Fully implemented so i think we might or the Mayors Office might want to change that because it has a matter of fact not been implemented. I think you agree and were in the process of implementing it. [inaudible] [off mic] thank you supervisor. We will take a look at that and continue to work with the board to monitor. Thank you mr. Cunningham. Deputy chief anything you. To add because i have more questions for you. No, would. In regards to the Drug Analysis Lab what is the status and what is the future as contemplated by the pd for that unit . Sorry do you have in front of you the recommendation number for that one . Sorry. I thought you were staring at it. If i could and i am going to the body of the civil grand jury report and the civil grand jury noted after the madison case after 2010 although they dont call it the madison case it remained shuttered, presumably the analysis functions were contracted out is my assumption but i thought there was a recommendation that it be reopened , and i can find that recommendation if you its rc3 so i wanted to make sure. Rc3, the drug analysis should be reestablished in the crime lab, yes. So we think it requires further analysis. Although in the analysis that is required is the plan of how we would do that. We do agree with the civil grand jurys conclusion that it serves the city better to have that function be in house in the crime lab. It allows staff to be developed for skill sets. It takes the as i just spoke to a while ago, the transfer of evidence through multiple places. It takes that element out and streamline the chain of evidence, your custody of evidence, and we have equipment that can do that. We have staff identified that can do the analysis. We would need a plan Going Forward of how we would bring on the appropriate level of staff, what that level of staff is based on the current the changes in the law that has reduced the number of these types of pieces of evidence coming in. We still have drug crimes though, so the analysis that is necessary and we would want the Forensic Service director that is selected to weigh in on this and what is the correct way and serves the city and the lab but you want to make sure you bring in the right people to do it; that you have the right oversight and supervision and includes plans as you know in the new crime lab and current crime lab for thats the crime lab that will get you out of 606 and into a new building in 2019 . Yes, so you have infrastructure that supports the proper custody of the samples, the tracks of the areas where theyre analyzed. All of that should be planned out and executed smartly, so deputy chief isnt that an agree but requires a plan . I mean were not disagreeing. Were actually saying [inaudible] i think were trying to we didnt want to come at this report and say you know and misstate what we have, so we agree and there needs to be a plan for developing how that goes forward. Perhaps it would have been a better response i think requires further analysis was our way of saying lets sit down and plan how this would support the overall structure and how we would get it done and lets know that one of the first things is getting the proper scientist in charge and develop a staffing and equipment plan to ensure that we do it the right way but i hear what youre saying. Insofar as let me give my theory about the civil grand jury and the reports. Some of them with the best of intentions no matter how well written they are end up on a shelf gathering dust. Some come at exactly the right time and directions to policy makers and implementers and the executive and legislative branches and their timing is superlative and while this one is half a dozen years after the fact. The recommendations i think are very helpful. Theyre being embraced by the department and the administration and the board is happy to see it, but its also kind of an indication of where weve all agreed we want to go and its a document that when this body as it does from time to time looks back at past reports to see what has been implemented, what has been forgotten because a lot of things are forgotten and requires further analysis is a pathway to forgotten compared to us looking at this in a year and saying deputy chief schmidt we thought we wanted we thought there was willful of agreement here but nothing has happened. At least an indicator to everybody its a historical record that we actually thought this recommendation was the right way to go albeit it requires planning, thinking, what have you. I mean this doesnt nothing in here binds you or us, just intellectually interesting policy recommendations but to the extent there is a public acknowledgment that we agree want we want to reopen it in the future and to the standards and what have you and this is a good place to say it if that makes any sense to you. I would agree with you. I will defer to my boss. Chief. No, i agree with that supervisor. Its one of the things weve always wanted but with the recommendation of requires further analysis i get what youre saying about the language and sometimes putting it on the back burner. Its not what we want to do. In reality we have to look at a lot of things and the narcotics arrests are off 90 when we had our own lab and look at that and the cost analysis on farm the cases out to other labs so bringing a director in that person would be suited to get this up and running. Were not putting this on the back burner and i believe its efficient to have these things in house because you dont have folks during trials driving across the bay bridge to a Golden Gate Bridge to get evidence or have people travel from great distances. I think doing it in house is definitely the way to go but again we want implementing one recommendation is going to impact other recommendations which is bringing a Forensic Service director and that person would be more suited to do what we want Going Forward so the infrastructure is in place and its not something we will forget or we dont want to do because it benefits the city and county of the Police Department as a whole. Thank you chief. One more question relative to the timing of this which is the startling revelations of half a dozen years ago and you werent the chief back then. What in your view as given those revelations, has lead to six captains over this function in six years . I think its just a matter of personnel, just rotating of personnels. Weve you know, weve had a lot of push back and you know as a supervisor you rotate captains much to the chagrin that captain was in of the district and there are reasons why we rotated them around and we have taken a look at that and theres no ten to it other than the fact that as promotions occurred or moved into other positions and rotated out and why i think the recommendation is a solid one because you have somebody firmly in place and that is all they do. Its not a direct captain or a captain thinking about what their next assignment may be and again captain mar is a scientist and the best fit if we keep a sworn person in there and obviously were moving away from that but right now hes a perfect fit and i have bias and he was my partner in the mission and is a scientist and the best person to be in the position but eventually we want to civilize the position and someone to guide the lab and current with the policies nationwide that are best practices. Until we have that forensic scientist were going to keep captain mar in that position . Absolutely. Captain why dont we hear from you for a second about your science bona fidees. The scientist captain. Yes, sir. I have a bachelors in biological science and masters and the foundation of my scientific degree or my experience and education. And apparently youre going to be in charge of the crime lab until chief chaplin said you will be there until we get a person hired. I will get my orders. Congratulations and thank you for the oversight of that body. Supervisor yee. In light of this discussion i agree with you if it seems like were in a direction that were actually agreeing to the recommendations we should make a definitive statement that were agreeing. I think there are several things. You have you know a new chief in place whether i mean in the future, and it be clear when you bring in somebody thats a Forensic Service director then lets make it clear what direction were heading with this unit so that the person that comes in doesnt decide they have a better idea so for me if were in agreement i think we should just make that statement. I agree supervisor and i will say that now. We do agree with the finding just to put a period on it. Thank you chief. And let me say i also agree that relative to desolving the crime lab from the pd it does require further review. I agree with the mayor on that. I dont think thats a easy and cut dry one. I am delighted we all agree on step one and in the process of being implemented and lets see how this works and keep the report under our jurisdiction and lets continue to weigh in on it. There members of the public that would like to seek on items 1 and two. Seeing none. Public comment is now closed. The civil grand jury requested that the board respond to two recommendations r a2 and rb1. R a2 is the one that we just talked about that the mayor should direct and the board of supervisors should approve and the controller should facilitate a transfer of budget facility, assets and personal management from the crime lab from the pd to the General Services agency and i think that we agree it requires further analysis which would bring us to a recommendation requiring further analysis with an explanation which i think which explanation is set forth in the mayors response and we discussed here this morning and the other one is Lab Information Management System which hasnt been fully implemented because it hasnt been fully implemented so supervisor yee. So let me see if i could make a motion with these two recommends so for r a2 i would like to make a motion that the board of supervisors continue this recommendation number two i mean r a2 for further analysis because the board requires the San Francisco Police Department and the General Service agency to formulate a proposal timeline and feasibility of how the transfer of budget facilities assets personnel and management would be handled. The board requests the proposal to be presented to the g ao committee by october 6. Okay. And then thats with regard to do you have one for the second one for rb1 . Yes. I would like to make a motion that the board of supervisors accepts the civil grand jurys recommendation number rb1 and reports that the recommendation has been implemented according to the response from the mayor, the Police Department and the city administrator to the civil grand jury saying that the laboratory Information Management system contract was finalized and the system purchased in the spring of 2016. It is currently being customized and implemented through interactions of the vendor and the crime lab. The system will be fully operational in spring of 2017 and will allow and improve operations of and Effective Communications for the Forensic Service division. Supervisor yee i completely agree with you on the first recommendation relative to r a2. With the next one i dont think we need to change the recommendation but i respectfully suggest rather than say it has been implemented insofar it want be fully implemented until next year. That we change it to the recommendation hant been fully implemented and in the process of being implemented and make that tweak to rb1 but with the same explanation i think that would do the trick. Okay. So you want to change it to the recommendation the recommendation has not yet been fully implemented but will be implemented in the future with a time frame for implementation. Okay. Thank you to the civil grand jury. Thank you to the pd. Thank you to the Mayors Office and we have a motion that is before us and without objection that motion is adopted. [gavel] and we will send that to the full board with recommendation without objection. Madam clerk could you please read items 3 and four together. For clarity for item 2 is recommended as Committee Report and for item 1 will be continued to the call of the chair or im sorry continued to october 6. Right. Item number 1 we will continue to october 6. Item number 2 we will send as amended as a Committee Report with recommendation without objection. All right. Item number 3 and four is a hearing and resolution on the recently published 20152016 civil grand jury report entitled auto burglary in San Francisco. And i want to acknowledge that supervisor yee has held a number of hearings about a source of common concern throughout the city and county of San Francisco that is known to every resident and unfortunately to many visitors with regard to the controversy number of auto break ins and with that mr. Foreman. Again my name is Jay Cunningham and the foreperson of the civil grand jury and i would like to introduce michael scaihill ph. D who will speak on behalf of the auto burglary. Thank you mr. Foreman. Good morning. Supervisor yee, chairman peskin. Thank you very much. I appreciate this opportunity to speak before you today. Thank you doctor. I guess i would first like to introduce my colleague libby dodd who is sitting right next to me where i was sitting down. We spent over a year very much immeshsed in this project and we have learned a lot but what is ironic about it that jessie auto burglary has been a topic for over a year and i dont own a vehicle and libby has a car that is garaged and doesnt drive that often but speaks to the reason we chose this topic because it goes to the quality of life of the people in San Francisco whether or not you own a car. It really does, and so with that i would like to continue. What we would like to do is influence our action, and the reality of auto burglary in San Francisco is a significant issue that diminishes the life of all in San Francisco not just to own cars and affects us that ride muni and go to the bus stop and see broken glass from cars and all too often happens to tourists and its an unwelcomed surprise, catches them off guard and sometimes damages the reputation of the city, and were very concerned about that. The message that we wish for you to understand in a few minutes that we have with you today is that is also supported in detail in our report that is a rampant problem in San Francisco and persisting and growing and nearly unabated and its been going on for three years time now or maybe a little longer than that. And it is a quality of life issue that touches every person in San Francisco and in different ways and economic, Public Safety and time loss from work and family. Its an important issue. Our purpose isnt just to tell you about the problem though. Our purpose is to influence and motivate change, and we want you to understand the proportion of the problem to begin with and its so large that it is a detriment to the city, and in our view of problem as large as this in order to initiate change there needs to be commitment from the top, the leadership of the city really needs to stand up and say this is an issue of priority and to assign resources and commitment to that. Its a complex problem. Auto burglary is a complex problem. And in the Opening Statement what i will try to do is describe some of the attributes of the problem and discuss some of the key recommendations that we make, and then we also look forward to addressing some of the responses that we hear from different departments, so i did give a summary of the presentation today. Did you receive that, a handout that has charts on it . At the top there is a table that has actually my notes say 30 months but i added july to that so its 31 months of data to that, and in 2015 using data sf, the open Data Warehouse, the Public Safety data base, we determined there were 24826 reported incidents of auto burglary within the city. I know that varies. There are different estimates based upon who you talk to or how its calculated but thats the number that we come up with and not that much different from any of the other calculations but you can look it over the past 31 months its a very significant number and were on track this year to hit that 20,000 mark as well which is just and if you look at the next chart there which is a crime mapping from crime mapping work which the city subscribes to that service it plots each reported incident on to a map of the city, and its just covered with incident marks where you see numbers thats where the incidents occurred at more than one incident occurred in the same location. So how are the incident reports made . A great many of them are made online, and thats for convenience i guess, convenience of the people who need to make the report because they need to get their insurance reimbursement. Its to the convenience of the Police Department and commonly done around the country this way because auto burglary is a common crime that often out numbers resources, but it is grown significantly in this area. Other times people call 311 to make their incident report through 311. I heard of incidents where people walk into a station house and file a report and sometimes officers are called to the scene to do investigation on it but most of the incident reports are not investigated. So the majority of investigators for these cases are assigned to the precinct stations that investigate auto burglaries as well as other crimes in the area. The majority of incidents are conducted by career criminals and criminal street gang members who carry they have got it worked out. Its a craft. They know how to operate quickly. They know how to break into cars. They know where the prime parts of the city and know which cars to select where there is more likely of goods to be gotten. And the little chart that i have here gives a bell shaped curve in the middle lists the red which are the career criminals and the criminal street gangs as the most prolific offenders and in the green we have the the most the next level of offender who are oftentimes people who are afflicted, drug addicted, homeless or delinquents or criminal wannabes and they are probably a group that is more accessible for social services resources, but the career criminals are people who have had numerous felony convictions previous to this to any incident theyre committing today and employ tactical methods in conducting their crime so the Patrol Bureau task force is a centralized unit and presently about 11 officers or when we concluded our research was at 11 officers who work to identify and gather evidence and make arrests and developed a system track being people and conducting the crime and collect evidence and actually charge and make the arrest and charge multiple felony cases which has been a successful prosecutorial avenue, but its still when you look at the proportion of the crime its pretty high, so when you add up the number of investigators that are in the precincts as well as the investigators that we have in the Patrol Bureau task force we have maybe 40 people who are working not full time on the issue of investigating auto burglaries and theft of property from autos. Breaks down to 620 incidents per investigator and where would you begin if you were tasked with trying to identify who to pursue and how to make the arrests . Im not a professional Police Officer but i think the case load there is overwhelming and the auto burglary is a overwhelming problem in San Francisco and overwhelming sfpd as it would any agency that is confronted with the same kind of situation. So we made a number of recommendations that we believe will address this issue, and i am just going to be brief because i know my five minutes is almost up and we can talk it more indepth as each of the departments comes up to speak but looking at increased and focused Police Resources as one area of recommendation. Improved information gathering analysis and reporting is another area of great importance and expanding partnerships with federal and regional agencies is an additional area. I can go into these in more detail if you like but this concludes my Opening Statement to you. Thank you. Any questions . Can you thank you for your report and thank you for your focus on this issue and its something that my office has been focused on also, and has been exploring legislation that will get us to focus as a city on this particular issue. And that is something we believe is very important. Its no one agency or one action of a Single Department is going to resolve it. It will take a coordinated effort. So one of the questions i have in regards to one of the recommendations of resources. What are can you be specific about resources in terms of what you see needed to combat auto theft . Sure. Well, one of the key things we see as far as Police Resources go is that there are limitations to the precinct investigators that are basically geographic. Precinct investigators are investigating crimes of auto burglary and others within the boundaries of their precinct but the suspects go through the city and beyond without regard for any geographic boundaries, and their systems are such that they have contact that allow them to turn over the merchandise very quickly, turn it into cash and this would be something to look at investigating is the fencing operations that are going on. We also think greater expanded use of the crime Analysis Unit in the Police Department could benefit and we also believe that a centralized more centralized approach such as already happening in the Patrol Bureau task force, whether or not it would be a isolated or new created centralized serial crimes unit or resourcing this Patrol Bureau task force but clearly 10, 11 officers is an overwhelming case load for that few amount of personnel. So can i stop you for a second there . Sure. Because your first statement of lack of sort of precinct investigators. Im not saying there is a lack of investigators but im saying theyre pulled in many Different Directions and i guess i would say there is a lack of precinct investigators to the extent that the Police Department is tight on resources all the way through. We did note that the Upcoming Initiative on the ballot this coming november forms a neighborhood crime unit, and were concerned about a couple of things about that. We dont object to it. Actually knowledge its a good idea, but were concerned that this problem that has been going on that a Police Response is being pinned to a Voter Initiative and i think that we think the actions should have been taken before now and really needs to happen now rather than waiting for a Voter Initiative to pass and what happens if it doesnt . I actually appreciate this statement. This is exactly what i am doing for the legislation and if the board wants to support that fine, but i think as leaders we need to step up and legislate and work with the mayor to make this happen. Yes. Are you asking me . No, i am agreeing with you. Okay. [laughter] thank you. All right. Why dont we hear from our acting chief of police, mr. Chaplain the floor is yours. Thank you supervisor. Again thank you grand jury for the report and the work and dedication to this process. This has been a tough nut to crack for almost every agency in Northern California and you know just talking about the numbers and i dont want to steal anything of the presentation and our response is handled by commander greg [inaudible] from the Investigations Division but using the numbers idprovided by the civil grand jury and talked about the number of auto burglaries and putting it in perspective its average of 2,000 a month and we have burglars that come from all over the bay area and have 50 people doing a couple a day and we know there are individuals that do five or six and responsible for the numbers and its a tough nut to crack and were dedicating resources to the serial burglars so i want to say that up front and with that said although youre on track to much better numbers this year. Yes. With that i will introduce our commander to do the presentation or responses to the civil grand jurys report. What do you call you now . Commander. Commander. Sorry. Thank you supervisors. Supervisors thank you very much chief. Thank you for the introduction and i will would just like to echo what the board has said and the chief and thank the grand jury for the report that they gave us on this certainly prolific issue that is affecting San Francisco with property crimes. We responded to the grand jury report and what i will do is speak about a few things that were brought up today and then a couple of responses that we have in the report, and we have implemented and then i would be happy to answer questions that you might have. As mentioned by the chief we have a significant problem in San Francisco with property crimes specifically the auto break ins. Knock on wood like you mentioned supervisor our numbers have gotten much better this year and i think that is a result of some of the changes that the Police Department has implemented. Some of the changes that were in the works before the grand jury report and some that we have taken from the grand jury report and implemented and help reduced numbers and we are hoping to continue that so i will speak about a few things we have done within the Police Department that will address the grand jury report. One of the things that the report talked about was specific resources that the department has and has provided to the officers at the station and to the public. We spoke earlier about the investigative units at the station and each division has a street crimes unit addressing crimes in the district. Some of the time is addressed with property crimes and oolt break ins but theyre responsible to responding to robberies and aggravated assaults and other crimes within the district but theyre responsible and were require the captains to have a focus on property crimes and specifically in the areas that affect them the most. We have the ability to locate locations within the city where auto burglary is prolific and were asking the street crimes unit to dedicate resources to that and they have and i will speak a little about numbers later. We have the Patrol Bureau task force that was implemented. Its been in existence for a couple of years now but our main focus has been the auto burglary problem from late september, october so were within a year to address the problem. The staffing numbers of the Patrol Bureau task force have gone up. There is actually 18 members at the task force now and we are looking to increase the numbers as the Academy Class graduates. As most of you know there are 200 Academy Recruits in the academy now thank you to the board of supervisors and the Mayors Office and it is our intention to increase the number of officers at both street crime units and at the Patrol Bureau task force once they graduate and take the seasoned officers and investigators from the stations and add them to the task force because what we have found is that specific unit addressing that problem has had a positive impact. We have done a few things when it comes to our equipment with the auto burglary epidemic we have. The department purchased a number of vehicles and while theyre more appropriate for command and captain level vehicles we are able to push down some of the vehicles that the department has that are better utilized for under cover surveillance for the task force and the units at the station so we can provide them the sufficient resources to address the problem in a proper under cover mode that is less likely to be detected by these criminals. We have purchased a number of pieces of equipment that have helped us in tracking some of the serial burglars out there. Without going into those they have certainly helped us have a better understanding where the criminals are, where the criminals are committing crimes and help us tie cases in for the serial criminals that are committing multiple offenses. Does is it include forensic video . Forensic video we worked with the District Attorney quite often on forensic video. Some of the things that we have improved on for us is one training officers and obtaining evidence at the scene of an auto burglary and fingerprints submitted to the crime lab for the indicates and obtaining video when available. We partnered with city agencies that have video in place in some locations where its been more prolific and we had an excellent collaboration with the District Attorneys office trying to identify private Video Surveillance that either businesses or residents have that we can go back and look at to help determine suspects, motive, locations and so forth. Were actually working with the District Attorneys office on a registry and have been for a year and a half now of private cameras where we can go back and obtain private video from the public that wishes to provide it to the District Attorneys office for us to utilize in our investigations. And what about the kinds of forensic video that you use in penal code 653 cases where you put them in a van like prostcution cases . We havent utilized video like that within specific operations that we run but were looking at a couple of different avenues with technology from other companies such as that, and other types of items that were looking at. Additionally we are looking at we have actually used a couple of instances where we provided bait cars out there. We know it has been a focus of the public and oftentimes of members of the board of supervisors and so we have partnered with other agencies and used bait vehicles out there with some success, but weve had a lot of our success with actually having a more robust unit that is tracking the individuals that are known for offending and then presenting strong cases for the da who has been a wonderful partner in the last six months with a committed District Attorney liaison for these cases. In regards to some examples of where i think weve had successes. So far this year just in the Patrol Bureau task force they made over a hundred arrests for auto burglaries and in those instances they charged the hundred people and thats just the task force with more than 200 offenses so that means there were some individuals arrested where we arrested them for multiple cases. There were ten individuals that we charged with 92 separate offenses. One who we charged with 38 just on his own and we were happy that the District Attorney went forward with the case and charged that individual who obtained a significant sentence in prison versus the county jail, so what we believe is the numbers that you were talking about earlier. We are approximately 18 down year to date in reported auto burglaries and we think by focusing our attention on a lot of the serial crime these serial burglars, however you want to look at them, working as teams and bringing strong cases to the District Attorney and tracking them we know theyre committing multiple offenses and hopefully had the impact we have been looking at in the reduction of numbers. And commander are these arrests geographically more significant in one part of the city than others . Its interesting that you mentioned that. There are three locations that most of the auto burglaries are prominent, some more than others and ironically all of them are high tourist areas where were findings the offenses. Two of the supervisors here are responsible for two of those districts. The leading one being northern station and theres a number of locations there that are prominent from the marina to jap an town and Fishermans Wharf and the lombard and embarcadero and the stations that lead in the number of arrests that we focused on and the next is southern station and south of market area and we also lead in the number of arrests made year to date so we think thats had a positive impact. Yeah, i want to acknowledge the captain at central and the officers made great arrests recently. They certainly v the last couple of things that i touch on in the grand jury report and open for questions. One of the things we have done is partner with the District Attorneys office and really to look at the criminals and the crimes is that these criminals are partaking in utilizing crime analysts. Last week we assigned four new analyst specifically to investigations and theyre working with the Patrol Bureau task force, our Gang Task Force and other units within the investigations bureau. Yesterday they had a meeting with the krienl analyst unit from the District Attorneys office so were working in collaboration with them on certain cases where we are able to identify individuals in all types of crimes and auto burglaries which are prevalent so i am really happy to see i am relationship i think happy i think the opportunities to move forward and reduce the numbers will be greater as we work with the District Attorney and the crime analysts within those units. The other thing they will finish on is you mentioned earlier about captain lazar and there are captains doing wonderful work and there are educational tools that had a positive impact specifically up in the lombard area down at Fishermans Wharf mark safe. Bringing out basses and because we are diverse we have multilingual and have connected interaction with the tourists who are victims by speaking the language but the Ambassador Programs and at lombard street and Fishermans Wharf and others are looking at and park smart and had a positive impact in reducing the numbers and have a Good Relationship with the car rental agencies at the airport. And at the airport and other locations getting them to understand how positive of impact it would be to notify people renting cars of the problem were having here in San Francisco so with that i am more than happy to open up to any questions that you have to respond to anything else within the grand jury report that we are either moving forward with or will move forward with as we move to address this additional problem. So let me first acknowledge that we have been joined by supervisor farrell to my left, vice chairman yee any questions or supervisor farrell any questions for the commander . Thank you for your report and i am glad to see in the year to date for that decrease of 18 . I think you to me i think the Police Department is beginning to do things right in focusing having a certain focus on this particular crime, and that having some of the precincts having their focus on property crime to me is a good thing. Sometimes as probably throughout the Police Department people are torn between different issues and i have been saying all along sometimes we just need to have a focus and have several people that can work on that and of course having more resources and building up with the 200 new officers that are coming in is a good opportunity. I am just curious though with the Ambassadors Program how does that actually work and who pays for that . The Ambassador Program is usually paid for it can be funding from the board of supervisors who have appropriations of money towards things that affect their specific district. Sometimes they are hired by a Business Improvement district that pools funds from the businesses that are in the area and trying to address specific problems. Theyre located throughout the city. They can be down at Fishermans Wharf, down at union square, south of market. Theres a number of them and its a participation from many of the businesses in the community that wants to address a specific problem. Its wonderful pr for the tourism, for people who are lost because not only do they prevent crime but do a great job of interacting with tourists looking for a place to go, a place to eat. They provide information so theres different areas that the funding is provided. You may not have an answer but i am just curious and having the Ambassador Program up in twin peaks help . I can say i speak to captain lazar quite often and i can say that and i have been by the Ambassador Program he has specifically at lombard street and it has been a big reduction in the number of crimes out there the community certainly happy about it. It is someone who provides them information on how to not become a victim of a crime so theyre programs to look at as a city when youre limited on resources from the Police Department and other agencies and ways to have best practices and we call it 21st Century Policing but i look at it as 21st century ways of running a city and those ways that supervisor farrell and supervisor peskin have them in their districts can speak about the successes and so yes, i agree. Thank you. Yeah, no, i want to acknowledge that certainly july was so much better than july a year ago with 700 less reported cases, but if you look back to 2014 we i mean were still the numbers of 2014 and actually higher in july so we have collectively a long ways to go. I agree. Should we hear from the sheriff. I wanted to acknowledge the commander in his new role and his work and we worked in northern station for a number of years and continue to hear people sad youre still not in that role for the community. Although they love the new captain as well and thank you and we have worked together for years and the palace of fine arts and areas subject to this topic and its a tough issue but i think one that requires continued attention because as the commander knows we hear about it every single day and just this morning i got more emails and anyway thank you for the efforts and i wanted to acknowledge you personally for everything you have done on the topic. Thank you. Should we hear from a representative from the District Attorneys office as they are one of the respondents to the civil grand jury report. Good morning. Good morning supervisors. Chair peskin thank you for having us here today and thank you to the civil grand jury for this and multiple reports that involve our office and the opportunity to think more deeply about our work. I must say this is one of the most grand juries we have been able to work with and providing some substantive suggestions to us in multiple areas of our operations so a sincere thank you to the various groups that were formed under this grand jury. I will largely skip going through the findings. We provided them in writing and agree with most of them and the limited xemzs where there was a request to collect data [inaudible] and departments and District Attorneys office. Its simply not anything we have the authority to request or mandate they provide us so we will make our best efforts in that regard to do comparisons and were willing to share our own data and have countless times in front of this body and others and will continue that commitment to share the data to legislative bodies and the community to improve the work that we do. My comments will echo the commander who is a great partner with us. I think when this issue emerged for us the District Attorney requested that the prompted creation of a crime strategies unit in our office for these scenarios because we know that crime moves and ebbs and flows and proclivities change and requires that people in Law Enforcement are nimble and anticipate problems and actively work on them before they rise to the level unfortunately where we are with auto burglaries and the public demanding more action. The good news were collectively in a place as a city and understand the importance of that work. In the budget we received a crime analyst, the first time we received one pardon me, the first one we received one through the general fund. Generally we received them through grants and indicates that the city has a better understanding of what our needs in Law Enforcement and not just Police Officers and lawyers in the courtroom but people that can help us understand where the problems are and really focus our resources. Obviously a crime like auto burglaries we will never hire enough officers to get the ratios to investigate every one so its incumbent as agencies to really figure out who are the most problematic individuals, and the areas impacted by the crime and how do we target the resources towards the most challenging situations . And thats essentially what we do in our unit and auto burglary is a big focus for the last year and as the command every indicated we have seen good success. Were essentially down to where we were before the spike. Amber alert. I thought i was radioactive or something. And hopefully we can get that number to go down even further with more concentrated efforts. Within the crime strategies unit we did what we Call Security camera interactive map and plug it to the community here and those that might possibly watch these hearings. Its on the sf District Attorney. Org website and log your privately owned camera so if there is an incident involving people in the community both the Police Department and ourselves are aware there maybe additional Video Evidence that could be obtained and used in proving a case so its an extremely valuable tool that we developed and pleased to share with the Police Department and having the collaboration and populate it further and further fruits moving forward. Does that mean that the District Attorney disagrees or partially disagrees with the mayors response on page three of 14 with regard to the assistant District Attorney must acquire Video Evidence . Is that rb1 supervisor . That is fb1. Fb1. Well, we do often end up doing that ourselves, but i think weve broken through many of the communication challenges we were having around these issues and the commander and folks working with him have been exceptional in this regard and were hand and hand getting as much Video Evidence we can. Obviously the patrol officers have the greatest respond there and the data base that we have a good back up to that. Can i go into more details that is necessary. I can also stop here. If you want to regale us with any places where there are instances of different recommendations or different agreement with recommendations between you and the Mayors Office or i should say between the District Attorney and the Mayors Office. No, i think the only concern we had is just making sure its clear what we can and cannot do that we dont have jurisdiction over the neighboring agencies to report out on their information. We also dont have unlimited access to the Police Departments data but access to the data crime warehouse will help us do our analytic functions to a higher degree and we welcome them sharing that with us if theyre able. It appears something they could do and we encourage that so were working with the same data sets but other than that i think were largely in agreement and hopeful this trend will continue and provide the public relief on this crime. Thank you. I really appreciate it. Any additional questions or comments from colleagues . Seeing none supervisor yee. Maybe this is a question for you and also the commander, but in regards to sharing information that cuts across the units how whats the procedure for that . How can we improve that . So i think maybe a bigger challenge for the Police Department with district stations and i will allow them to answer that themselves. One of the recommendations in the report was to create a unit similar to the Patrol Bureau task force and lays out what the crimes strategies unit is focused on and identifying the larger citywide prolific crimes and theyre addressed appropriately and sometimes its within the unit or the gang unit where we have prosecutors that have deep knowledge about the different street gangs within the city and can provide a more robust prosecution in that regard and sometimes it stays with the prosecutor we have dedicated solely to auto burglaries and has the ability to pull old reports and make connections between that and arrests and i think we have that and the jurisdictions are less limiting to us and the work that we can do. Commander. Just to address one more point to that. The interaction that our crime analysts that we brought over to the Investigations Division and the crime analyst iewptd from the District Attorneys office we will be sharing the information that we will provide the opportunity for us to have a more robust look at the serial offenders so when she talks about the crime Data Warehouse there is information that our crime analysts and theirs will be sharing utilizing crime Data Warehouse to have a more positive effect and how were solving the crimes moving forward. Thank you. Are there any members of the public who would like to testify on items 3 or four . Please come forward or a member of the civil grand jury. [inaudible] [off mic] im sorry. [inaudible] [off mic] yes, please come forward. My name is Claudia Cohen and live in district 7, supervisor yees district. My car hasnt been broken into but because i have a garage and the question i have is the role of proposition 47 so i belong to a neighborhood website and next door. Com and constant costs on there and people who had their cars broken into multiple times and there is a general belief even if the perpetrators are caught nothing will happen and the crime is reduced to a misdemeanor and even if theyre arrested theyre not prosecuted and out there breaking into cars again so i would someone to address the issue of proposition 47. Sure. I dont know if you were had the opportunity to read the august 18 letter from District Attorney gast con and he addresses that and there were comments by the civil grand jury that this trend actually preceded the passage of props 47 by some number of years, but i will quote from the District Attorneys letter that states while some suggested the increase was due to proposition 47 we know that to be untrue. Proposition 47 did not alter the punishments associated with oolt burglary and it was done before the proposition was voted on and the rate is declining and down to the rate was 2014. Mr. Grand juror. Yeah, its a great segue to where i would like to resume again and we do know before you resume again and we can circle back to proposition 47 let me see if there are other members of the public that would like to testify for Public Comment . Seeing none. Public comment is now closed and the floor is yours. I am excited to hear about some of the changes that are occurring now and have been going on over the past few months because we have been active in this particular problem thats very present. And some of the issue about sentencing and whether or not people get arrest read released again or not if thats a problem, and may lee himself raised the question just a few weeks ago. In addressing this issue have decided there is no evidence that we know of to support that and while we hear rumors this is true that it would need to be studied as an issue and in the report where we look to the crimes strategies unit of the District Attorneys office as a potential entity most capable of doing the kind of research necessary to see if San Franciscos sentencing policies and practices are different than other agencies, and also to look at how we work with other agencies in the bay area because auto burglary in San Francisco is not just a San Francisco problem. Its a bay area problem. Its a regional problem so looking for those partnerships with other eanlses and what i would like to speak to is the federal potential involvement and i have to admit that im a little disappointed in my ability or our ability to get feedback from the u. S. Attorneys office. We did have some brief conversations but were not able to have really all our questions answered in two cases. We bring up the idea that part of the role of the federal government may be to help coordinate the efforts of regional entities where there may not be the same kind of data reporting capabilities from agency to agency, and if the department of justice can help to build a cohesive bridge among the agencies. That would certainly probably not just help auto burglaries but other issues as well and the issue of prosecuting cases where we talked about tourism and the interstate commerce laws and i guess we would really like to have the District Attorneys office maybe take a second look at that as a potential avenue because we do see it as hawaii has successfully implemented and through federal agencies where they view the tourists themselves as an instrument of interstate commerce and often time when is they come into the city theyre bringing electronic and cameras and things. If those things are stolen then its stolen across state lines so its something of an interstate commerce issue or international commerce, issue and that brings me to the topic of services for victims who are tourists. We have some grand ideas i think about that, but to be practical what we do believe is that we need to be able to account for the number of incidents that are occurring to visitors to our city, and so the big change that really needs to happen is to include a box on incident reports and people that are visitors or tourists can identify themselves that way. We didnt in the report identify what it means to be a visitor or tourist. There are resources that i could bring to peoples attention and addressing that and give a good definition presumably the victims address is an indicator. Yeah, where theyre located from and determining what radius away from the city we want to decide someone is a victim who is not a commuter but a visitor for example and we might even want to have that kind of information too. Who is commuting into the city and identified on an incident report as well . So im going to kind of briefly go over our final kind of wish list here is that i think that as has been discussed this centralized unit does seem to pose a successful resolution to some of these problems and it may free some investigators in the precincts to work on other problems. I dont discount the need for the investigators in the precincts in this particular issue but a centralized unit that is well resourced with staff and with information and with resources seems to be the proper approach and it clearly seems to be making some progress here, so i want to congratulate members of the Police Department for your efforts and for you know what clearly in july is a good number. We would like to see that trend continue. And the continue use of the crime Analysis Unit where we look within the Police Department and within the District Attorneys office see the crime strategies unit as looking at the larger picture throughout the bay area and within the city as was just previously discussed, so i am feeling good that theres some progress being made. I think theres still progress that needs to be made, and it will take some time but we really like to call on the board of supervisors to take a leadership role in you know declaring this as a priority one for the Police Department, one for the community as a whole to focus on and to provide the necessary resources and i thank you very much. Thank you doctor. I very much appreciate you and your colleagues work on the matter. There were a number of other departments that were respondents in the report but i think we heard from the most important two departments, the Police Department and the District Attorneys office and do not need to hear from the department of public works, the department of planning, the city administrator or the department of technology. I think we have enough before us with the report so why dont we work on resolving this motion. Why dont we you have asked us to respond to a number of your findings and recommendations specifically your finding fa1 which finding was that while the pd command staff has steadily added qualified officers to a new centralized unit, the unit will be fully effective until its outfitted with appropriate vehicles and i believe we agree with that for the reasons that are stated in the mayors response. As to the second finding fc1 which is complicated cases involving prolific auto burglars are handed by three units and it may impede the development of information and develop best practices for prosecuting organized criminals. We agree with that finding as well for the reasons stated i believe in the District Attorneys letter. Hold on one second. Fc1 oh no District Attorney actually partially disagrees with that finding. Excuse me. Let me restate that. I would like to suggest colleagues that we agree with the District Attorney and disagree with the finding partially, the units review cases are in frequent communication more over the perspective of reviewing of the assistant District Attorney of auto crimes and strategies unit and pooling the information to develop and implement best practices for prosecuting organized criminals. As to finding ff1 which states visitors tourists often targeted for crime have unique needs that can be foreseen and prepared for by Victim Services organizations. While i agree with that i disagree with the recommendation that we should complicate the Police Officers forms because i think a smart crime analyst can go figure out who lives where and what radius and i think that information is already available to us if we analyze it correctly so i agree with the finding. I disagree with the recommendation so colleagues i would respectfully suggest that we can agree with the finding as to recommendation ra1 which states insure the Patrol Bureau task force has adequate resources and investigators looking at driem and analysts and vehicles and equipment and technology et cetera. I think we all agree with that finding excuse me, with that recommendation. Thats ra1. Yes. We agree with that recommendation. And mr. Chair. Yes. Madam clerk. The parameters for recommendation is either it has been implemented, has not been, required further analysis or right, and that recommendation has been ra1 has been implemented i believe. Isnt that correct . Why dont we get that from the commander. [inaudible] i believe its stated here on page eight of 14 that ra1 recommendation has been implemented. That is correct. Those recommendations have been implemented and we continue to implement additional things as we review it. So madam clerk if my colleagues agree we will indicate that ra1 has been implemented and we can adopt the language at page eight of 14 from the District Attorneys memorandum for the reasons. Rc1 which states establish a serial crimes unit as a counter part to the pds patrol unit task force and the mission is prosecute cross district and organized crimes by organized career criminals and that is rc1 which requires further analysis. Commander mc ken rin i mean this is really a matter for the 20182019 budget. Youre looking at rc1 . Yes. So as the department moves forward in 2018 we will be looking at adding additional civilians including analysts to all areas so to answer it some of those have been implemented already with my presentation and analysts that have been provided but as we move forward to 2018 in the budget we are looking at other avenues to improve it and include analysts, additional civilian staffing and additional officers that will be able to provide to those units to address those problems so its partially implemented but will continue moving towards the next budget cycle. Ms. Desoto deberry. For the District Attorneys office we believe its implemented by the crimes strategy unit. I would say to this group we can always augment the work that we have discussed in various ways. We received two new positions for the crimes strategies unit in this budget and the funding we can hire them maybe in january or february of next year because we dont have enough funds to hire them now so were hopeful to bring them on board shortly, the new analyst as well, and our hope to we can amplify the work within the unit to help the attorneys analyzing the problems. If i could quickly address the issue of the victims of crimes, both tourists and residents in the city. We requested in the budget that was passed two victim advocates and assist them with restitution. Those positions were not given to us and unfortunately the state doesnt allow for reimbursement to individuals victims of property crimes through the state Victim Compensation so there is little as a local agency we can do about these crimes without funding from the state so i think the city may want to consider whether we should have advocates to address the issues of residents and tourists and victims of property crime so its an area that requires improvement. Thank you. So why dont we actually adopt that this recommendation has been implemented and will be further expanded. I think that is the proper terminology and we would do that based on the fact that in the summer of 2015 the crime strategies unit initiated the secure Security Camera interactive map project, and then the next one is rd5 which states require the da to present the g ao committee the comparative analysis and annual report of the crimes strategies unit including significant findings and recommendations. I think we agree with that, and that has been and will continue to be implemented, so and the reason for that is selfevident. That takes us to r3d support funding to expand the community Ambassadors Program and that actually as we discussed relative to Community Benefit districts has been and continues to be implemented and expanded. Rf1 use the customary legislative process to review, vet, refine and vote to approve a resolution for a visitor and Tourist Protection assistance program. I dont really think that is part of the legislative process doctor. Actually through the good work of pd and captain lazar and the airport director john martin and with cooperation of the represental Car Companies as well as park smart and other things that have been done administratively and not legislatively i mean sometimes we legislate whether we have to legislate but its always easier to pick up the phone and hey commander captain heres a good idea or they call and we need funding for it but i dont think its appropriate to say that we need to legislate it. We just need to make it happen. Yeah, as i said earlier we had some grand ideas for Victim Assistance Program but we felt that the big thing the big first step is to really know to what extent it is a problem which is why we are recommending the accounting for issue and i would like to note you suggested that it may not be necessary to manipulate the Police Departments Incident Reporting files but in their response to us they pointed to Assembly Bill 943 and doesnt have anything to do with tourism or anything but may require revision of the incident report files anyway beginning january 1, 2017 i believe in which case if there is a revision that needs to be done to those incident reports perhaps we can capitalize on the opportunity to include a field within the reports at that time. Okay. We will take that under advisement commander. Thank you. So with regard to rf1 i would suggest that we indicate that this recommendation will not be implemented insofar as not to put too fine a point on it. Its not necessary to use the legislative process necessarily to accomplish these goals for a Tourist Protection and assistance program, so those would be my collective amendments to the subject resolution. Are there any comments or questions from members . Seeing none is there a motion to adopt those amendments . I will move your recommendations. Second. Motion made. Seconded without objection. We will approve that and send it to the full board with recommendation as amended for hearing on september 13 and once again let me thank the civil grand jury, particularly you dr. Skyhill as well as chief chaplin and the commander and the working men and women of the San Francisco Police Department for dealing with vexing problem which is not intractable and well remember the day when we finally got rid of the scourge in San Francisco which did not always exist and will not exist in the future. Thank you one and all. Madam clerk could you read items five and six together. Item 5 is a resolution benefiting a new Public Benefit civic nonprofit entitled the yerba buena gardens conservancy to assume to assume longterm operating and management responsibility for yerba buena gardens and can item 6 is resolution authorizing the mayor to cast ballots in the affirmative of the city and county of San Francisco as the owner of five parcels of Real Property over which the board of supervisors has jurisdiction. I have been informed by the sponsors they would like these items to be continued. Are there any members of the public who would like to comment on items five or six . Seeing none. Public comment is now closed. [gavel] and colleagues can we have a motion to continue these two items to the call of the chair. Moved by supervisor farrell without objection. Those items are continued. [gavel]. Colleagues if we can take a two minute break we will come back and deal with the last item on [gavel] we will reconvene the government audit and Oversight Committee of the San Francisco board of supervisors for today september 1. Madam clerk i would like to make a motion to call item 6 which apparently the sponsor doesnt want continued so if you could please call item 6. Yes. Item 160900 is resolution authorizing the mayor to cast ballots in the affirmative on behalf of the city and county of San Francisco and as owner of five parcels of Real Property which which the board has jurisdiction. Good morning. Good morning. Supervisor farrell and i am from the office of the work force and Economic Development development and asking the mayor and designees to cast a ballot in the a55ive in the city and county of San Francisco over the owner of five parcels of Real Property and the board has jurisdiction and secretary to the proposed modifications to the plan and engineers report of the Central Market Community Benefit district. On july 25, 2016 the board passed a resolution declaring the intention to modify the Management Plan and engineers report for this district and issued a ballot process to do so. The department of elections mailed ballots to all Property Owners in the proposed modifications for the district. The city has five ballots and if the board chooses to with approving this res can vote in the affirmative of the properties. The list is attached and all have total of as listed which represents two and 17 100 s of the total weighted vote. If you have questions i am happy to answer. Thank you. Any questions . Are in any members of the public to testify on this item . Seeing none. Public comment is now closed. [gavel] this is a very standard resolution that we are quite familiar with relative to casting the citys votes in a Community Benefit district so if there is no objection supervisor i would move that we forward this to the full board as a Committee Report with rpz. So moved. Without objection that is would be the order. [gavel] sorry for the misunderstanding. Madam clerk can you please read item number 7. Yes. Just for attendance matters can we make a motion im sorry, i cant hear you. Can we make a motion to excuse supervisor yee . We can make a motion to excuse supervisor yee. I will make a motion to excuse supervisor yee from items six and seven for the duration of this committee meeting. Okay. Item number 7 do that without objection. Item number 7 is hearing on the governance structure, oversight of assets, and city funding processes of the Fine Arts Museum of San Francisco. Thank you madam clerk. Supervisor farrell, members of the public and the Fine Arts Museums i originally called this hearing when there was some amount of revelations relative to the governance structure of a cherished set of San Francisco institutions and i thought it is time for the board to remind itself about the storied history of the Fine Arts Museums and i would like to actually in a very open intellectually honest way try to figure out how we got here over the last 120 years, whether were in the right place, what process improvements can be made . What we have learned and what we need to continue to learn . I went back and did a little bit of history. I was just telling supervisor farrell that this arguably starts in 1894 as we get from de young family, the founders of the chronicle and the founders and the spreckels gift of the legion of honor and the assets associated there with and referred to in many evolving pieces of the charter from the late 1800s and i think most recently amended both in the 96 charter but in a more profound way in the 1993 charter. Along the way we got the Avery Brunage collection from a chicago industrialists that gave the city what is today the Asian Art Museum but at one point part of the legion of honor and the de young. Those separate two institutions i think combined to be the golden gate are you seems in the 70s but separate apart from the history we now have a three legged stool that really seems to evolved in the 80s. The Fine Arts Museums of San Francisco are a city agency. The head of that department couldnt be with us today but intends to be here for future hearings and i look forward to my second incarnation on the board getting to know him. The assets that we have are truly amongst the most fabulous in the world and i remember as supervisor farrell does as a young kid and want only enjoying the alligators and the glow in the dark fish at the steinhart aquarium and taken to the Asian Art Museum and the de young which through both city efforts and phenomenal private sector fill trophic efforts was rebuilt and opened in 2005 and i had the pleasure of attending that opening and have been a patron of that institution ever since. So i wanted to start by really having the board and the public and the museum understand how this three legged stool works, what the relationship is between the City Department, which we invest i think this current year 18 million of city funds, which is about 25 of the annual operating budget that this institution uses on an annual basis, understand what the relationship is with cofam, the corporation with the Fine Arts Museums and the relationship with the 1963 era Fine Arts Museum foundation. There is a lot of overlap and fundamentally learn and understand that our pat money and our Cultural Assets are being safeguarded that we know where they are; that the finances of this institution are in good shape and transparent and this of course raises some i think very interesting and thorny issues is that we have a City Institution that relies in large part on non city dollars as we only cover about 25 of the annual net, and that Second Institution cofam, the corporation for the Fine Arts Museums, a nonprofit, Internal Revenue service designated 501 c 3 is not transparent and its interesting of the evolution of which individuals are employed by which one of those organizations, and there is overlap there as well as there are a handful of employees who are actually paid by both the Fine Arts Museum and our City Employees but their salaries are augmented by cofam so with that as a little bit of background i wanted to bring up whoever the appropriate person i have not had the pleasure of meeting any of you but i understand that Charlie Castillo the director of Human Resources and administration for the institution i will call it the institution for that. I marries all three legs of the stool together. I understand that megan borne who is the executive secretary to i will call them the boards of trustees as i believe megan which one are you . You serve two or maybe three. You serve all three as well as richard and if i am not saying this correct, benfield. Is that correct . [inaudible] [off mic] try me. [inaudible] [off mic] who is the Deputy Director and cao and i believe we also have coo and i believe we also have the interim chief Financial Officer so with that mr. Benafield will you as the senior ranking official of this storied institution like to present . Thank you mr. Supervisors. As you said i am here on behalf of the Museum Director max who couldnt be here himself and sorry. He has a long standing commitment to speak this morning at the museums at the annual meeting of the so cent do cents and volunteers that volunteer their time to the Fine Arts Museums. To give you a very brief history to recount a few things you just mentioned. The youth youth was founded in 95 and the legion of honor 1924 and served the public for over a century and we serve the community, region and a global audience with exceptional exhibit ions and public and Educational Programs and care for the citys esteemed art collection. Fine arts museums consistently rank in the top five u. S. Art museums with memberships and we exceeded our goal of 1. 5 million visitors for fiscal year 2016. Based on attendance the Fine Arts Museums are the largest public Art Institution in the bay area. The Fine Arts Museums of San Francisco are governed by three boards of trustees, the Fine Arts Museums of San Francisco, the Fine Arts Museums foundation, and the corporation of the Fine Arts Museums. The Fine Arts Museums of San Francisco is a Charitable Trust department of the city and county of San Francisco. Its guiding documents are the San Francisco city charter and the bylaws of the board of trustees of the Fine Arts Museums of San Francisco. Fine arts museums of San Francisco meetings are subject to open meeting laws and trustees are required to file certain Public Disclosures on an annual and diannual basis those are form 700 type of disclosures . I am assuming that is true. Megan. Sunshine declarations and certificates of ethics training every two years and california statements of economic interest. Is that tier one or tier two mr. City attorney . Deputy City Attorney john gibner. I can look that up. Its probably not tier one [inaudible] and targeted at the type of Financial Decisions that the trustees make so its probably more limited but i will get bato you during the hearing on it. Thank you. Its not a complete disclosure. If you could identify yourself. Megan borne with the board of trustees. Its potential conflicts of interest. The Fine Arts Museums of San Francisco is a self perpetuating trustees we have two exofficios positions and the mayor and the director of the parks and recreation commission. When i was reading that as i was doing my Historic Research into this institution. Do they attend . No. Do you remember when they last attended . I have been only with the Fine Arts Museums for four years and i never seen them at a meeting. Thank you for that information. The Fine Arts Museums of San Francisco board may have up to 62 elected trustees. The current number is set at 44. The Fine Arts Museums foundation was formed primarily for the educational purpose of receiving donating and otherwise dispersing funds for the embell ishment and advancement and administration and enlargement of the Fine Arts Museums of San Francisco and the Endowment Fund is held by the foundation and private 501 c 3 organization. The foundations guiding document is the bylaws of the Fine Arts Museums foundation. The foundation of is a self perpetuating board and members are elected by the membership. The Foundation Board may have up to 17 elected trustees. There are currently Nine Trustees and one is exofficio and the former president of the Fine Arts Museums board. Is that nine include that person. It includes the exo fisho and the next one is also a 501 c 3 and operate in conjunction with and supplement the activities of the Fine Arts Museums of San Francisco. Cofam is guided by the bylaws of the Fine Arts Museums and the membership is comprise of the Fine Arts Museums of San Francisco voting members and the foundation trustees. The cofam board may have up to 75 members. There are currently 50 trustees total. So does that mean if you have 44 plus nine and the exofficio is part of fam and that is eight and that is 52 so where are the missing two . The two exo fisho of San Francisco and not included in the corporation board. Got it. Good math. Thanks. Although the boards and trustee overlap theyre separate independent entities and the line of separation between the entities are set by corporate and tax laws. We are grateful for the ongoing collaboration with the board of supervisors and the mayors budget analyst to arrive at the citys annual funding of the Fine Arts Museums. This fiscal year city funds comprised 19. 4 million, approximately 27 of the overall budget of the museum and about 50 is for security services. In fiscal year 201516 we continued with city funds to the capital work on the roof and exterior masonry on the legion of honor as well as projects to replace the fire alarm systems and failed security shutters. At the de young we corrected drainage issues in the entry court and continued replacement of failed exterior lighting. In fiscal year 1617 work will continue on the roof and masonry and shutters in the legend and supports on the de young tower. And that is within the citys city capital allocation, yes. Which is part of the 19. Four . Yes. Cofam contributes 46 million to Museum Operations this year. Key budget lines this year are cur torial and exhibition expenses of 13 million and education and other expenses of 2. 3 million, facilities and operations at 10. 6 million, marketing at 3. 4 million and technology at 2. 4 million. The Fine Arts Museums foundation contributes about 2 million in operating funds annually to cofam in fy 1415 it contributed additional funds of 2 million for art acquisitions. The foundations endowment assets are 123 million. New de young funds managed by the foundation are 79 million. All together the total managed assets of the foundation is 202 million. The that is in the 46 million . Yes it is. Okay. The museums employ over 530 part time and full time employees, approximately 200 are City Employees and approximately 300 are cofam employees. Im sorry can you say that again. The total number is how much . 530 full time and part time employees. We work with three yuns and we grateful for the services of more than 500 additional volunteers. Let me get this right and maybe i am just i havent done this for almost a decade but my understanding is that there were approximately a hundred fte on the fam city side and you just said 200. I said approximately 200 are City Employees, yes, but part time. Many are part time. Okay. Because i could have sworn that what i saw in the annual salary ordinance was i want to say 109. Although maybe thats 200 maybe full time equivalent. Test test test testing captioning. Test. Trained 50 San Francisco Unified School District high school students. In turn the teenagers engaged 4,000 San Francisco School Children grades 35 in classrooms and in galleries. The Fine Arts Museums are for free guided tours for k12 use and groups. Over 49,000 students participated in year and took advantage of daily docent tours and insight into the collection and our special exhibitions. Approximately 270,000 people combined were in the programs for access to education. Fine arts museums offered friday nights at the de young for over a decade now and its free and open to the public and this year we offered free admission to the collection galleries through a generous grant from the hearst foundation. Through a across departmental effort and this strategy and the Oscar Delarenta exhibition had over 3,000 visitors a night. For the year we hosted 33 friday nights and estimated 70,000 people attended to enjoy music, art making, demonstrations and talks and the gal scprees exhibitions. 47 of the visitors on friday nights are San Francisco residents and 775 local artists and musicians were employed during the 2016 fiscal year. Artists have been long been inspired by the promise and peril of the American West and this summers exhibition at the legion of honor and wild west plains to the pacific and the countrys last frontier and we have 117 paintings and prints and historical objects and other works from the Permanent Collection of the Fine Arts Museumses illustrate to the fascination with the west. A counter part to the exhibition at the legion of honor is edward shay and the American West and opened at the de young and lachey was drawn to the west and the role in mythology and this exhibition explores through media commitment to show the landscapes that first inspired him as a young man and that still compel his work today. Featuring iconic posters, period photographs, interactive music and light shows out of this world clothing and avantgarde films the exhibition San Francisco summer of love is part of the citywide 50th anniversary of San Francisco rebellious and Counter Culture that blossomed in the years surrounding the summer of love. That exhibition will open in april. San francisco summer of love sploars the events and experiences that define this dynamic area and draws upon the Fine Arts Museumses extensive collections and from loans from local collectors who are still around. In closing i would just like to thank you, our board of supervisors, and this committee. The Fine Arts Museumses of San Francisco are dedicated to fulfilling our mission and the legacy of service to the city and county of San Francisco and trustees and staff and Volunteers Join me in thanking you and for the continuing support and participation. Thank you and i have been meaning to come out and see the great American West exhibit. I got back from the buffalo bill museum. Dont wait and it closes in a week and a half. I will be there. You have my promise so i wanted go over a few high level policy places so that as we move forward we can understand what were dealing with particularly in and around the issues of the structure and governance of this three headed hydra. And excuse my ignorance because i havent delved into this enough but can you help me. Does cofam and for that matter fam have committees of the board . I believe they both have an executive committee. I understand that much from the charter. They have committees, many committees. Most of the committees are cofam committees. The Acquisitions Committee is actually an independent committee under the auspices of the foundation since the foundation controls the restricted funds that are invested for the purchase of works of art and that is a committee at large if you will because you do not have to be a member of one of the other boards to be on that committee, but most, if not all of the Committee Members are experts in a particular area of collecting or they are collectors themselves. We have academics on that committee as well, but there are also trustees, quite a few trustees, and quite a few former trustees who are on that committee and continue to serve us in that way. But theyre committees who are not trustees of any of the three organizations but Committee Members but not trustees of cofam, fam or the organization. There are some but the committee has members of the board of trustees and former members of the board of trustees who are experts in a particular area. We will go there now because were on that tangent. When the committee and Foundation Make an acquisition that becomes the property of what entity . The city of San Francisco. So in virtually all cases 100 of the collection, art work, objects, et cetera are owned by the city and county . There happens to be a small handful of works that are owned out right by the foundation. And presumably that was a function of the seller, bequester . It was at the specific request of the donor. Got it. And relative to the committees that so the foundation, fam and cofam all have an executive committee and make decisions without the full board when you need to acquire something quickly when you have an opportunity . That happens primarily through the Acquisitions Committee which like i said is technically a branch of the foundation since its involving the money, but then those acquisitions are always brought before the full board of trustees in the public noticed meeting to be presented and officially voted as being accepted. Understood, and what committees does Fine Arts Museums of San Francisco have . I will defer to the secretary of the board. Ms. Board. The Fine Arts Museums of San Francisco has an executive committee. Thats the only committee of that board. And the corporations of the corporations of Fine Arts Museums has an executive committee. I didnt bring the complete Committee List but i will run down the major ones, audit, finance committee, development committee, marketing, technology, education and the Fine Arts Museums foundation its such a small board that they you know a quorum would be essentially an executive committee so they dont have an executive committee. They have a the Acquisitions Committee and the entire board functions as the Audit Committee and the entire board functions as the investment committee. So the Fine Arts Museums which employs about 200 people and some number of fte around 109 does not have a finance or Audit Committee . All of those funds are actually controlled directly by the city. So presumably that would be the function of our controller . Yes. Okay. Can i ask a quick question supervisor . Absolutely. When you were talking about the acquisition of certain assets and theyre foundation dollars, private dollars then used to purchase assets which for the most part are purchased on behalf of the city and county of San Francisco . Theyre purchased and then transferred in the actual vote of the Public Meeting when theyre accepted as gifts from. Okay. Again i think this is a fascinating discussion but from my understanding and i thank you. First of all i thank you for all of the work and especially as a parent of three young kids. Your museums are tremendous assets for the city and our families but to be clear they donate them to the city of San Francisco. Thats the primary course of action. Thats correct. Thats set forth in the charter and we give you the buildings and you give us the collection [inaudible] yes. Augment the collections. Right. And make decisions about the successions things that were no longer able to care for. Theyre no longer considered with Intrinsic Value but thats a lengthy and complicated process that has go before the board three times before we send it off to auction and the time between the first meeting and the second meeting i think is one year. And that goes before the fam board . It goes through every board. Okay. That makes sense. It is the most closely vetted process i think that we actually have because divesting yourself something held in public trust is very serious matter so we want every Expert Opinion before we decide to remove it from the collection. Understood. And i realize this happened in successive generations but do you have any historical memory that there are some deputy City Attorneys who have been here since the 1970s that think they have historical memory but i havent gotten to the bottom of it. In the old days this was entirely a City Institution and 100 of the employees were City Employees and over time we ended up with the dynamic where some 330 are on the private nonprofit side and 200 on the city side. Do you know how that happened . Why that happened . Do you have any historical anecdotal actually i have been reviewing all of those articles of incorporation and bylaws and i cant give you the specific date, but primarily its because running the museums especially given todays Museum Standards around the world is a very expensive proposition, and the corporation was primarily formed to raise funds to augment what the city was able to support, so its allowed us to add a great deal of expertise in many areas with our cur torial staff and the only staff provided for in the city charter are the two curators that run the agen balk foundation. What . The awken balk foundation for arts and in the city charter. So that raises another question insofar we have this mixed institution that has a governing entity that is set forth under our charter, a governing entity that is not set forth in the charter although certainly allowed under the charter. It creates the question of who is ultimately responsible for insuring that our patmoney is cared for and in tact . I am getting to the issue of cureration and conservationship. Seems to me there is not a City Employee like for instance the Arts Commission of San Francisco is responsible for knowing where every piece of civic art is except for that which is under presumably the Fine Arts Museums, the Asian Art Museum and i would imagine the war memorial as well. How do you number one, track and inventory your culture resources and assets and to what city oversight is there to ensure that a city official actually knows that its being done well and right . Well, the director of the museums is the City Department head, so it is ultimately his responsibility to report to the Fine Arts Museums San Francisco board on those cases, and we do have two as charlie pointed out two registrars who are City Employees. Our collections information data base is quite complex. The files on the works of arts themselves are voluminous. We do regular audits of the collection. What we call spot audits because the collections are over 120,000 works of art at this point to check and see if works of art are where theyre supposed to be according to the system and in reverse identifying works of arts and it has all of its records in place and in the Electronic System and the paper files. Thank you for that. And this may be a question for mr. Castillo but relative to the relationship of fam and cofam are there employees that move from one to another, back and forth or is it just how does that work . Seems like the majority of fam employees are part time or security guards but there are others. The employees that work for cofam or for the city that are benefited they stay in that world. We do have employees that are temporary. We have a temporary guard that also works in the store but thats the permanent benefited employees tend to live in those either city or cofam because theyre tied to the benefits and theyre longer term employees. And as to the three employees who are City Employees but also receive a stipend from cofam is that Public Information as to the amount of that stipend . On the cofam side . No it is not. Its ultimately because of the public filing of nine nineties. Although thats usually in arrears. So youre nine nineties which is basically a nonprofit tax return only has to show yeah, the three highest paid employee , right. We actually show more than three. So that is publicly available information . Yes. And to get the total salary you added cofam salary on the 990 to the public salary. And mr. Castillo how long have you been with the institution . Nine years and proud to say i have been with the city for 18. Okay. This is a very unique dynamic. I mean generally in virtually all cases the public can see 100 if they are so desirous of what goes on within a brown act body, and this is a weird one because while 27 of the annual operating budget comes from the public while there is a Department Head who is a City Employee 75 is opaque, and has there been any historic discussion do you know under some kind of a theory if you receive close to 20 million in city funding that the cofam meetings should be open to the public . Is there any discussion of that . I have never heard any discussion to that effect. Okay. Supervisor farrell do you have any questions . Nope. And what is the relationship between fam and the Arts Commission . Were friendly. We really dont have any overlapping interests other than the fact that were very happy that the keith hearing sculpture in front of Moscone Center until the construction began and were proud its in front of the de young and we want it there as long as they want to and looks pretty great there. In terms of facilities and public assets the buildings obviously belong to the people of the city and county of San Francisco and the art and Cultural Assets. Does cofam or for that matter the foundation your offices i presume are in what, the De Young Museum . We have offices in de young and legion of honor. Is that pursuant to a mou or lease or Something Like that . The same way we had for instance the friends of rec and park had a lease to have an office in Mclaren Lodge . No. I think de young affords us more office space because it was designed that way. The legend has the curators there that mind the works but 99 other than that. And when you were walking in the door and supervisor farrell was around around as matter of a fact the letter in 2012 was addressed to supervisor farrell when the budget analyst did a performance audit of all of the article five institutions including the academy and the war memorial. Were you around for that . I was working as a consultant at the time that was going on. I didnt come on full time until september of 2012. And maybe supervisor farrell knows about this but in the research i was doing preparing for this hearing looked at the various comments, recommendations, findings et cetera and was wondering whether or not any of those have been or are in the process of being implemented or if you have any comments about that . And debra if you want to jump in for the budget and legislative analyst feel free to do so. Do you have the list . Yes supervisor i can speak to the time clocks. One of the recommendations made is the time we were doing payroll and again this is before emerge because i think emerge also spawned from this audit. We were doing paper time sheet in the museums and we have the over time events and getting messy so one of the recommendations they made in terms of administration and personnel was to implement a time clock which we have so i can speak to that one. Weve had the time clock in place since 2012, the same year the recommendation was made. And i think there were a number of recommendations made and i was kind of trying to put my finger on this a few minutes ago while cofam has a finance committee that there was no corresponding board of trustees finance committee for fam and a recommendation that such a committee exist on the fam side. Any thoughts there . Well, the only thoughts that i could present is the fact we work very closely with the mayors Budget Office to develop the budget on the Fine Arts Museums of San Franciscos side and i dont know what further added value there would be for a finance committee for the Fine Arts Museums of San Francisco. Well, we will explore this more in the next hearing and i really want to start with a large overview but relative to the issues that we read about in july i think july 25 in the San Francisco chronicle that would be a question as to why you might need a finance committee for fam. I dont remember specifically what was in the july article. Can i sure. Just a follow up question. Given the fact that the Controllers Office is the one managing the Mayors Office. Right. What authority i mean potentially supervisor peskin as well and what authority would have a finance committee have and body with zero authority . Thats my point. I dont know if they would have any authority. On the cofam side they have a lot of authority because thats where the major itd of money is raised and the determination of where its spent so that budget is vetted through the finance committee of cofam and presented to the board of cofam to be approved. Thank you. I believe supervisors actually approve our city budget; right . Yes, we do. We do. All right. Well, we can continue down that road. Ms. Board i wanted to ask insofar i made a letter of inquiry some weeks ago and you responded to that and sounds like some documents will be forthcoming. I thought i would ask you what the status of those documents that sound like they would take a little time for you to collect would be . Well, one of the things and now that i have met your legislative aid i am looking forward to working with her, but one of our challenges is just that the sheer volume of them, let alone separating out what would be a city responsive document and what not, but say correspondence pertaining to board of Trustees President woolsey. In my emails alone going back two years there is probably 5,000 and compound that throughout the organization richard probably has 5,000 and charlie has 5,000 and im not sure how we would do that so i would hope that we could work with your office and try to narrow it down to you know just frankly kind of a work load we could manage. That would be you know i started to look into this and i keep finding mountains. I am happy with you and my staff to narrow and get what it is that we need to do the jobs that were entrusted to do so we will work with you on that. Is that you are a 100 cofam . That is correct. Person . We dont have any we have understood. Thank you for that. Supervisor farrell. I have no other questions. I think this is an interesting History Lesson or discussion about how these museums are governed for sure and i am interesting to see where supervisor peskin takes this. I would say from my perspective i think we are incredibly lucky as a city were able to leverage our own city resources with the generosity of individuals and others that contribute to this to make our Fine Arts Museum an amazing resource for our residents and visit offe visitors and i say thank you to the staff and everyone involved and youre a true treasure to the city and i hope that isnt lost on anyone here. This governance structure is unique and a great discussion to have about it but i say thank you and continue that we understand how lucky we are to have the deyoung and everyone involved in the city. Let me agree and i will preface by comments going back to the late 1800s and the Deyoung Family started this and International Legacy and joined by the spreckels family and countless individuals and organizations that made the museums the envy of the world. That doesnt i think negate our responsibility as overseers at the board to have this once a century check in or once a generation check in and ask ourselves some fundamental questions and the questions and the theory of the longest standing member from one of our offices is much of this have been a response to shrinking general fund and hotel tax subventions to the fine art museums in the wake of proposition 13 and so if you go back to the annual salary ordinances of the early 1970s there was 100 of the staff were all City Employees and over time and granted the museums have increased their standards, the standards for these kinds of institutions have advanced around the entire planet, and has built an entire new edifice which was largely privately funded, and so the role of philanthropy is very important but also making sure that fundamentally it remains a City Institution that the city retains its oversight to make sure that we are properly ensured that we dont have any financial weaknesses or mismanagement to make sure that our partners, which is a Nonprofit Corporation which we contribute over a quarter of the budget to is accountable ultimately to the duly properly elected oversight body of this great city, so that is where i am going and obviously there are a few revelations back with regard to certain unauthorized or allegedly unauthorized payments which are the subject of independent audits, the conclusions of which havent been reached and forthcoming in the weeks or months ahead and we will consider those in due course but let me add to supervisor farrells words as i said at the beginning. This is an institution that has profoundly affected by life from an early age and i will get in there in the next week half to see the great American West exhibit and with that are there any members of the public to testify on item 7. Seeing none. Public comment is now closed. [gavel] and supervisor farrell if you have no objection we will continue this item to the call of the chair. Thank you. Thank you. Thank you mr. Castillo we will see you soon. Thank you. Clerk seeing no further business before us this body we are adjourned. [gavel] good afternoon and welcome to had San Francisco historic preserve Vision Commission regular hearing wednesday august 17, 2016. Remind members of the public to silence mobile devices that may sound off and when speaking before the Commission State your name fl record. Take roll at the time. Wolfram, here. Hyland, here. Hasz, here. Johnck, here. Johns, here. Matsuda, pearlman
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