment on item 2 . Seeing none, Public Comment is now closed. [gavel]. Chair fewer colleagues, any comments or questions . I do have a question. This contract is going to be extended into 2019, so these radios are somewhat heavy. I know my husband was a police officer, so ive seen these radios, and we have heard complaints from officers that t the gun belt that theyre wearing that sometimes has a radio attached to it. I would imagine by 2029 that there would be some modernization of that equipment. Does this plan include for modernization of these radios . Absolutely. So this contract allows for the purchase of the existing radios that were getting that the officers have today as well as any additional or any new radio that is released by motorola that operates on the system, and we built in a formula to get that same type of discount on that next generation radio. Chair fewer okay. Thats great. So are there plans to modernize the radio . There are some new versions of radios that are introduced by the vendor. I would say that we would want to wait until those are in the industry a little bit more before we go full bore and take a look at those radios, but the ability to purchase them is in this contract, so would this help if we were to purchase more modern radios, or is that included in the contract . We may have to. We dont necessarily have the cost of those radios. Actually, the cost may go down from the vendor, but we right now, weve negotiated a 63 discount and with a next any apx series of radios, we would get that discount, and then, on the next generation radios, we already have a skound formula in the contract baked in. Like, for example, right now planning with the police department, were planning to replace 2,000 portable raid yees. Thats not the entire fleet of portable radios that they have. So we may need to work in additional spending capacity, but we will bring it to the board to evaluate. Chair fewer okay. Thank you very much. So id like to request to approve the amendment to allow this. If i can take that without objection . Enthu thank you very much, colleagues. Go [gavel]. Chair fewer and id like to take that without objection. Without objection. [gavel]. Chair fewer madam clerk, could you please call item number three. [agenda item read]. Chair fewer and so is this fanny lappitan, a Program Analyst from the Human Services agency. Yes. My name is fanny lapitan, a Program Analyst from the Human Services agency. We are requesting a provision for the Community Living plan program to include a pilot for the administration of the Public Housing im sorry, Public Guardian housing fund. Just a little bit of background about c. L. F. In 2006, the San Francisco administrative code created the Community Living fund or c. L. F. To support ageing in place and Community Placement alternatives for individuals that may otherwise require care within an institution. C. L. F. Aims to avoid unnecessary institutionalization and allow adults to live in the community for as long as possible. C. L. F. Provides services by providing a twopronged approach of coordinated Case Management and goods and services. Currently, the department of ageing governs the c. L. F. Program. The c. L. F. Serves San Francisco residents 18 years and older with incomes up to 300 of the federal poverty level. Participants referred to c. L. F. Are those that were currently placed in institutional care who are willing and able to be discharged in the Community Living as well as those already in the community but are at risk of being institutionalized. The amendment we are requesting is specifically for the provision of housing subsidies and move related costs. Under the department of ageing and adult services, the Public Guardian or p. G. Serves as the guardian for wards of the state. Some of these individuals are marginally housed for prolonged periods of time while waiting for an appropriate housing option. P. G. S have been affected by the housing crisis, and its evident by the availability and cost of housing. The p. G. Housing fund will be used to place the conserv the p. G. Team will prioritize access to the fund based on the clients needs and appropriateness, and the Subsidy Amount will be set on a casebycase basis, depending on the clients financial and functional need. We agree with the b. L. A. Report that was prepared, and im happy to answer any question that you may have. Joining me today are some key staff from Human ServicesAgency Contracts team. We also have miss carrie wong, and we have mr. Matthew mollay from the institute on ageing. Chair fewer thank you. Any comments, questions from my colleagues . Supervisor mandelman . Supervisor mandelman thank you, chair fewer. So this is a pilot. Its only ten people, but can you talk a little bit about the need. Like, where are these people now and what does this 2500 a month subsidy let you do with them . Yes, thank you. Thats a very good question, supervisor mandelman. So at this time, the people that we have identified are currently either in their own homes or in an s. R. O. Some are already placed in approximate in a home, and if they dont use it, we are in danger of losing it. Supervisor mandelman okay. So i guess im actually still a little bit unclear, then, on what this lets you do that youre not currently doing. Yeah. So let me just explain a little bit. The pilot will help prevent institutionalization and possibly homelessness as it identifies the conserveatees that they would need for their case. The city would be increasing the access to assisted living beds by help them afford the increasing costs. Supervisor mandelman i guess that. Im just wondering, like, there are people who are in crappy s. R. O. Situations, and because of this, theyll be able to move into a better housing situation . Yes. They just need that additional subsidy to be able to afford to get into the a. L. S. . Supervisor mandelman yeah. And how are you going to monitor the pilot . Youve got ten people that are not in ideal situations . So the p. G. Office will continue to assess and look at their current caseload to see who is in need of this resource on a continuing basis. Because again, this is a pilot that we currently dont have, i guess a Solid Figures to determine how much this resource will be needed, but we have identified those ten conserveatees who need this. Supervisor mandelman were having a hearing on this tomorrow or the day afternoon, but one of the things that we know is that conservetorships and the total number of them in the city have gone down, and we think thats because we dont have an adequate number of placements, and im thinking if you might be able to increase that. We know that the p. G. , Public Guardian conserveatees, they will be assisted in affording the current available beds out there. Supervisor mandelman these are not public appointees . No, theyre Public Guardians. Supervisor mandelman okay. Chair fewer thank you. Could we hear from the b. L. A. , please. The proposed resolution increases the existing Grant Agreement with the institute on ageing by 770,000 over two years to provide subsidies for this part of the Pilot Program for ten individuals. And we subsidize the budget on pages 9 and 11 of our report. We recommend approval of the report. Chair fewer thank you. Anyone wish to make Public Comment on this item . Seeing none, Public Comment is now closed. [gavel]. Chair fewer can i take this without objection . Thank you very much. [gavel]. Chair fewer madam clerk, can you please call item number four. [agenda item read]. Chair fewer thank you very much, and i believe we have matt hansen. We do. Chair fewer director of Risk Management, city administrator office. Thank you. We bring before you a request to increase an existing approved contract board approved contract with Alliance Insurance services that provides brokerage for procurement of property insurance for city agencies. And this request is to bring us through the next three fiscal years of procurement for the properties that do purchase coverage. Chair fewer any comments or questions from my colleagues . Could we hear from the b. L. A. , please. The proposed resolution increases the existing agreement that Risk Management has with aliant Insurance Brokerage services for a total agreement of 74 million. My understanding is there is an amended resolution thats submitted by the board with a revised date, is that correct . We did not submit an actual resolution for that revised end date because in the previous resolution, we were authorized to have three twoyear extensions. So any way, what the legislation says before you is the end date, it will be 2022 for the extension of the agreement. We summarize the increase amount on page 13 of our report. This provides funding for Insurance Services through fiscal year 20222023, and we recommend approval. Chair fewer thank you very much. Lets open this up for Public Comment. Any members of the public like to comment on item number four . Seeing none, Public Comment is now closed. [gavel]. Chair fewer any comments or questions, colleagues . I just want one clarification. And so this is so cover all public structures in San Francisco . It is not. It is to cover specific public structures that are covered because they are income such as our enterprise facilities or those that are required under covenants of financing. Chair fewer and so there is a separate contract to cover insurance on all the rest of our public properties, is that correct . Majority of properties that are not covered under this carr are under the city selfassurance program. Chair fewer okay. No comments or questions . Lets make a motion to move this to the full board with a positive recommendation, and thank you, mr. Hansen, for your presentation today. [gavel]. Chair fewer madam clerk, can you call item number five. [agenda item read]. Chair fewer thank you very much. And this is Daniel Sanchez . Yes. Were here before you to ask you for your approval to increase the nottoexceed amount for our m. O. U. For refuse Collection Services that you collect for all city departments. Really quickly, i just want to talk about the background of this contract, talk about the proposed increase and why we need it, and finally talk about the next steps. So some background. This contract or this relationship with recology contractual relationship dates back to 2007, when the board of supervisors first approved the first of these m. O. U. S with recology for the same service. This includes the collection and sorting of all refuse on a regular basis collected from all institutions, office facilities, and parks. Recology is the only entity with the required city permits and licenses, the infrastructure, the equipment, and the expertise to collect and process refuse in the city, so therefore, this contract and the two before it have all been sole source contract, and that dates back to a 1932 ordinance that gave the license to the contractor. This current contract that were asking you to allow us to recommend started on december 4, 2014, and it had a nottoexceed value of 40 million. Were not asking that we increase that nottoexceed amount by 8 million, so were asking from 40 million to 48 million, and this is necessary so we can make this last us until the end of the year, to january 1, 2020. We are replacing this contract with a new one and we expect the new contract to come into effect the beginning of the new fiscal year july 1, 2020. So we expect this to get us through until the new contract goes live. This amount that we came up with, its based on the new average expenses of all city departments since the new rates went into effect on july 1, 2013. We used the Monthly Average since that increase to come up with our estimate for how much well need Going Forward, so we multiply that times nine, so we came with a 7. 9 amount, so were asking for the 8 million. So the proposed increase, the 40 million did not account for the rate increase in the agreement. So the contract calls out the Rate Adjustments that will be in the contract, and the table you see here describes that. [inaudible] theres also a cost of living adjustment that is also applied to the contract, and so those are the amounts that you see there. So the reason that we are asking for this 8 million now even though the increases were laid out in the contract is the amounts we estimated back in 2014 did not sufficiently account for these adjustments, and so were actually the the the the expenses that were seeing under the contract are much more than what the the the 2014 estimate was and should have been. And so were were really, were spending what was estimated in the contract but not what was accounted for in our contract estimate, the 40 million. Another reason for why were asking for additional funding is that under this contract, departments have overencumbered purchase orders, so theyve got p. O. S for a large amount, and they fail to return the remaining amount in those p. O. S back to the contract. Under the existing system that we have, when a purchase order is completed and theres remaining amounts in there and its not closed out and zeroed out, that amount is no longer available for anyone to use, so that amount totalled 1. 2 million, so we have that 1. 2 mil