By calling 415 6550001. The meeting i. D is 126 4284197 press pound and pound again. When connected youll hear the meeting discussions but be on mute. And in listening mode only. When your item of interest comes up police press star three to be added to the speaker line. Best practices are to call from a quiet location. You may submit Public Comment by emailing myself the joint City School Board and city clerk. If you submit Public Comment via email it will be forwarded to the board of supervisors and submitted as part of the file. thank you. Can you please call the roll. thank you. roll call you have a quorum. thank you, madam clerk. Will you please call the first item. a hearing how covid 19 has impacted the schedules and qualities and provisions of services for the unified School District. The approach are exercising to protect both students and staff during the pandemic. Members of the public who wish to provide Public Comment should call the no. 4 156550001. Please press star three to speak. thank you, madam clerk. Im going to provide a brief introduction and well get started. First i want to start with a lot of gratitude for everyone who is here. I know that everyone from the commissioners and the trustees and all of the staff are just working so hard tirelessly for our young people to make sure they are protected during this time. I think that thats something that we are all on the same page about and fighting for and responding to. Since the last meeting we had a month ago, things have gotten more chal empgin challenging and than before. I think we were on some level to have control over the spread of the virus. That unfortunately has not happened in many ways. The spread has actually increased. Through a lot of changes and hard work from everyone here, i just want to really thank you all since early sincsincerely. This has been hard and challenging for everyone and everyone is responding. I also would say, and i hope we all agree, now more than ever we need to be in communication. There are a lot of people working on this. We need to be discussing these issues more, sharing information better, things are moving so quickly. I would say this committee is probably more important than ever to have this space for us to share, learn, including from the city staff to be able to share whats going on from the things that they are working on with the supersizors, commissionersupervisors, andtru. We need to utilize this on a more regular basis. Ive been reaching out to the committee and staff already. I really believe that we should be meeting as a committee at least for the next few month dollars more often than once a month. Every two weeks and keeping this hearing open to have regular updates as a space for people to have their questions answered and provide feedback. As chair, im putting out that commitment that id like to see this Committee Meet more regularly. I would really like to see for the next few months this Committee Meet more regularly and also having representatives from the department of Public Health and the department of children youth and family thats are here with us today. With that, i also want to flag with you all that well be meeting more regularly. If youre able to stay longer, i personally only have until 12 for this meeting because i have a standing event i have to be at, i want to flag that we have four presentations and i want to be able to get to all of them. Just, if we could try to raise the issues that need to be raised, questions, follow through, i will be sure to get the answers for you and work with staff to do that. We have more limited time for some of the things that we may want to say. Also that some of the staff from the city side has said they would be willing to provide separate briefings for some of the staff especially from the commissioner and School District that are here. Thrdtheres some interest in doa separate briefing for the school Board Members. Its critical that our elected official dollars and trustees and commissioners are informed and communicating. Were doing the best we can right now. Before we get to the presentations, would any of the other folks on the Committee Like to provide any introductory comments before we jump into the presentations . I see trustee randol ph. i agree with you. Especially when the cdc guidance has become more political than usual. Calling for the reopening of school and down playing the oopenninseriousness of that. Doing what is safe for our students and faculty and staff to go back to the build willingg during a global pandemic. Were looking on how to achieve that balance. You cant even believe what the cdc is saying anymore. It would be helpful to have someone from dph come to the committee and see what their guidance is saying. They have issued some guidance for schools and access to schools. I would be happy to have a conversation with dph to see what they are using as their foundation to make decisions. When we discuss this conflict at the student accept committee, i know trustees were questioning and i had somewho do you believe . Who do you use as a guidance . Do you use the cdc, the state, or the local Public Health agency . Theres definitely been some conflict between all three agencies that are all about Public Health. That would be very helpful. I see someone from dph is on the call. thank you. Absolutely. And to be clear we want to have these regular meetings every few weeks more than once a month. I would like dph and d c yf to be present at all the meetings. Today youll here from them as well. With that, are you, yes, commissioner ko co llins. I think you are here for the introduction around it. thank you. I really appreciate it both comments. Thank you so much for convening this meeting. Bringing it up all together. I agree, we need to be in communication more because theres so much information and things flying around. I also really appreciate trustee randol ph. Its non stop for Board Members because were connectors for families. We may manage different programs. People want to know what were doing as far as schools. Even that is hard amount of communication to manage. It really helps when we are all in linewe lses wan also want ta better job of communicating with you as well. When we know what is going op and help to share information in a way that helps folks feel informed and will lses help us all to stay stave and its very trawtraumatizing right now just watching news at a federal level. Thats minimum we can be doing to help us all get through this crisis. ill turn it off to sfusd. thank you so much. Good morning Committee Members. Appreciate the chance to be in communication as the Committee Members stated. Its so important nowadays. We have a team thats here. Just to spare some time, i wont go through introductions. Ill let each colleague introduce herself as her turn comes up. I would like to start by saying thank you to chancellor and we look forward to working with you. Good to see you in this meeting and thank you for letting us take the mic first. I think we owe you one. I think we went first last time too. As commissioners know, we are at a very important stage of our planning process. On the last regular board of education meeting on july 14th, last tuesday there was a threshold direction set to reopen our fall learning plan in distance mode while we monitor the health context, of course, the pandemic and make every effort to plan for the opportunity to return gradually to in Person Learning should conditions allow that later on in the fall or school year. Were going to provide an accelerated update on the planning. If you would like us to slow down, let us know otherwise were going to go at a pretty good clip. We would like to thank our partners that have been mentioned today. Both from the sfusd community and c beos and families. This is a Community Wide effort and we really appreciate all the deep engagement and hard work that people are putting into this effort. With that ill turn it over to my wonderful colleague chief of student Family Community support whom you heard from last month. This is mrs. Smith. thank you and good morning member of the board of supervisors, board of education and the trustees. I appreciate the opportunity to present. I will move as quickly as possible but if folks need me to slow down, please let me know. Do you think you guys can take the reigns and help me out with this. The San Francisco unified School Districts fall learning plan is grounded in our core values. Thats the agenda. You can keep going. Its grounded in our core values. So that we can achieve oir missioourmission to provide eacd every student quality instruction. The ultimate goal of the process is to answer four questions. What are the guiding principles, real learning options, do we have the logistics for those options, and what is the july 28th recommendation to the board of education. Our approach to that process was to create three working groups with representations from staff, students, family, labor partners, and City Partners to provide recommendations to the policy teams who will provide a recommendation to the board of education. Since may, we have been gathering input and information and continue to gather information, we are very close to the end of our time line to the july 28th board of education meeting that is next month. In addition to the stake holder information we relied heavily on the dpiedin guiding documents te from the various agencies. The California Department of health, legislation and our own San Francisco department of hell health. Next slide. As was mentioned earlier last friday an important directive was released that created space wide fie guidelines for when any California School can open. It places counties on that list if they are not meeting thresholds for particular categories including test rates, hospital capacity. Counties cannot reopen schools for Distance Learning. For those unaware San Francisco was place on the monitoring list last friday. The San Francisco department of Public Health also has released preliminary guidance. That is to provide guidance for safety and instruction. Allow schools to a reopen in alignment with the Public Health directive. In addition to the guidance that i just discussed senate bill 98 provides guidance, what are the minimum guidelines for the school year. As well as identifying the circumstances in which Distance Learning can be offered as well as Participation Requirements for Distance Learning. As mentioned by cdc and many others board of education and board of supervisors its vital that we get community engamingment as part of our fall learning plan. As part of that process what we did was we condughted seve condn hall sessions, we conducted surveys to inform our decisions. Our town halls were designed collectively with many different multi disciplinary folks. We had as diverse agenda to get as much diverse feedback as possible. We did seven town halls in four days. We hadwe used a technology called bod exchange to provide questions and rate them. We had 16000 people participate in the exchange. Thirteen questions were answer. People could put that on and people could rate their thoughts on whether they agreed or disagree. We had a lot of information coming to us. It was really helpful. We had a number of participants in all the halls. This was the count. People could participate through youtube and sfgov. This is not the full number of people who participated put the onces we could capture. We didnt ask a zip code question, of the ones that we did ask we were able to have pretty diverse representation across our city. The themes that emerged were health and safety as our primary driver for community and Distance Learning. Choice, really focusing on equity, and a lot more social interaction. In person, whether it be live interaction. The top questions that emerged that we wanted to take into consideration and the workership of what does the fall learning plan look like is what about safety questions. Employees, city and staff. How do we make social distancing requirements are adhered to. What will social lerping look like how will it be different from this frame. Choice. That was a big question in terms of what will be the choices that students, families, and staff have . Next slide. Im turning this over to deputy superintendent. we had three working groups. We had three specific working groups looking at how might we come back together for fall 2020. One of those groups i was able to lead is the teaching and learning working group. This was comprised of over 20 folks. Representative of parents and families, c bos, labor workers. Yoshould we prioritize getting l of our students back immediately given the information we have or a delayed hybrid response. As was said, we want to bring our babies back. We know thats the best place and way for them to learn. This team in conjunction with our logistics working tbreups gs suggested it was best to start off with Distance Learning and move into that model as circumstances allow. good morning, everyone. Chief facilities officer. We also convened as logistics working groups that has met about three times now comprised of the same mix of personnel, staff, labor, and parent advisory organizations to help us work through the questions surrounding the needs and assumptions to be in place to support Distance Learning in the fall. Think about the gradual return and hybrid option and what that might look like. Next slide, please. We spent time as a working group reviewing all the different guidance documents that have been provided from the local state and federal levels. Spent the bulk of our time introducing our stake holders to dee operational constraints that are shaping in Person Learning opportunities. This is just a quick set of highlights of that information has been provided. This is a complex cast of thinking about how to utilize sfusd four hundred thirty acres in a very different way. Weve been referencing the vision 2025 document that guides sfusd and the ten big shift. Reimagine time and space. We have taken that as our central challenge. As we think about that challenge, we have to think about the resources we have and how they need to be doa ploye dd differently. Square footage is close to eight hundred million square feet. On an average Normal School setting day, you have three hundred custodians that averages out to two per building. Some of those buildings are really different with the high schools being much much larger than Elementary Schools. Kufschoolscustodial was alreadyr protocol. Not just kreening th cleaning tt using the kuft ode custodial tea Single Person can cover in an eight hour shift. Thats an important constraint. Realistic we can think about using a little under half of our existing instructional Square Footage on a daily basis. Secondly there are major transportation constraints in play right now. Public transportation is projected to operate at 30 of its normal capacity by the end of august. Students and families are major users. And sfusds own transportation can double the budget to serve existing students if were moving them to the assigned sites. A choice model as students move across the district everyday from their homes, zip code of origin and rely on Public Transportation and sfusd transportation to do that. With the constraints of custodial cleaning and around transportation not just financial but the sheer number of buses and drivers that would be needed if you want to accomplish social distancing. The same protocols that apply around cohorts and cleaning, disinfecting, Monitoring School buses. All of that really requires a really different transportation approach. Sfusd doesnt have the resources to implement. Running through the feedback that weve gotten from our stake holders are one that we really need clear rules for cleaning and disinfecting. How much educators will be asked to do on a daily basis. Theres consensus that everyone at a school site has a role to play in keeping the site clean and safe. But really understanding and fine tuning what the ask is of all the different groups of staff and students who are on site everyday and what their role in in maintaining those standards needs to be very clear as we move forward. Theres a lot of concern for differently abled students and vulnerable populations about social distancing and these protocols might negatively impact their educational experience. We have a lot of personalized support for individual students that requires hands on interaction. Students and teachers and students and paras working very closely together physically. How do we continue to serve those students while maintaining social distancing and the other requirements that have been established for us. Lastly and i think this is particularly relevant this week. What are the ways to support families and kids with enrichment options that sup supt Distance Learning. Lots of ways Outdoor Learning can occur. Questions about how that would work. Outdoor learning is a wide spectrum of activities from having a classroom out side to proposals that are ambitious and engaging with the park as the subject matter itself. Theres a wide spectrum of opportunities and not to mention the fact the use of outdoor spa