Superintendent carranza. Here. Murase. Here. Wynns. Here. Mendozamcdonnell. Here. If you would please join me in the pledge of allegiance. [pledge of allegiance]. Mr. Superintendent you had an announcement for the meeting tonight. Yes thank you. On item number 29 the worksheet was inadvertently admitted into the agenda. The second announcement is a correction to the superintendent proposal 166 14s4 this should read should be submitted for adoption not for First Reading before adoption. Thank you. For those of you who are joining me this evening and want to address the board of education please submit a speaker card and submit them to the clerk before the item is called. Item a is approval of the board minutes. The next item is item b. Item b ispresentations to the board of education superintendents reports our students are taking dance and drama and guitar and orchestra and the year theyll take mary archie orchestra to and one of our recovery classes will be making a game literally making a game of it. These students have been calculating, drawing, calculating drafting and selling soccer balls for geometry works and that is not all. After the balls are complete our students will be donating to the women and children who are currently in a homeless shelter. Not only is this projectbased learning but they are only also doing a communitybased service as well. But wait, there is more. We have some others that are learning to work with 30 and during the Summer Career Exploration Program at John Mcdonnell high school. The students picked a recreation that they would like to learn more about biology, geology, architecture,and liberal arts. Our students are learning. There using their hands there using their imagination and the earning a few extra bucks and are Getting College credit. What a great summer is that. Thank youmr. Superintendent. Item c is resolutions and commendation we will not be having this tonight. Item d is the student delegates report. And we do not have any speakers tonight. Item eis the Advisory Committee reports and appointments to Advisory Committees by Board Members. Good evening Board Members and superintendent and deputy superintendent thank you so much for having us here tonight. It is our pleasure to be here in front of you for the second time this year. We are grateful that you have welcomed us back. We would also like to thank all of the parents and children with ieps who arehere with ieps who are here watching thank you for being here. My name is eli a hirschman i am kimberly rob i have a student who is a rising 10thgrader and just finished her ninth grade year at jim jordan. As hopefully you all know that the community Advisory Committee to special education is a statemandated Advisory Committee and we are required by state law to be a majority payer and membership at organization and it is our job towork with the selva and as everyone knows here in San Francisco we all are a single district selva. What we like to discuss with you tonight is our achievements of the year and our consideration and focus. And one of our biggest achievements was the expansion of the exclusive schools week. We had an amazing kickoff at the steps of city hall. This years celebration was much larger than the years passed it brought back much larger departments and groups and we had a huge number of groups and Student Speakers and the turnout was inspiring so thank you all for your support it is greatly appreciated and it set a great tone for the week. Thank you. In april we hosted our annual all awards and we had a much larger pool of recipients everything from i think our youngest ever recipient we had a high school recipient from Lincoln High School that runs the included to program where it is a lunchtime program where her and students from classes in general education get together to dance and play sports and just have fun together and she is just an amazing young woman and were lucky to have her in our district. It has been a year of increased activity for the cac. We have been involved in a lot more committees within the district. We have done a lot more outreach and we would really like to appreciate the special Education Department this year has been a year where we have felt included as stakeholders in a lot of the processes so thank you for that i dont know if dr. Blunt that is in here but thank you dr. Blanca it has been a good year of inclusion for us. Above and beyond a lot of committees we also attended quite a few trainings we had a legislation day in sacramento where we lobbied our local legislators and we really focused on not just local politics but statewide politics as well. Every month we meet on the fourth thursday at the Parker Family 1663 mission st. We would love for any of you to attend our upcoming meetings. We meet august through june and there is a topic hopefully of interest to all special education parents every month sometimes it is a presentation sometimes it is open for him forum with various Department Personnel and its always engaging and informative and we would love to have you join us. One of the things that we really want to make sure that all parents and all educators and all Staff Members and everyone in sf uft understands is that we when we talk about special education were not talking about one particular are as setting we are not just talking about services. And parents are an integral part of every iep team. No decision can be made without the parents. We are part of the team. The i in iep stands for individual and this has for an amount of children with the varying Services Provided in our district for varying needs for students. These are Guiding Principles that should be a baseline of understanding for all district employees. Moving forward toward the Upcoming School year, many of the concerns on the next two slides you will have seen from us over our past presentation and some will all go into more detail than others but one area that we hope to discuss early in the school year is the Staffing Levels. After the 10 day count we will of course request the Staffing Levels by school site one of the areas of concern for us in the past have been that most vacancies have been on the south side of the city and thats an area of concern for us and we hope that is not repeated this year. One of the areas of focus that we deftly think is worth mentioning in more detail is common planning. Standard written into the us after contract and shores teacher effectiveness through preparation and planning. We think that the district by having this language in the contract we feel that it is a good start in demonstrating the importance of the planning and we really need to make a much stronger commitment to achieve to close the achievement gap four students with ieps by guaranteeing planning time by general education teachers and special education teachers and one way to encourage teachers and motivate teachers to participate in this would potentially be incentive pay. Food for thought. In the districts work around implicit biased we would encourage you to work your conversation to include students that have ieps the students with ieps have the ability to make positive contributions remember our children when you are seeking student leaders encourage compassion from administrators and educators when instructing students with ieps. One area we would really like to commend the district is thank you. There has been a large focus on tier 3 reading and interventions this past school year the c i has been working on programs for intervention. Kudos thank you. If you cannot read you cannot be a successful member of society. I cannot say that you cant but it is pretty darn difficult. So the fact that the district is moving towards tier 3 interventions is amazingly fantastically positive. Thank you. I cannot use enough superlatives. Thank you. We would like to encourage the district to use multicensored methodologies such as that have proven to be successful with very hardtoreach learners and a great resource for anyone moving forward is the Florida Center for reading research. There is a lot of great information on that website that could really help. Theres a lot of Research Done in that area and there is no need to reinvent the wheel. In the area of equity and access for oppressed groups one focus certainly is at and augmentative and alternative communication or aac. Please build the capacity for provision for aac and ac services for support. In this regard the district should increase staff levels to one aac and 118 specialists per 1000 students with ieps current Staffing Levels for aac and 18 specialists. In this area also we would encourage more funding of professional development. Professional Development Professional developmentand, professional development, for atn aac specialists and in structurally that with aac ac services and support are derived from interpretation of common educational tasks in the areas of language auditory skills and auditory discrimination and visual skills andmotor skills and social and emotional adjustment and Academic Skills and achieving physical health and development. Data from these common educational tasks are used for special education drives the understanding of student academic and functional needs. Uniform protocols and what im speaking to specifically is ensuring applicable access and supports. Another way in which the at and aac like behind for students with ieps and students on 504 plans are in the area of Timely Delivery and supports and services. Please remedy gross delays in the receipt of hardware and software. For example, consider providing 18 two kids at each school site giving each school the opportunity to try out lowtech remedies for struggling learners. Some examples were provided for you in the presentation. Parents and staff report delays for up to two years of in waiting for atn aac devices for struggling learners and as the district retells its Master Technology plan and please reviewin the resources provided in your handouts there the Assistive Technology and their results in 2015. Thank you. Translation services abe 2091 relayed these services for the district and the district has a goal of two weeks the goal is cut in half the pending on how you want to look at it. It is an incredible thing going a long way and its a incredible thing to have to deal with that and theres been percentage increases over the years and the number of documents requested for that amount of research it is impossible even with my fuzzy math skills. In order to provide more translations its a technical document and it needs to be handed over to somebody who knows a basic amount of the language and its fun to listen to our translators at the cac meetings and it sounds very flip and i dont mean it but it is always the things that i take for granted as an english speaker listening to a translator having to stop and turn to him so he can explain in another language is very eyeopening. So more training is most definitely needed. This is just a compilation this next slide of the different comment cards that we have received every month at our meetings we asked parents for comments and feedback and some are given verbally but what we did here was take a list of the Parent Feedback and tease it out into the report that you see in front you. Obviously, there are more comments than we can cover here but we feel it is our duty to bring all this feedback to you. And, if you havent had a chance and you have reviewed it needed a refresher do not forget to look at the urban collaborative report sends the report has been written a lot has changed and a lot of progress has been made but there are many points in the report that it would behoove us to address as a district so thank you very much for your time and bearing with me as i fumble through this presentation. As always, we appreciate your support and dr. Blanco with the special Education Division we we thank you. Thank you so much for the presentation. Commissioner fewer. Thank you for the presentation, and i just have a question and dr. Blanco you can probably answer this i know we contract out some but when we look at our budgets for these special Education Services with ieps have we hired more and here is kevin toonot you, him, sorry liz. Chief, and i say that with all due respect. I know that we have a Translation Department translating l and most of it is funding out of keith at the Translation Department and how do we accommodate this need because this is an obligation by law. Yes we have. We hired for translators this year and throughout the year we have lehman who does an incredible job covered around december that was not going to be the case that we had already increased by such a level that we had to submit an additional estimate to the deputies to ask for additional funding and we did that twice. And for the additional funding we had for contracting out. Let me just also mentioned that some of the additional funding that we asked for was also reflective of the two additional language that we had this year so it is not all special ed. It is not what all of the additional funding was but there were two additional requests and we went and that throughout the year and starting next year we will have the same staff and it did take us a long time to bring the staff on board. You can push that for six months to get the city to give approval to have them come on board and they finally gave it to us we were able to hire the additional that we did this year and we just hired some more and she is constantly calculating this and we do have to come forward with an additional ask based on our calculations, and but shes very good at keeping track of it. Thank you very much. The last time that we had a report there was an increase in students that come from households where english was not the primary language and therefore i thought there be a larger translation unit and also this type of translation is very technical. And it is required by law. So, it is imperative that the translators are either trained in this and this capillary cousin this is technical and some of this is legal. I know that i have been places where translation is not available so we have to if we must up this budget then we just have to so im glad that keeping an eye on it. Thanks. I just wanted to tell you one more thing that im looking at the chart. The additional staff for able to produce an increase of 483 the amount that was produced by the Translation Department. Last year just from july through october was 233 pages last year and 1171 and then from july to november there was a 452 increase at the number of pages and that is what the additional staff are doing. This sounds like this is a huge volume of work. And that we just keep getting people on i feel like we will always be playing catchup. Does it seem like that kevin . You know, eventually we have to get ahead of it. I mean, the word has gotten out that if you i submit your ips they are getting translated and thats why were getting a bit more because they are delivering on that perhaps not as timely as that but they are getting done. Also the interpretation at the iep meeting so it cant keep going up. Eventually, we translate them all as we need to and we maximize the translation that we need to provide. Eventually. Yeah, i dont know. This is huge. This is a huge job. It is huge. It is almost like maybe someone should do the translation and someone should filter the interpretation. It was a huge volume of work and cac especially for it is huge. I would like to say there is special staff that are been trained asieps they have had special training. I would also like to comment that we are constantly monitoring the Service Levels and adjusting them according to the needs. We are very sensitive to their needs as well and we want to make sure that there is a justintime approach to meet their needs as well. Thank you for keeping me apprised of this as ive been paying attention to this a lot in the last couple years and one of the things that we talk about which im interested in is an update and i would like to know that this is not ignored and i really appreciate that and that is we were talking about how much were we translating the same documents over and over again. And were we doing student specific or case specific ieps and in speaking to the superintendent we were talking about how many hundreds of pages there were and we wanted to investigate how much was kind of overplayed in where not all of the ieps but some of the ieps would have the same Background Information be translated into the major languages once and i just want to review them so that some would be specific to the case but not all. I appreciate the work that was done last year but that is something that i would like some update on or some information from staff or if we can have that over time as were doing a lot more that. That is my first question. Part of the allow compliance we agree to have templates for the iep documents. We can give them to the parents ahead of time even though it doesnt have all the information but it gives them some understanding and what they come to the meeting they can complete them. This was an area of noncompliance and i would just like to add since we have moved it to mr. Truitt office there are a lot faster of a response now than through a translator agency because the translators do learn the language over time and they become more familiar to them. That is really Important Information i really appreciate it. That is the kin