Not only mine, but that of the community, and really listen to it. So far this has not happened and thats why muni is in such bad shape right now. Thank you. Thank you very much. Any further Public Comment . Seeing none, Public Comment on this item is closed. Is there directors with any questions or comments for mr. Kennedy . Move to approve. Well done. Second. Can i ask just one question . You cant call him brilliant because three of those my wife would not agree with that. And the earlier comment about how we all wish that the t third would move faster through the intersections and be more competitive with other modes of transit. I see signal changes i think on your list yes. And quick build elements that i dont believe that i see the t third anywhere in this presentation so i just wonder is that something that youre contemplating . Its very much something that were contemplating. You know, i was trying to be as transparent as possible with that list of elements. We can make transit signal changes without that needing to be as part of the Quick Build Program specifically. So we are looking at having a larger project along the t third line that looks at potentially term restrictions and additional term restrictions and things like that. But that will be for a future project. Not necessarily a quick build project. Any further questions . Comments . We have a motion and a second. All those in favor please say aye. Any opposed . Okay. Thank you, shawn. And next item, were going to clear the room, correct . Clerk mr. Chair, at this point you are scheduled to go into closed sessiono its a discussion and vote to invoke the attorneyclient privilege and conduct a closed session. Any oppo this is the february 18, 2020 Treasure IslandDevelopment Authority infrastructure and transportation committee. Call to order. roll call . We have a quorum. Let me just start by saying hello to everyone in the audience, and a shout out to those that are watching remotely and maybe watching later on. Welcome to the Treasure Island infrastructure and transportation committee. Lets move on with the agenda. General Public Comment to allow members of the public to address the committee on matters that do not appear on agenda. General comment will be held on each item. Members may address the committee for three minutes. You will hear a chime with 30 seconds remaining. Please state your name and organization you are representing, if any, for the record. Okay. Seeing none. 3a approving the november 19, 2019 meeting minutes. I mea i need a motion. Moved. Second. All in favor. Aye. Four. Parks operations and maintenance projections. For the budget. Thank you, directors. We have been working with cmg and marrand mary mcdo you know n planning for the parks operations manual, a draft which you have at your desk today. We will walk through that a little bit, as well as we have been working on building upon that to develop operations budget projections for the future based on those figures. Or based on the levels of work laid out in the operations manual. The focus right now has been on the stage one parks as we get ready for the first of those to come on line, then building out to a future parks as we go forward. Overall, we have 290acres of parks and pop open space. Right now w we are engaged in major phase one, the boundaries are laid out on the map here. I am going to handoff to chris, who helped prepare this presentation to go forward from here. Welcome, chris. I think bob gave the introduction. We are here for an update on the progress we have been making. The microphone. Sorry. All right. Yes, an update on the progress we have been making on the budget for the parks and open space. Before we hit the budget, though, i would like to give an overview of the process we have gone through and the framework for the maintenance manual. It will include all of the park spaces. This is looking at all of the parks in the first phase. I will walk through the sequence of the current thinking about when the parks will come on line. First, we hav have the first paf later this year and early next. Then the remainder of the parks in the stage one on the island will include the hilltop park, dog park, trails, beach park, and the first set of parks on Treasure Island including city side park and Waterfront Park and building one park. Later in 2223, in the third year cultural park and the plaza would come on line. Moving to the later parts of the phase one, the eastern commons and the Parks Associated with buildings two and three. Stormwater areas associated with that phase adjacent to the sports park and the phase two park in fiscal 2627. A year later, phase three, and then the remainder of city side park and phase four about 10 years out. That is the overview on the sequence. As i shared last time when i was here. The process we have gone through is comprehensive. We are looking at all of the things necessary to maintain the parks, including the engineering, landscape and Janitorial Services. Relative to those we have an approach based on level of service. The idea is a high level of service comprehen civil but different parks will have different needs based on location, scale, complexity of design and intensity of use within each park. The waterfront plaza, for example, where the Ferry Terminal is will have a high level of use. We anticipate a higher level of january torial services. Ja Janitorial Services. The wilds in phase four intended as a very large natural area would have a lower level of landscaping. They are designed to be natural as compared with the building one landscape which would have a higher level of landscape manual. The budget and manual is built around that framework of levels of service in these three major categories. Inturn, working with mjm. Bob you introduced mary and dan drew and we and andrew and we have been collaborating with them. We have benchmarked the costs and needs against the open spaces around San Francisco. For example, mission bay and the east bay as well to understand, what is the right measure of cost both in terms of common spaces and best practices. Also, in terms of prevailing wages and labor in the bay area. What is included in the budget is the engineering tasks. Those are maintenance of utility systems and things like that. Landscape maintenance, Janitorial Services and utility costs and equipment and materials. What is not included are General Administration and management, security services, the capital expenses, and then the revenue from events have not been accounted for at this point in the budgeting process. Again, within each area there is a detailed plan for each park for engineering, and you can see the key things included within that maintenance budget. There is utility systems, paving, maintenance of Restroom Facilities and preventative maintenance for furniture and equipment. For each park we will come back with a detailed plan including a frequency schedule of Tasks Required specific to that park in each of these categories. With landscape, maintenance, water and irrigation and maintenance of trees and plantings and lawn and turf maintenance. Again, detailed frequency schedules for each park to guide the maintenance process. In the janitorial area Restroom Facilities and that kind of thing to make sure that each space has the right level of service. With that, i am going to turn it over to andrew bryan from mjm to walk you there the comprehensive budget. Thank you, christ. I am with mjm management. We have been managing parks in San Francisco for 25 years. I bring that up not just to brag. We have enjoyed that process to say we used that 25 years of experience when we difficult to give you an adequate read on budgets and procedures for managing public spaces to the best use. I want to g to go over the budgt categories. We will go into detail in the next slide. These are the components of building the public space budget. Each contains subcategory res that will be fairly obvious. To go through the Contractual Services will be thinks like landscaping and the Janitorial Services. Under Additional Services it is a lot of Contractual Services like pest control, utilities are a major component and the Management Fees and the contingency fees for any unexpected items. If we can go to the next slide. An example, the detailed budget for hilltop park west. You will see the breakdown on categories. I hope you have a copy. It is difficult to read that. Under the materials and supplies, i think it is obvious what we are including. Contractual services, landscape, landscape oversight. We will talk about that in a minute with the warranties, Janitorial Services and special projects. The parcels will require a series of inspections and setter certifications over the years. Additional services of pest control, maintenance and repair are often here. Utilities, Management Fees to make up the whole park budget. One of the things that i wanted to point out is that we have in the budget as you see in this and the summary budget which we are about to go to. We have considered escalation the prices each year relate to the actual year when they happen. We have taken care of escalation. We hope we will show we have looked at the economy of scale on the management side to keep the budget low while providing the highest level of service. I guess at this time i would like to talk about the warranties. When you look at this budget and then the summary budget, you will see lower costs in the first fiscal year. One of the things that happens with Park Management in the first year all plantings are under warranty for the landscaping. We included a small amount to have management oversight and enforcement of warranties. Those last for 12 full months no matter when the park starts. We have calculated that in so that you get the full months of savings of not having the full cost of landscaping contract. It phases in the first few years as parcels come on line. By the third year you will look at a full landscaping budget as a line item. First year it is a smaller budget. The parks that are managed, as chris and bob mentioned. The stormwater on the island. 258,000 a year. It escalates as more parcels come on line. Second year there are 12 parks coming online in that phase, 1. 3 million budget. Up to year nine when it is up to 6. 5 million, the last year on the budget shows just over 11 million budget because of the addition of the remainder of the parks and that very large swath of land called the wilds. That is the projected budget for that. In this sheet i want to point out at the very bottom of the sheet there are some costs that are anticipated to be paid for by the homeowners associations on the island. You will see the bottom line in a dark forest green, reduction in each years cost. It is anticipated the hoa will be responsible for the costs. With that 10 year budget inn steadof 11. 2 million, it goes down to 10. 7 million. There will be some funding from the hoh for that. A little overview of the analysis we did to produce the budget. As i mentioned. Wwewe managed three parks. We considered parks in the east bay. We looked at labor costs between San Francisco and parks in the east bay t to get a good picture of the labor costs on the isla island. We wanted to also look at parks with similar climates, being near the water on the bay is of a particular impact, both good, from beautiful views, and also the impact of the salt air on plantings. We wanted to take that into account. Mission bay has similar characteristics. We would look at those parks on an overall view how the park was going to be used, specific per square foot costs. We wanted to drill down to give you as accurate picture of the budget as possible. The labor costs, as i mentioned, were particularly important because it is part of San Francisco. We want it to consider the work force programs that might be involved. We want to be sure you have an accurate picture how that could be used in this parcel. From that budget we want to talk about some additional staffing that is recommended and required for these parcels in addition to what is in the budget and how that would work. This is really where we can show the economy of scale. The first year of operations actually the staff will be responsible for most operations. They are overseeing one of the wild parts of the island. There wont be a parcel coming online that needs a lot of maintenance until the beginning of fiscal year two. The staffing will be faced in at the end of 2021 with half time project manager, general manager and fulltime engineer at the end of that year. That will be in the budget. At the start of the second fiscal year the only additional staff recommended is the general manager become fulltime, 12 parcels come on that year. Not until the start of the third year we add property assistance and second utility engineer. We are front loading staffing. It is important for parks to function well as the community develops. That level of staffs is enough to actually stay at that level throughout the rest of the parks phased in. It was important to show you that. I think with that my part of the presentation is done. I would turn it back to chris and we will be available for questions. Thank you very much. We will wrap up with a look at what our next steps are in terms of process. We are refining the budget and maintenance documents in march and plan to complete the detailed Park Maintenance plans for the first phase as drafts. We will bring those back to you in may, and then refining and completing the document at the end of may, depending on the feedback we receive from the board and commission. With that we are open to questions. Okay. Thank you so much. Let me just say thank you to bob for the introduction and chris and brad. Obviously, we are here now. I need to for recordkeeping for those watching that we actually combined items 4 and 5. We can have a robust discussion. Here we are now. Obviously, we have a lot of questions from the commissioners on some of this and i will be asking questions on phase one. Commissioner lai. I am trying to review for the first time. Forgive me if i missed something. I think, bob, did we already select mjm as the operator . No, we havent selected any operators. Mjm is consulting with ticd and assisting. We dont have a direct contract with them . No could you describe ope u mentioned three parks. Mission bay. What are the other two and then the East Bay Parks . We manage union care, mission bear park and the gardens under oci until i switched to conserve conservator in july. I am a resident. I left the city and got involved with the east bay regional park. We looked at the mount and a few other park in the east bay. Great. That is very helpful. It does seem out of the parks you manage, perhaps mission bay is most synonymous. I would argue there are a lot of differences. For Treasure Island there is more diversity, more as a regional system. I am wondering why as part of the budgeting exercise items such as capital security is factored out . Could you speak a little bit to your experience on that . On the subject of the security, i asked to hold back on those numbers. We havent really had a discussion at this board about security operations. There were a lot of assumptions there about levels of staffing and enforcement that were better to have a conversation with the board before we put numbers against them. That makes sense. For my reference, would mgm have relevant experience and advising on these four items not currently part of the budget . Yes, we would. We actually perform a lot of those services in not only San Francisco but another park that we manage is grand park in los angeles. We oversee that whole conservancy. We would be happy to do that if requested. That is helpful. Can you give us a ballpark reference in terms of anticipated percentage of these outside costs that are not part of the current budgeting exercise . I want to know a magnitude. It seems like capital expense could be a huge significant part of the budget as well as ongoing security. I want a reference point. As far as the capital, you wont experience a lot of capital for a while. You are usually putting a small capital research. A lot of it can be handed out of contingency. You have not only the first Year Warranty with the contract or on site, but then after that the warranty sometimes goes up to five years for a lot of what you are going to get planted and installed. After that, you know, i dont know what the process would be. It would be up to the board as to how you are going to incrementally put the funds away for capital program. We can advise on that by looking at the life cycle of things, and when you could expect things to need to be changed out or replaced. I dont think you would need to put too much together right away, probably not until year five. It sounds like the initial Capital Investment would probably last the first five years then just a small contingency. Unless there is a strange occurrence or emergency that something happens. What about security costs . What is that typically as part of the overall budget in terms of percentage . It does depend on the plan you are going to finally determine. It is a significant cost, about a third. Thank you. That is a very helpful reference. I am happy to hear you have taken into account local work force requirements that may influence the budget. It sounds like we are hoping that either we would operate within tida as opposed to out sourcing it to park and rec or other city agencies. That could be discussed. The expectation has been that tida would be responsible for the parks maintenance within the house staff or contracting out for services. We would not lean upon rec and park for the