Were able to alert the booking deputies in realtime as theyre across the counter from the offender being booked in. That this person is suspected of being on probation, which was exactly pointing to the clear joint strategy. Okay. So with that system, are we able to tell whether or not certain sent departments are withholding information or whether or not inputting it complete information. How do we monitor whats coming to the Justice System . Right. To a degree justice is able to identify parts of that. Thats being addressed right now actively within the advisory committees. I think to a larger solution of that, the county needs to get to a point of a common data and to what joe siegel had pointed out, via the roadmap, a larger object model for the criminal Justice System within San Francisco. Okay. And then in terms of goals of Justice System, im looking at all of the different partners and everybody plays a different role in the criminal Justice System, from our Police Department, the courts, our District Attorneys Office. What are the monday goals that and are there any that the departments agree upon, when getting together . Like obviously to keep the public safe should be a priority, to reduce recidivism to keep guns out of the hands of domestic abusers. I mean, do we have a set of goals that we are looking at to determine what information should be input into the system . Im just i feel like theres a lot of back and forth between the criminal justice partners. And i dont know that everyone is on the same page. Right. And that worries me. Because 23 were not if were just putting in information to a system, without guided principles, objectives and goals, what are we doing. So i dont know if theres probably a report that i havent read somewhere. But are there a stated list of goals that we can all agree on in terms of why were connecting all of the information, whats the output here . Right. I think for the goals of the criminal Justice System in large, or as far as the city and county is concerned, id have to refer to the individual departments. As far as datasharing goals, i think i can speak more to that. And the number one datasharing goal that we have right now is to safely decommission the cable three legacy main frame system for the county, in conjunction with our courts partner going live with ctrack. We desperately want to avoid what i desperately want to avoid within the county is having the courts facing the necessity to go live with the ctrack system, that effectively decouples the courts from the city and countys current data repositories now, which unfortunately have happened in other counties. So city and county of San Francisco enjoys a fantastic partnership, unlike other counties, with their courts partner. And i definitely want to lose that. I certainly want to put the data in jeopardy with losing that. Staphylococcus supervisor stefani if theres a goals page in the report, that even created justice in the first place, i would love to see something that actually describes why were doing this in the first place. Thanks. Supervisor yee yeah. Thats really a good question, supervisor stefani. I was probably focused on the minutia of getting a more robust system. And its true. This is where maybe the executive committee could start tackling this very question, if we havent done that already. I think whats so important, and its kind of like deep in the weeds, but its fundamental, is the datasharing builds so much efficiency in their business processes. Thats always the first thing that our departments want to do is become more efficient. It saves their manpower, allows them to increase their capacity, et cetera, et cetera. So when joe showed you this little diagram here, where we talk about the ability to do datadriven decisions and that collaboration allows us to build the process efficiencies and reduce data entry, so not everybody is putting in the same data over and over again. Thats always been number one. So thats really the very first goal. And now what youre seeing, and what i think youre questioning, is where do we go from here. So, of course, its these datadriven decisions and youre looking for, well, what are those policy goals. Thats really what the advisory committees will do together as a team. And that executive council will start to say what do we want to accomplish next, now that we have this in place. Its a fine balance. I think i have heard a lot of criminal justice advocates talk about it. I think our executive board, and i know what i love about our c. I. O. Linda, she sees a void and wants to fix it. I think the void is we need, what we had justice started in 1999 with with a case, it was started under the mayors criminal justice council. That department doesnt exist today. We need a champion to deal with the policy. We need like the reason i transferred it to the department of technology, because we have Technology Problems and solutions and data sharing that we need to focus on. The policy aspect of it is what were trying to avoid there. Thats what we need to focus a bit on. Supervisor yee and i think, supervisor stefani, why i keep on bringing this issue of governance up is about basically the yeses youre asking. What are the policies and, you know, its something that we should not avoid, otherwise this what are we sharing it for. So appreciate your line of questioning. Supervisor walton. Supervisor walton thank you, president ie. President yee. Just a question. Is the department of Police Accountability a part of clerk you will need to come up here. Dont be shy. Called it exactly, supervisor. I think thats what im known for, is my shyness. [laughter] were just having conversations just this morning, just because everyone was here. I have worked with the justice and the Mayors Office previously and with the d. A. s office in the past. But we have not been incorporated into the new reiteration of the justice yet. But we just started having those preliminary conversations this morning, when i was just talking to linda in the audience. I will say that before we were even able to have this conversation, as many of you may be aware, d. P. A. , when i came over in 2017, was still on the norvel system, which predated lotus notes. [laughter] and we were the only department in the system that was still operating on norvel. We didnt have computers. We didnt have the technology. So now we are all uptodate with our windows systems. Were all uptodate with the computers. We just got our new c. M. S. System a few months ago, coordinating through bridge and now were relaunching the website. I think part of the reason that we had not been at the table and participating in the past, was because we werent able to accommodate whatever information could have come out or could have been shared with justice. And were just now bringing ourselves up to that space. So this is a really exciting time for us technologywise, specifically as we are launching our broader transparency and more of the reports, which were going to talk about later on today. And well be able to share much more of that information, especially as it dovetails into some of the audit functions, that are expanding with the department of Police Accountability. So the short answer is not yet. But were looking forward to sharing that information, analyzing that information and redistributing it amongst all of the justice participants. Supervisor walton i hope we see the equity issues that exist with the department of Police Accountability, first of all, having such antiwaited systems suppose to play a role in oversight and Law Enforcement. I mean, disheartening is a euphemism for what i really want to say right now, knowing that im learning this information. But, secondly, this should already have been in place, d. P. A. Should already be a part of the informationsharing system. And we will have further conversations about this. Of course, this is not on you. I hope all of our partners in this room see the inequities that exist, having this information right now and how we should move forward, accelerate it, Movement Forward in terms of d. P. A. Being a part of informationsharing. This right now is unacceptable. And later on ill have more numbers to share with you about how that role has been expanding, specifically as it ties and correlates directly to the public for people coming in to address and receive information from the agency. President yee, i dont have the ability to indicate my desire to ask questions. I have a few of my own. Supervisor yee yes. I want to thank you for calling for this hearing. Also for your diligent and persistent followup on this over many, many years. And i think one of the things the city administrator sort of hinted at this. This is a very the presentation was quite technical and quite in the weeds about sort of the progress thats being made at the level of coordination across departments and data and things that are happening. But what is a little bit missing and why i think it is so important to have president yee involved over these years, the policy direction about what to do with data as it gets coordinated. And supervisor stefani suggested some possible policy direction of where it could take us. And i think probably each of us on the board of supervisors has some ideas about what we would like to use data used to do. And i was not around here in 1999. So i dont know what it was like to have a Mayors Office of criminal justice. I dont know if that is the right way to have executive leadership around this issue. But i have also heard from some of the advocates around things like, you know, jail closure and other things. That having some kind of office like that, that is trying to drive change from in areas related to criminal justice, could be really helpful. And this could be a super powerful tool. But that its hard to use this tool if theres not clear policy direction and so in the meantime, president yee has kept the fire burning. But i do think it would be it may be worth executive thinking some about whether they want to take a more active role in figuring out how to use this tool, that you all are continuing to work on. So thank you for doing that work. I have some, you know, kind of questions, one is a clarification based on the District Attorneys Office brief remarks. What is the twoyear project happening in the District Attorneys Office . Good morning again. Josie with the safety and justice project. Which is a twoyear grant and apologies for speaking in shorthand, from the mcarthur foundation. Got it. That focuses on safely reducing the jail population. Thats the thing were that solves all of our problems. Yeah. Exactly. Have all of the partners convening on a monthly basis regularly. Got it. We are due for an update at the board of supervisors. We talked about that probably eight months ago. And we meant to do an update on that probably two months ago and still havent done it. Count on us asking for us, several of us asking for one early next year. Any time. Okay. Fantastic. Thank you. Then im also curious about something that mr. Siegel i think touched on. Master person management. That was intriguing to me. You sort of talked about it, sounds like high users of multiple systems. But what is master person management . Yes. So the concept of master person management is it actually starts in the sales role. Sometimes where you have say customer records in multiple systems. You may have a customer thats purchasing a particular product, maybe a Different Service and other products. How do you bring together all of that information about that person, so that you can be more responsive to them. Thats how that technology originated. For criminal justice what thats about, is bringing together records in the District Attorneys Office, the records that might be in the courts. The records that might be in the Police Department, perhaps even external like the department of motor vehicles. And then even extending that beyond criminal justice to things Like Health Care records, social services and bringing that all together, so that you can have a unified picture of a particular person. And the challenge of that is theres usually different identifiers in each of those systems. Its not as easy as it might sound to do that. Theres technology that helps aggregate that information together. And the proposal is to do that for criminal justice. What extent are we doing that now . Or is that something were trying to build . Were not. Were trying to build the capability to . Yeah. Its really extending. For an example, you may be familiar with the rap sheet, which is the document thats used for presentation into court of a persons criminal record. Thats an example of doing that kind of aggregation. How far away from being able to do some of that are we . Well, again fiveyear plan . The plan calls for actually acquiring some technology that helps do that in a more advanced way. And then using that sorry, getting too geeky here, its a service thats available for each of the departments. So that they can understand if they have a record about joe siegel, how can they relate that to joseph seeing siegel. Are there places when you mention Public Health information, my year and a half of experience here is that information typically can flow to health, but not from health. Thats generally how other systems use this. Generally the case. It would be super great if when someone is booked, that information went to the Public Health department and somebody from the Public Health department says, oh, wow, okay, this person is in jail and we need to send a caseworker out there. Thats right. Some agencies are able to do youre right. The sharing is difficult because of hipaasome they could send an alert to Pay Attention for from the health department. Who does that . Sorry. Other entities . Yeah. L. A. County is doing a little bit of that currently today. Okay. Theres pockets of it. Always a barrier there. But there was a barrier to the criminal Justice System letting the Public Health system know whats going on . Other than subject to state d. O. J. Requirements and that kind of thing. So certain elements like the master person number with the state of california, called the c. I. I. Number is protected. So you have to be careful how you share that information. But it can be done. Okay. Okay. I think thats my question for you. I think this is for rob. Whats your last name, rob . Castillo. So i understand this again. Because the courts are in the system now correct. Very low level here. So that allows the rest of the system to know things like blank, blank and plank. Right. And if they were to fall out of the system, that would mean these departments would lose access to information about can you just kind of spell that out more. It would mean that the county of San Francisco would have a massive data entry problem to solve. So the courts right now being integrated into the cable 3c. M. S. Main frame world, thats a county system. Provides us the additional charges to a case, dispositions to the charges, sentencing of the case, probation data, sentencing information and so forth. So the other departments are interested in that are the jail, the police. Everyone. Public defender. So if that information were not available from the courts, because they had had to break away from us, because we were lagging and they needed to move forward, with the integration had not happened, every other department would have to chase after that information and enter it themselves . Right. We would have to figure out what is the quickest way or best way to make do with wharf with whatever the court has, so we dont have some of the officer safety issues that do exist out in the world as far as who is eligible for a warrantless search, based on their sentencing and probation conditions, that arose out of the courts priority. Police now know if they encounter somebody on the street who has the condition of probation that allows them to be warrantless. Okay. Thats important. And so so you all are again operating mostly at level, like lets make what weve got now work and consider things that may make sense, not a huge amount of policy direction on other things we want you to do with this data. But from your perspective, thats the highest priority right now is keeping the courts in the system . Well, or working with the courts to like i said were basically on lockstep with the schedules for, you know, one of my team members is fully dedicated to the courts integration, more of my team will be over time, as we get closer to that date. So that we have all of the integration with the courts new system coming into justice, which then preserves that Data Transfer to the other consuming departments. And then i guess the last question. Theres clearly the need, and we all experience it in many different hearings in many different ways for more coordination, both within the criminal Justice System and criminal Justice System to departments like Public Health and others. Theres also i think, and this is a little not really what this hearing is what i think this system is, but the public also is interested in this data. And researchers are interested in the data coming out of these departments. And i guess, you know, another reason to sort of figure out justice and get it done is that that can become the basis. I mean, the information can be released from the departments themselves. But could also but sort of coordinated data would presumably be even more useful for the public and policymakers to look at. And more efficiently done through a central aggregator. Yes. We would be the central aggregator for the raw data. What i was proposing in my answer to president yee was basically to create that deidentified repository, that then would be pushed to data s. F. Theres no point in us replicating the plumbing that is there