Item 4 San Francisco planning presentation on the parklet presentation by john francis senior planner and urban designer. Congratulations to all the legacy businesses who were nominated. Its a great way to start the meeting. Im actually going to thank you for inviting us to give an update on the park let program and im going to hand the mic to my coprogram manager who will walk you through the update. Thank you for the invitation to present the Parklet Program and i comanage the program with my colleague john francis at the Planning Department but presenting with us as well tonight is our colleagues from street use and mapping at public works. We will be sharing an overview of the program and Parklet Program and the history, goals and policy and how the application process works and where theyre located. And then we assembled the role on permitting and enforcement. So before we dive into the Parklet Program, id like to introduce the program that works with people from San Francisco to build temporary or installations to turn underused public spaces into Community Space. Its a collaborative efforts by mta and San Francisco and it acted as a laboratory for communities to quickly and inexpensively test out new ideas in the public realm. The inspirations could take the place of a plaza, parkway or urban prototype. Throughout the years programs with similar goals were piloted in 2017 they were rebranded highlighting all the projects common goals. The projects are now categorized based on their location within the public realm which determines how project permitted for people for places ordinance. This was adopt ed by the board of supervisor in 2016 and codefies the framework for projects. The projects could be located on the sidewalk, the street on the lot or parcel or near the curb which is where park ways are located. So how did the Parklet Program start . In 2009 designers and neighbors got together and decided to take over a parking spot throughout the day they would feed the meter and kept it going and laid out furniture and plant and had a Community Event there. And so throughout some negotiation the city began to work with them to formalize a program to pilot these so in 2011 the first parklets were piloted throughout the city and we started a request for proposa proposalsbased process and have five rsps through 2015 and in 2018 we opened up the application to beyear round. To be year round. So why parklets . We believe its more than just a parking space taken over by furniture and planning and its to reimagine the needs of city streets and balance of those travelling and because parklets are relatively low cost and easily implementable approach to achieving better balance for all uses of the street, we encouraged nonmotorized transportation and foster neighborhood interaction. In many cases neighbors have participated in the design and financing and construction and even stewardship of the parklets and also support businesses by enhancing the pedestrian environment which can help make the street feel more safe and comfortable for people shopping, runni runni runni runni running errands. And they aim to be a Community Asset and amenity and we can achieve this by keeping parklets public. From the origins, the program established parklets are public spaces since theyre located on public property and should benefit those who provide community amenity. We encourage the activity like adding landscape for children and active uses than just tables and chairs and other cities and jurisdictions have different models. For example, they allow Table Service as well but in San Francisco as a matter of policy, parklets should be publicly accessible as stated here in the public works code and the administrative code because of the places where people ordinance People Places are intended to be publicly accessible public spaces and so who is doing what in terms of the team working for parklets. The three main agencies working for the Parklet Program are planning, which we oversee program branding and Administration Like website graphics and outreach and the initial point of contact for parklet applicants and ensure the goals of the program are met and they follow the standards. Sfmta reviews for traffic, transit, pedestrian, bicycle or situation issues and provide changes when needed and ensure parklets achieve overall goals and objectives including mission zero goals. Also, public works the division of bureau of street use and mapping ensure parklets are well constructed, safe and accessible and process permits and manage inspection and enforcement and up to all agencies to review the design of the proposals and to coordinate on Program Policy as well. How it goes from an idea to a parklet on the street, we require the parklet applicant submit a parklet proposal pack and and not only does that package and not only does it include narration and photographs and Maintenance Plan and funding strategy but to ensure theres community buyin we request a robust Neighborhood Outreach effort. They have to get consent from the adjacent properties and have to do a robust Neighborhood Outreach to neighborhoods, associations and Supervisors Office and once they submit the package, our selection criteria depends on the quality of the proposal and if the site is feasible. If theyre accepted into the program and meet the criteria they can move on to public noticing and that is posted for 10 days which is when members of the community have a chance to express any concerns and they can object and if that happens a public hearing is triggered. If theres no objections, they can move on to the Design Development and permitting phase. So they submit design drawings and standards as well as regulations and if they comply theyre issued a permit and once its issued the sponsor has up to three months to begin public construction and the site is inspected prior and as for construction and the sponsor must comply with all responsibilities and renewing the permit every year. Who can apply for the parklet . The parklet application is open to all types of businesses, organizations or residents too as long as they submit a complete proposal package and the site is feasible. After theres responsibilities including upkeep and maintenance and regular cleaning and graffiti abatement and renew annually. They cannot provide alcohol or there cannot be smoke org branding of the business on the parklet and no Table Services. The parklets currently installed are mostly sponsored by restaurants or ca cafes but theres diversity like schools, Art Galleries and we have one residential parklet as well. On this map is where parklets are currently located by supervisor districts and have a high concentration on the eastern side of the city with d9 having the most parklet. If we go into more detail and break down by neighborhood you can see in the mission its the most dense area and most are allocated in the valencia commercial corridor and my colleagues will discuss permitting and enforcement and were available for questions. Im the commercial permit manager and joined with my colleague. Were the team that assists with processing the permits. So the permitting process is more on the back end of the overall parklet process and were responsible for administering the fees for the parklets which totals about 3,000 for review of the designs submitted to us, reviewing the application submitted to us and then about half of that fee will go to mta. More likely than not, thats to assist with the removal of parking meters if a parklet is des displacing the meters. We make sure we have an updated certificate of insurance and application and fees within. The 3,000 fee will also provide inspections. Following the installation well send an inspector to make sure its code compliant and installed properly. In the event a business changes hands they can transfer the parklet. Its a relatively simple procedure that doesnt warrant a public hearing because the parklet and orientation isnt changing and get a host agreement form which more or less the sponsor is saying theyll abide for the Good Neighbor policies spelled out in the code and certificate of insurance for general reliability and the park let application and fee so that we know who the responsible party therein. Thats the permitting process. Now the parklets in place and now the communitys enjoying and there could be inspection or enforcement issues. This slide shows the bar graph on the right side. Within the bar graph youll notice a magenta pardon me. Its inverted on this. On the bottom theres a green box that says parklet signage missing. These complaints come to us from 311 but theyre not all related to parklet. Many are parking or dumping related not at the parklet. So what i would say is focus on the bottom of the chart and thats representative of the type of complaint and volume of complaints we receive related to parklets. Typically they come in through 311 and can be routed properly and theres a unique identifier in the event they need to followup to see what happened. Well send out a district inspector to examine the parklet. If theres a safety issue is different than if theyre missing a no smoking sign but we someone out to take a look. In the event a staffer identifies an issue with a code or something we issue a correction notice. Thats not necessarily punitive in nature. Theres not a penalty associated. Its reaching out and communicating what the issue is and what you need to do to address it and the time frame in which we believe the issue may be addressed. The permit holder can comply for ask for an extending depending ob if they need materials to get something or waiting for a partly or piece to come in wed wait on that. We take it on a case by case basis. Each complaint is unique. We respond accordingly. In the event the correct notice goes unheeded it goes to a notice of violation and that is dependent on the nature of the violation and our engagement with the permit holder therein. If that were to escalate beyond notice of violation the last is ref occasion of the permit. Revocation of the permit. They would have to hold an excavation permit to remove the pa parklet from the rightofway and restored porp properly and if someone says we dont want to be a parklet host anymore we wont bind them and if theres impaction to the presence of the parklet to revoke the permit to remove it therein theres public emergency and groups all the time if theres a water main or a utility approximate to the parklet they may revoke the permit to do that and failure to maintain the parklet which is general trash blight, what have you. Thats the general overview of how we respond to complaint and what the path of escalation is but id be happy to answer question if you have them and thats the conclusion of our program but ill defer to ms. Dialva. Commissioner dooley. I have two questions. First, how do you decide on a location that would be appropriate . I know we have one in north beach across the street from our large neighborhood park. So i always wondered how did that happen . Thank you for your question. Weve seen this. I think what we were trying to express here the criteria for selection looks more at the land use adjacent to the parklet and making sure that theyre supporting this youth and a parklet is not meant to replace any other Community Amenities like a park and any recreation facilities but more of a way to complement them especially in denser areas like north beach for example and theres definitely case wheres there could be a restaurant across from the park but its more isolated. Theres not enough food traffic to support those activities or the parklet activities. We would recommend its not an appropriate location but definitely when theres heavy foot traffic in a corridor and wouldnt take way amenities thats when we support it. About the public outreach, i think we only have one parklet in north beach. Im with the merchants association, im with the neighborhood association. We were never contacted. There was no outreach to us so im curious about that. It just came and we were like, oh. This parklet has been around since before i started in this program. And like i said, we do have a 10day period notice and we do require heavy Community Outreach especially to Merchant Associations and businesses and community. Sometimes as it goes with ann any project in the city it wont reach all people but we do provide that and then anytime when the permit is issued, there is a period to object that mirt and have a permit and hearing. But if that didnt happen people wouldnt know about it. If somebody wanted to sponsor one they city put it up and now its a better process. We have a few in north beach and we have an application for another and were going a long ways in having them outreach even with the Chinese Chamber of commerce so theyre aware of the chinese new years day parade. We want to cover everyone affected. It may be nice to send a notification to the neighborhood and merchant grup group so theyre in the loop and can interact or not. The Planning Department has processes for other types of permits. Unfortunately we dont have them for parklets but were making a note how to improve this so its not just the people passing a notice or people and businesses. Were making note how to improve that process. Thank you. Commissioner commissioner laguana. I have a bunch of questions. Whats the typical life span of one of these parklets . Do people pop in for a year and get out or i know the program hasnt been in there that long. Is there when it ceases to exit. Exist. What could a neighborhood expect when one goes in . Theyre as diverse as the city and the citys diverse and it depends on the materiality of the materials because theyre required to maintain them i think the oldest one is eight years old. Some are still out there, four barrel, some have been there since they were pilots and its more of how the Community Takes care of them and supports or not. Weve seen some that within a couple years either the location was not that great or the community complained or there was some other project they had to remove but i think it depends on the conditions of each parklet. Weve seen everything from a couple of years to eight or nine years. And whats the typical budget range for construction . I assume its the host that comes up with that not the city. For a host that wants to put in a parklet, from the small end to the large end what ranged do you see them spending on construction . Our estimate is for about one spot can be 25,000 to 30,000 with construction and assigned costs depending on which materials they use and it varies a lot. We encourage parklets are not just a platform on the street but different use for when the business is not in operation. They can vary. I would say theres a range and we are seen parklets that are crowdfounded or the supervisor jumps in to support the parklet way small portion or the office of economic and Workforce Development they have grants that can help out. Theres difference sources to access. Thats interesting. Talk to me about the residential parklet. How did that come to be and is that something we can potentially get more of . Yes. Its residential but it is on valencia street. The person and i wasnt here when that one was installed but i know that person was active in the community always trying to pla placemake out side of their door step and would build a bicycle with speakers and parade the streets and the community was drawn to him and to this place. A group got together and decided to do this. I think its between 22nd and valencia and its really i would say its obviously one is for the home owner for the tenant to maintain it but something to give back to the community. Exactly. He was willing to give up his driveway. Clearly the distribution of parks is very Mission Centric with a handful of other neighborhoods. Im curious because i saw my district has one and mission 11 has zero. You mentioned foot traffic as a criteria. In the vector of variables that are intersecting here you have foot traffic and construction costs, we have whether it would actually be beneficial enough to clearly most of these are sponsored by restaurants or cafes. But i do think it would be nice in district 7, 11 and 10 as well to see more engagement with this program. Have you guys had any thoughts about how that could be maybe nudged along . Is there something policy wise or recommend to policy makers to increase these. Access to more information about the program could help more. We havent had more in the outreach and thats something we could do. We did a year or so ago we tried to pilot an Equity Grant Program that would focus on districts where we werent seeing that many parklet. We partnered with the office of economic and Workforce Development. That didnt go like we planned. We were trying to regroup and see how we can outreach again and do a more robust process for that. On district 11 there was one parklet until a year or so ago the business unfortunately left and we had to be removed in the end. Another example is the ocean avenue cbd they had a mobile parklet they intended to move around different businesses. That doesnt work out for them as much as they thought but another business, breakfast at tiffanys is adopting the parklet and its a way to share resources between districts if we make them more mobile or more flexible. It could be a way to do that. I really like the mobile idea. Me too. Thats clever. Thats really good. Talk to me about the foot traffic requirement. I know we do have a lot of parks in the city but there are some neighborhoods that are pretty far away from it from any sort of green space within walking distance. I guess what im struck by is geez, itd be nice if there was a way for more local neighbor