Seeing none, Public Comment is closed. Go ahead and i make a motion to send it to the full board with a positive recommendation. Motion by kneeing seconded by supervisor tang without objection madam clerk madam clerk, is there any additional business to come before this body . Theres no further business. Thank you, everybody were adjournedgavel ] i call this me of transbay joint powers board of directors regular meeting to order for october 13, 2016. Thanks the sf govtv for being there. Would you call the roll, please. Madam secretary . Sure. Director jeff ago, jane kim, edward reiskin, Bijan Sartipi, present. You have a quorum. The first item on the agenda. Item 3. Communications. Im not aware of any. Okay. The meeting before last, ed said we should have had a presentation from last time. Yes, we should have. I didnt remember that was a closed session. I said that closed session items didnt have to be sent but i was in correct in telling staff that is improper. If the we want those ahead of closed session, then so be it. Get back to me with your opinions. I guess anything that we are going to be considering in open and closed session is especially to consider without being presented with the materials. All right. We will change that protocol. Thats my communication. Next item, please. Item 4 is board of directors new and old business. Item 5. Directors report. Good morning, board of directors. We brought a request for funds and i presented to the board june 9th including advancement of preliminary engineering for updating and Construction Cost estimates. This work is necessary for program cost estimates for valuable funding plan that would avoid difficulties we had in phase one. Unfortunately the scta board did not request the approval at this time. Some question the impact and fee issues and as well as the oversight protocol that we assigned. Im working closely with the sfta director to address the supervisors concern with the information we have. We also continue to reach out to the commissioners directly. We reached out to many of the commissioners at this point with staff. We will continue this effort. The questions during the meeting especially as it pertains to the access of the cost estimate cannot be answered until we finish the next steps. We hope that through my close collaboration with experts from sfcta we can gain approval to move forward with advancing to the Transit Center. My main concern is the escalation cost is about 200 million a year on a 4 billion budget. That translate to 200 million a month. The sooner we can move with that work, the sooner we can deliver phase 2 in the cost that we would incur. We hope to be receiving our funds disbursement for tifia and will provide what mtc has provided for phase one which will be happening later this month. I would like to thank the Mayors Office and Controllers Office and office of finance who helped with this. We hope to receive these funds soon. On september 29th and along with our Management Program control team, sorry, the Union Station. The Union Station program is similar to the Transit Center program but its on a smaller scale. It has an active retails component with the project for development that the rtd sold to the developers to build around the area. The station has a service component. The real platforms are exterior and below grade. They have a master plan for the historic station and the renovated hotel and will plan to use the hotel for Food Services and they have been there for 2 years and exceeded their business. They have a lot of passengers and people came in to conduct their business and eat. Its a good model for us and well be using this as a benchmark Going Forward in discussions and negotiations. The tdp has been invited to join other transit leaders to participate in the cal trans rail and Strategic Plan advisory committee. The first of six advisory meetings will take place october 19th, next week. We are glad that we have been invited. I will look forward to actively participate in this meeting to provide information and also receive information on how transit is being developed and advanced. Next week, i will be attending the California Transportation Commission meeting along with my colleagues and the golden gate Transit District to further advocate for the low cost leaves for the bus tour facilities from cal trans. This particular item was on august meeting for information organization. Next wednesdays meeting for an action item and they will provide the information for discounts. They are provide discounts for market value. We are asking for more discount than that, a 30 discount according to ac transit will provide a break even point. We hope to have something that will work for all us. I while at the meeting, i did extend the invitation for the transit members. I will be having a tour of the Transit Center. I will keep the board informed of that. Next the pla Quarterly Reports. Good morning, members. Im here with our labor project agreement Quarterly Report and end it with our apprentice reporting trend. For our administration we held our 19th administrative meeting which is a 5year milestone running the pla and doing very well. Our labor, weve had no issues. No work stoppages. Off Skilled Labor is meeting our peak very soon. We had two variables in the last quarter, back pain and shoulder issue, but no loss time. Regarding our interns, it was a great summer. We had a great send off and look forward to next summer to bring those interns back. Regarding veterans, we have a veterans event that was just held and also a various hiring fairs specifically with hiring our heroes and especially november 7th, hiring event at the warriors game. Anyone going to the oracle arena you will see our hiring people there and union continues to spread the word about direct entry. Regarding the plumbers, pipe fiters and carpenters, they talked about apprentices. This is the Biggest Program they have ever had. The Building Construction trades, michael continues to work for the articulation agreement with the school district. There are some agreements they are working through there and they will get through that agreement soon and Apprenticeship ProgramSocial Security goal. Our labor statistics 2. 5 million in craft dollars in the bay area and regarding tracking our labors and operators, we are holding a 19 apprentice ratio. We are above our gold at this point. Our goal which you can see is the green line and the red line is tracking all apprentices. We are doing well now at this time. That completes my project Labor Agreement presentation. This concludes my report. I have one comment on it and that is that the Board Members really, i would urge you to watch that meeting at sfcta because a lot of things were said there about the tjpa and to get a good feel. Three supervisors specifically mentioned the realignment study. So that was something that seemed very concrete as far as getting something down and there were other things that were as much a reality, but that was one thing we had to come to terms with. May for director gee and myself, if you can extend the information for the meeting and the rest of us know how to get in there. Its a good link. Its a good thing to watch, about 40 minutes long. Thats all. A question, is San Francisco county sales tax the only available Funding Source to help advance phase 2 . There is other potential Funding Source, the impact fees from the city as well. Scott can speak to that. Hes been working with the good morning. Transit Center Impact fees would also be a source of funding because those impact fees are comprised of an open space fee and transportation fee the park and dtx would be eligible. We are engaging to see what opportunities might be available to access those funds. Okay. If i can just mention something, aside from the funding, the way i continue to look at it and i mentioned that to the board of supervisors that a 4 billion project is not going to be able to be delivered by one agency, we need the support from everyone to be able to do the project. Okay. Next item, please. Clerk item 6. Construction update. Good morning, directors. This needs to be director Bijan Sartipi needs to leave early. Sure. Regarding our graphics, its showing the construction going on and shows a lot of the areas on the bus island area is working very well and along the tennis racquet. Lower levels are showing a lot of walls in the lower concourse getting ready so we can get to our electrical rooms and all the Electrical Equipment to show up. On the bus ramp most of the work is on the cable bridge at the lower right and the middle section in the doughnut area and the buses actively working. We have the bus activity with many of the pictures, this is a fairly recent picture of the bus ramp and the corridor that moves up to the west approach is progressing well. We have more than this picture was a couple weeks ago and here is a good picture of this is a drop in span. This section is between the cable stay and the Transit Center. A 15 section mounted is progressing very well. A piece that will show up here in a few weeks. In a western zone, a lot of work at 201, far at the west end. You can see that picture hanging looks like a drainpipe. You can also see a lot of the concrete is poured for the island and the bus island itself and they are being readied for delivery of equipment. They are showing up this month. Thats a big milestone. In the orange, all the waterproof going up on the roof and the glass on the roof has glass on it now. Quite a few sections on there and its coming along very long. On the right, they are ready for some transformers to show up really soon and a lot of off site utility work is happening. If anyone has toured recently, we have the curves in place. And the roof is getting painted and finalized and getting worked on around the right column. The right column is starting to get the skylight. The framing for that is put in place and the awe ning is being put in place and the glass itself is being installed with most of the glass being done here for about a month for the grand hall. The bus ramp, underground utilities, the sea walls are progressing and the bus turn around elements around clementina where the work is right now. The fifth one was just within the last couple of days and they are working on 6 of the 7 cables. If you are driving down Howard Street you can see that now. Same with for upcoming work in the central and eastern zones complete, get the Water Proofing, continue the glass floor. Water proofing, its all about Water Proofing and concrete on many levels now. Eastern zone that is glass floor also going in. Grand hall glass completion and in all the switch gear and transformers are happening as well. In the western zone, same with the switch and transformers at the proper levels and the bus branch and bridge should be complete with its cables by the time of our next Board Meeting and should be in the process of armoring and capping the cables so it will start looking complete. The clementina turn around will continue to be poured. Regarding safety and labor, there was no loss time or reportable month. We are in the millionth hour through september. The budget, the estimated completion the 2. 147 billion has gained our award from last month. Based on the 2702 award is down another million 1 2 based on the award recommendation. Its trending in the right direction. In regard to contingency cost, this is our spreadsheet that shows the Contingency Program reserve which reflects the same number that the remaining balance has increased by 8 million and gone up to 149 million to 206. 9 million at this time. At the bottom it shows whats coming up. There are some change orders anticipated and but its progressing as we are projecting at this point with the spending. Our schedule this is the big one. Weve been talking about this in anticipation. This schedule is in december 22, 2017, is our substantial completion date. Appreciation to steve humphries, they have been working very hard on this. We are as of today on schedule for a substantial completion of september 22nd. Thats a tremendous milestone that the team has been working very hard for a while on now. In less than 15 months, thats a great place to be. The last 15 months werent easy, but we are focusing and swarming on any issues very quickly. The bus ramp is holding for approximately a march substantial completion as well too. So that will be around the bus ramp will look pretty much complete. The bus Storage Facility as mark referenced, we are holding those states for right now. The one item, i do note at the bottom of this, the park itself, the building itself is on schedule. We are still working on pulling the park itself to be completely done by september 22nd. The focus was getting the building, now the next focus will be to get the park. There is commitment to get that as well too. There is going to be a heavy apropos, once we get all the heavy machinery on that. Recovery schedule has been submitted and now well continue to monitor it and keep track of issues. Regarding buy america, that is an item we have been tracking for a long time. Its almost retired. We had some very strong issues with Fire Management control that are behind us at this point. Now at this point we are in a monitoring mode as submittals come in, we have been addressing individually. The very large issues and big concerns are behind us. Transit agency bus configuration ratio, there was a meetings with the director and they talked about many things and mainly how mike took back to his team about basically implementing any type of changes after the Transit Center is opened looking at the options of that and leaving us in an as built configuration on day one. And development for optimization but absolutely committing to an effort thats needed in 2017 to engage the transition planning to get ready for day one. Then the last thing which ties in all the operational readiness master getting on board as soon as possible. Hopefully by january if possible. The more time they have to get on board and handoff construction will be very helpful and getting the transit operators themselves. That is going to be a strong push. We are having biweekly meetings. We are meeting with all the transit agents. We are bringing the team on this theme that we are going to be ready december 2017. We have to get everyone on board with that too. With that, that completes my construction update. Thank you. I just want to say thats amazing that 14 months away from when we are supposed to be complete to have a 4month positive swing on this schedule. Its outstanding work by the director and the whole team on all sides. Thats great news and great work. I really have to give credit to steve humphries. Steve is here. Hes really rallied his team. Hes been at it since january and able to come through. Every work item we do is critical path. There is no room for error. We have no time. Thats how the team is whether its minor or major to make this happen. They are all priority. Thats our mantra. One thing i would be interested in the future agenda item, the time that is ready for completion and ready for operation because thats the sort of thing i want to make sure that ac transit understand when its expected and ready for operation and whats involved in doing that because i hear some of the people think its going to take several months to get the building ready for operation once its up for completion and im not sure that is true. We intend to occupy the building december 2017. We need ac transit. I talked to mike and hes going to help us out to come in the middle of 2017 and give access to the building so they can start training and do what they need to do. We need to work with them to see when that can happen. Its going to be a work in progress, but we need extra transit and the rest of the operators to do is to come to the job site and figure out what they need for themselves. Substantial completion and standard operation day is set. Thats what im going back to them on that there is no differential there. That they in fact expect to be rolling buses in with passengers on new years day. Thats what im told. They have been driving buses for a long time. Its not going to be hard. [ laughter ] okay. I just had a disconnect from one side of my ear to another and i want to get them straight what we think. Okay. Good. Thank you. Clerk next item . Yes. Your next item is Citizens Advisory Committee update. Good morning, chair harper, directors and executive director. My name is bruce sag, the chair of the epiand advisory committee. I want to share a few items, many of them you have heard and we too heard about the substantial completion being ready on december 22nd for the substantial completion of the center and we were just ecstatic. We wanted to express our appreciation and thanks and congratulations to the project team and all of the folks on the project team really pulling this together and bringing that date forward. And with the project having over time with all the tremendous cost pressures that we have experienced over the duration of the project but delivering the whole scope of the project in phase one in delivering the scope on schedule is a major accomplishment. We shared our congratulations to the whole project team and everyone involved. With that said, chair harper what you just said is something we want to get on clarity on also. The substantial completion and readiness