From the City Attorneys Office the City Attorney today and mr. Dan laurel the commission secretary. Call the roll call yoochl thank you, member afuhaamango will not be here. Vice president carrion. Present. Member nguyen will not be with us. Member palmer. Present. President soo. Present. Wechter, here. They are excused. Will you call the first item. Item one in memory. Informational item the board recognizes Los Angeles County department sherif Ryan Clinkunbroomer as 6 p. M. We also acknowledge the passing of senator Diane Feinstein well recognize the end of the meeting a little more about Deputy SheriffRyan Clinkunbroomer he was waiting at a stop light. Part of the Los Angeles CountySheriffs Department. And he was ambushed and shot. Interest loss of department or officer in the line of duty is tragic this seems more tragic we extend condolences to his family and the Los Angeles Sheriffs Department and the other members of our Law Enforcement family. He had also engaged a few days before. So. We send condolences. Any Public Comment . For members when would like to make Public Comment for item one. If you are present line up. Otherwise, for those remote call the number and use the code on your screen and follow the prompt to be added to the queue. There it is no Public Comment. Thank you. Next item. Item 2, adoption of minutes, action item. Review and approve the minutes from the sheriff Oversight Board regular meeting on september first of 2023 move to adopt. Second. Any Public Comments. Why for member when is would like to comment for item 2 lineup at the podium otherwise for those remote call the number and use the code on the screen. There is no Public Comment. Call for a vote member brookter. Aye. Vice president carrion. Aye. Member palmer. Aye. President soo. Aye. Member wechter. Aye. Motion passes the minutes from the regular meeting on september 1 of 23 meeting are adopted. Thank you. Next item on the agenda. Item 3 recruit am of Inspector General discussion and possible action. Dhr will update the applicants and the board will go to closed session to discuss the interview process. May we invite mr. Richie . Mr. Green if you would like to join. Good afternoon. Board members. Good afternoon yoochl already starting with questions. So. We have sent out additional supplemental request airs and received them and forwarded them to you and will discussion those in closed session later in the meeting. Thank you and reminder to everyone we do have the interview schedule for october 13 so this is next friday. And members indicate they would be there and so we look forward to the oral interview part. Any Public Comment . For members withhold like to comment for item 3 if you are present line up otherwise call the number and use the access code on the screen. Good afternoon. So you are the closed session [inaudible]. For [inaudible]. Yes. How long will be the closed session . We dont know hopefully i dont know may be an hour. Yea. We get it. Okay. Yea. [laughter]. Any further Public Comment . No. Thank you. So now i would like to move that we go into closed session. But do Public Comment. So do we have Public Comment on the board going to closed session . This will be item 4 Public Comment pertaining to item 5 the closed session for members like to comment pertaining to item 5, closed session if you are lineup otherwise call the number and use the code on the screen and follow the prompts to be added to the queue. Do a good job. Try. Just all right. Calling item 5. Closed session on Public Employee [inaudible] appointment hiring code 6710b. Discussion and possible action item. Inspector general poisons position by charter to head the office Inspector General. At this time we ask the public step outside while the board is in closed session for those remote well be in close the session on your screen. We will reopen and resume broadcast after [no audio] Board Members. Good to see you again. Always slotod friday before a 3 day weekend. I appreciate getting on before 4 p. M. I will not take 21 2 hours im marshall im chief of staff for Police Accountability and concluding our agsz on the statistics and providing the Progress Report this board and the new department. Where we left off on this slide where we are summarizing our support for this boards effort. What we have [inaudible] is a link to your website that has all our build out for the infrastructure of the new departments our invoice, work orders and information as timely as we get temperature the office base construction is manage in planning stages we are trying it convert a space to include Natural Light and increase security with reenforcement on the lookos the door to the office suite. What i am happy to report is we completed the work on the work station for that space. We built in 8 work stations there are 36 square feet a piece. They are designed all new furniture, with sit and stand desks. It took time to configure this space. You will see an odd shape. Has a lot of features to that pace like supports for the beams for the wall and electric monuments build in the floors that could not being moved. We upon went through i dozen configurations and maximized the space and it looks nice and inviting we hope to add some windows to that pace so we have Natural Light as well to make it as hospitable a work space as possible. That work order and pricing is all accessible through the link that is on the presentation slide now. The Case Management system, we will hopeful low be able to deliver to the board a fully functional and customizable Case Management system that has been designed for the sheriffs investigation and disciplinary work process. Off the Current System for sfpd word processes. As president you pointed out the last meeting we have been able to achieve that at a savings for the budget. Back in 2018, when the patriot venders built the sales force system for the dpa, it was around 400 thousand dollars to build this from scratch. You will see from the work order that is posted on the website, we are hopeful low going to achieve that 40 and 60 thousand by back upon the existing architecture of the system as well as leveraging the expertise this in house staff had developed around the Case Management system we have been spending months doing use our testing and and we are now in the migration phase for all of the data and component in the Case Management system. System will hopefully improve upon the Current System that dpa uses we are now able to link the case files to the Case Management system by utilizing a free Cloud Based Service the city and county subskroib to. No additional cost utilizing cloud space on microsoft cloud that we the city already has a license to. And we will be able to integrate case files in the Case Management system. Hopeful low that will all be something that we will provide a deliverable by the end of the year. Of course, we are continuing our core service on all investigations that we receive from the public from the Sheriffs Office and from other government agencies. Presented on the 2022 stats and the 2021 stats at the last meeting. We will continue to provide all Payroll Accounting and admin support for the board and until the new Sheriffs Department of Accountability Office of Inspector General is stood up. Want to acknowledge and thank the finance team and tech team at dpa who have really doing double duty and your secretary mr. Young who has had an outside role in the budgeting process that a board secretary would not have. I mentioned the last meeting, we have also started the beginning of the year reporting on sheriff investigative stats on our website and all of those reports are available on the link that is posted up here. We are hopeful and it is my belief reporting needs to improve and evolve and im hopeful at some point well be able to move away from monthly properties and get all of the data into role time dash boards. Where this board and the public will able to look at all of the numbers updated hopeful low daily. But for now, we are operating monthly reports that will continue to be updated on this link. Im happy to also share with the board onof our investigations this year identified a training gap between with the interactions of Sheriff Deputies and the inmates that they super vise. They recognize third degree in our case reports. That was submitted to her she immediately ordered this training be developed to fill this gapful many members of our team attended the last core training and the Behavioral Health raining put on by the Sheriffs Office. The day and a half training we thought was good that really educated the audience about the different Mental Health issues that inmates suffer. Plight that that they are in to hopefully develop a compassionate approach and providing them with many of the tools to be able to identify many of the signs of mental ill ness and how to de~esque lit and engage in the situations with minimal or no force. We were pleased seat historys office it integrated this new train nothing their core training. Our staff submitted the Budget Proposal for the oig. As with many departments there were budget cuts but important low we survey and memory yellize the critical needs to stand up an inspect department. Thats you will have that as an evaluation for some of the things that the department would need. Notablely, as i mentioned before, nothing was budget in the for anybody to provide clerical support front desk medicaling accident. Budget analytics, budget officer. Technical advisor and missing there is no real estate budget in the budget. So. For the time being, the dpa will be able to house the o ip no cost to the budget. But in the future, if the desire is to develop the as a completely separate office and operate physical pace there will be a need to create the real estate budget. As well. We as you are aware upon launched an online portal. To allow complaintants to electronically submit complaints about both the members of the Police Department and the San FranciscoSheriffs Office. We are building a new portal specifically for the Sheriffs Office that will communicate directly with the new Case Management system through application programming interfaces so well is seamless connections. Through and through. From the electronic complaints through management the case electronically throughout Case Management system. We also had discussed with the sheriff legal the idea of putting a link or an app on the tablets the inmates have in custody to be able to lodge their complaints directly through the portal as well. Tell increase accessibility and increase the speed in which we receive the information and of course, tell allow us to tabulate the data more accurately by creating data points that need to be filled out rather than we receive forms that have a lot of missing information. It also reduce the amount of time from an inmates mailing a physical form to the dpa will be instant. We cant require everybody to ewize the electronic portal. But hopeful low it am increase the process and provide this board and the public more accurate information. I have a question regarding online portal. Is well going to be a Self Service Kiosk where people can use the computer to up load if they dont have access to the internet or not able to. And the second question is, how accessible is the portal of the phone. A lot use their phone now to submit everything. Really. So how would this work great question. As i had mentioned in our december presentation, there is a hope at some point, requires a lot of funding and resource, a hope that at some point we could partner with the board to strategicly place kiosks at locations for individual this is minot have a phone or a computer. To Lodge Complaints electronically. And the link to the electronic portal can be accessed by phone, tablet or any Device Connect to the internet t. Is accessible through a variety of different electronic ways. Thank you. I have several questions. Diagram shoes work stations for 8 employees when is the total number of employees they will have . It is hard at this point to predict wha the budget will support. But the oig by the statute or the where are the other employees other than those 8. . Now going to be situated . Now there is in the a budget to hire 8. So i think it is adequate for the time being but that is all the Additional Space we will able to spare without any cost. At some point if the department grows we will have to tackle where or where to place the folks. Would the Inspector General [inaudible] the work stations that would be the discretion of the ig well probably post some Additional Space within the dta. But if the ig wishes to sit with the investigators, the ordinance itself provides that there is one investigator for every handled deputies. We estimate that would be 67 investigators. Um when do the statistics public low post on your website starting january. When will the first 6 months of 23 be posted . I think they are already there if i recall, i think januaryjuly are posted we are working on financializing august and assessment. But i think january through july are there. On the location chart, it lists on the graph. Cj low and lists break down for pods 2a, 4a, 4b and safety cell does this indicate there were no complaints from pods other than those . Are you referring to the slides on the about to get to . Investigative locations. Im always going to cover that. Okay. In an in a moment. Currently the ig has 7 . Positions . Im sorry. 6 or 7 investigative positions budgeted jot form well from the statute of 1 of 100 and there is somewhere between 6 and 700 deputies on staff now. So between 6 and 7 if more deputies on boarded and cross 8 huh human we valid 8 what other positions if any for the ig budgeted for current fiscal year . There is not much else budgeted for this current fiscal year razz you are aware during the budgeting process much the budget the positions exists the budget was cut based on attrition. Is there a budget for administrative staff i dont think there is an and position this has been established for an administrative staff, that was one of the resource deficiencies we pointed out in the Budget Proposal. Once the ig is hired and set up what will your be . To support as the ig may need. Will you remain an employee . For the time being, yes. Do you expect to seek a position at the oig member. We are veering past when we need to focus on now. I would prefer like you to answer the question, please. Joy would ask, no , i think this is going to personnel issues and no one is entitled to this information. Second of all this , is beyond the scope what the presentation is. I dont see why mr. Kline here is subjected this inappropriate line of questionying. I think it is important for us to focus now. Budget has been cut because we were behind the 8 ballot budget i want to acknowledge Nicole Armstrong and mr. Klein for cobbling a budget together and having our secretary to present that. We had enough cut specials we are trying to preserve as much budget we want. The future i fwshgs to be successful. Im grateful that we are already have this layout of effort to make sure that some of the transition is firly seamless. Because i expressed on the public before i expect the transification period to be a year. Some of the hiring investigator fist they silv service may take a year to hire. And reminding of the limits once a complaint we cant suddenly cut off this because there are time limits to address the complaints i dont want anything to fall through the cracks. Investigation has to be completed within a year and our target is shorter than that. I quickly wanted note that all Board Members have this budget principle we have gone through it should then and there information i believe this happened during your presidency in wechter you should have this Information Available to you yes. And hopeful low all the efforts we have the work stations built. The Case Management system built. Tell allow the ig to save a year in getting the infrastructure up and