Good morning, and welcome to our plans and Program Committee meeting of the for tuesday october 11, 2016. Im tang, chairing this committee. And to my left we have commissioner v avalos, and peskin and from sfgovtv, we would like to thank jennifer and mark. Could we call the role . Avalos in frechlt present. Farrell . Absent. Peskin. Present. Tang. Present. We have a quorum. Thank you. Item two . Item two, Citizens Advisory Committee report, this is an information item. Welcome chris, our cac chair. Good morning, commissioners. I am here to report on two items that we discussed at our cse meeting this month. Item number four in your packet, the 12. 7 Million Dollar prop k. We approved this unanimously. And it will just make a comment on when we discussed this. Being accustomed to seeing the high dollar amounts to some items some were taken back by the high cost of the much needed protections at the six facilities. And while the contractor portion of the allocation of the request is broken out really well, and i thank mta for providing that. And something that jumps out at us that was not explained and i hope that they can explain today a little bit further, is the nearly 2 million for the Construction Management and support and engineering and project manages management and it seems high. And the prop aa criteria and we approved this unanimously, and it was changed and removed the languages in the plan, and actually added a safety, criteria for the transit category. That is all that i have. Thank you very much for your presentation. Colleagues, any questions or comments in okay, seeing none, thank you very much, we will go to Public Comment on item two. All right. Seeing none, then Public Comment is closed. And that was an information item. Item three, please . Three, approve the minutes of the september 20th, 2016 meeting this is an action item. Questions and comments . Seeing none, we will open it up to Public Comment on item three. All right, seeing none, Public Comment is closed. Motion to approve by commissioner avalos and seconded by peskin. I know, sorry. A little early there. Okay. Second. Thank you, we could do the roll call vote. Commissioner avalos . Aye. Breed. Absent. Farrell . Absent. Peskin . Aye. Tang. Aye. The minutes are approved. Thank you. Item four please. Recommend allegation of 12,713,969 in prop k funds with conditions for two requests subject to the attached fiscal year cash flow distribution schedules this is an action item. Thank you and we are ready for you, the director of the policy and planning. Thank you, good morning, supervisors or commissioners you have the item before you today to allocate just over, 12. 7 million in prop k funds, there are two requests, and one is from the sfmta and this is for the fall protection project. For the construction phase of work. And as they have been reconfigured over the years to create more space for passengers and more of the transit buses have the power and the fuel and their cooling and their Electrical Systems on the roof rather than inside or in the back of the bottom of the vehicle. And so this would up date the Fall Protection System and there is a picture on the slide that maybe we can put on to the overhead for you on the first slide. Just to give you an idea of what is involved, so it would be upgrading the facilities. There are also a host of electrical and system up grades that would be required in addition to just the osha. They Occupational Safety and Health Administrative compliant Fall Protection System and so there will also be and there are electrical switches that are involved and in terms of the overhead power that is involved and so they will have to deenergize and put on the new lighting sit systems this is for 12 million for the main nens facilities as well as the station to facilitate the building mant nens, and the next request of the second of the two requests this is from the public works, and this is for their annual curb ramp request, and the locations are identified in your packet materials. Happy to point you to the pages, district throughout the city 256789 and ten, and the funding will up date, i am sorry upgrade or renovate, 65 new ramps, and they have identified they being dpw, has identified 56 locations and the locations are selected based on the disabilities americans with disability priority criteria. And members of the public can request kurb ramps online. Or by calling the 311 telephone line. And as well. So, i am available to answer any questions that you have and also there are Agency Public project managers here as well. Thank you for your presentation. Just going back to the worker fall protection installations. I know that the cac chair brought up the issue regarding the high cost at around 12 million, could you just explain why the high cost . I will my best. I dont see the staff in the audience, but these are specialized systems, at very, you know, specialized maintenance facilities and so, you can tend to see higher Construction Management costs when there is a variability in the potential, you know, work that would be done because it is a specialized to those facilities. And it is not just necessarily, and there are seven different facilities as well. And so it is not just, you know, a blanket scope of work that would be applied to each of them. So, but i, i am happy to follow up if a committee wishes. And sorry. And so, i mean. So about 14, actually i think that it was about 14 and not just 12 for the total cost. And what are the mta staff using currently . Is it that you were completely replacing them or that they did not exist or. Yes. Complete overhaul. Yeah. So, it varys by facility. And so for example, at mme, at the east facility there is an existing elevated platform. But there are gaps in the platform, edges and that and so that there is also a lack of support railings for example. And then you can compare that to the work for the cameron beach facility with the historic street car maintenance where there is structural strengthening that needs to be added to the dual systems for the tracks where the other tracks dont even have the two railing, and this is for the street car maintenance and so you also have the trolly coach, and the historics and the lrv and the different kinds of facilities as well. And this is not a one size fits all. And you have the different types of vehicles that these folks are going to be on the roofs of maintaining. So, each facility has a relatively specialized need, but they will be designed in compliance with osha standards. Okay, commissioner avalos . Thank you, along the lines of my questions because they were from the mta to be here to share that. And maybe when this comes to the full ta, that they can be available to answer any questions at that time. Absolutely. This is a large allocation and i understand that it is variability in terms of what each facility will have compared to another. I guess that i am curious as well, what or how often the falls are happening . I think that it is important to protect the workers but also i am not sure if that has been an issue and often are these, what we have for the catchment, and it is available to help someone, or have there been injuries, and the information to have in the background as well. Okay. Thank you, commissioner peskin . Well, first of all, i am not, i dont know what the time frame on this is, but it is kind of interesting that mta is not here to answer the questions. The questions that i was going to raise from on the same issue, the fall protection, matter, is that we just built muni metro east. I mean, how or why are there gaps and why arent there railings . Is there a design defect, was that, that it was not constructed to our interest, i mean, why, i mean that it is a brand new facility. And then, as the cable car barn for half a Million Dollars, i mean that i want the worker safety, but they have been painting the roofs of those cable cars for 150 years. I mean, it is not like there is no new roof mounted equipment on the cable cars. Yeah, that is certainly good questions. And i am happy to address them from what i know of the projects. And you know, i do know that there are compliance, and regulations that do get updated over time. And i can certainly follow up to see if something has changed, particular to mme. Yeah. Mentioned in here, so are these osha mandates, are we out of compliance with osha or just tricking this thing out . No, the project is to install the Fall Protection Systems that are compliant with the osha regulations. So that, then, leads to the thinking that what is there is not osha compliant at this point. But i will confirm. Has osha told us that. Yeah. I mean, is this something that considered to be grandfathers by osha, are we under some kind of osha mandate to do this . Or portions thereof . That i dont know how far and what happens if you are out of compliance. And i mean that i know that this is a worker safety, and it is couched as a worker safety capital project. And so, as far as what happens if you are out of compliance, or how long that we have been out of compliance, or even if we are out of compliance or we are in compliance with the former mandate and now they have changed and now we need to upgrade the systems, we can certainly dig into more of the nuances of the compliance issue. Okay. And this to my colleagues, the cable car barn is in district three, and i go there from timetotime and say hi to those folks and they raise a number of issues that i hear about that i have not heard about this issue but that does not mean that it is not legitimate. And i am wondering through ta staff if there is someone from sfmta who would better speak to this here or could we delay this later if someone could come. If that does okay, with the committee, i have a feeling it has to do with the start time of the meeting. Okay. It might be coming at 10 30. But it is certainly up to the committee. Okay. So i would like to suggest that maybe we delay item four until later. And because my other follow up question was which i asked the ta staff as well, was i know that from the last transportation bond measure that we passed a large chunk was actually going towards renovating our facilities, muni mant nens facilities, and so, you know, when they are rebuilt, or i dont know what the plans are for the time line, but if we are going to be spending about 14 Million Dollars i am just wondering, how that plays into the time line for some of the other facilities that will be either renovated or completely rebuilt. Definitely. Do we have something to add here, or next item . We are going to be joined by commissioner farrell and i think, that again, it seems that there is agreement that we will continue item four until later in this meeting. Okay. Thank you. And then at that time, we will also take Public Comment. So, at this moment, why dont we go to item five . All right. Item five. Recommend approval of the 2017, prop aa Strategic Plan policies and screening criteria. This is an action item. Good morning, prop aa was approved by voters in 2010, and generates revenues from a 10 registration fee, to fund the transportation improvements and includes a plan that governors the program, and compared to prop k that has revenues of is 00 mer year, the program is pretty small closer to 5 million annually, and prop k has 40 categories, the aa plans divides the funds between three, street repair, and transit reliability. And to help this program have a big impact, prop aa, is focused on quick to deliver the projects that brings the projects to the cities city wide. The aa plan requires the Transportation Authority to develop a Strategic Plan including a five year Priority Program of projects for each category before the funds are allocated and we are in the final year of the program developed for the 2012, plan and so it is time to develop a 2017 shths plan with the programming for the fiscal years, 2017, to 18, to 21, 22, we anticipate having, 23. 2 Million Dollars available over the five years. Which is less than was available for the 2012, Strategic Plan due to the additional year of collection. So the prop aa is strategic double a, updates are guided by two key documents, that were recommended for minor visions and that is the action item before you this morning. And the first is the prop aa Strategic Plan that provides guidance on managing the program and including allocation, and expenditure of funds, and the first one is the screening and priority criteria. And for funding within the three categories. And we can consider the proposed revisions to both documents minor, as they are primarily focused on stream lining and clarifying the language and adding references to the initiatives such as vision zero. Once this guidance is in place for the 2017, plan we will release the call for projects to solicit applications from project sponsors. The call for projects amount is based on new revenue, over the next five years. You may recall that we updated the forecast in february, and based on actual revenue, collected since the inception of the program and we are recommending maintaining that same, forecast of about, 4. 8 Million Dollars per year, additionally, two projects have been completed under budget and so we have about a half Million Dollars to add to the pot. Finally, to provide a comfortable buffer, we are recommending setting aside, 260,000 to restore the Program Reserve to 500,000, which is about ten percent of the annual revenue. And we just saw that each program and each aa category has a target percentage of the total funds over the 30 years of the plan. And for the 2012, plan, as some projects have been completed under budget, things have not quite lined up with those targets. And so we are recommending setting the amounts available in each category to bring those categories back in line with the target percentages. You will notice, for example that will result in more being available in the transit category verses the pedestrian category. So after this committee and the board act on this item, we anticipate releasing the call for the projects by november first, we have already been discussing the up coming call with the eligible Public Agency and the private sponsors via the Technical Working Group and plan to host the workshop in november. And we intend to get sponsors until mid january to submit applications and after evaluating, we will be back in march with the recommendations and we will start to see the requests of the first of the new projects at your meeting next june. And finally, while your attention is focused on prop aa, i wanted to give you an up date. As amended it will program, 27 million to 22 projects. And then we are close to the deliveries on track, with 23 million having been allocated and eleven million are opened for use, including the new, transit plans plaza pedestrian connector that just opened at city college on the first, and there is a fact sheet in your packet that has the information on the additional completed projects. And we are anticipating bringing the two final requests for the 2012, plan next spring and they will be for the transit improvements and the pavement on geary. And with that i can take any questions. Thank you, i know that the changes are minor, and just in what you explained as the guidelines and the other one which was related to how you evaluate the projects, could you explain like what the changes will be materialally, in terms of your work . It would be great, thanks. In terms of our we have rolled that into the phase, which is how we typically handle requests. And i think that we have eliminated a couple of places where there were literally redundant language edited for the clarity. And we have done a couple of things that, like if you have unspent funds at the end of a phase, the prop aa funded, we had previously said, you know, that the language is a little bit ambiguous, it says that you could return the funds to the project, even if the next phase was funded by another source, or Something Like that. Now we are saying, that, if it is does not have a future prop aa funded phase, that needs to return to the prop aa pot, and so examples of that, and so in terms of reading, yeah, in terms of the screening criteria, we have as for consistency with the plans, and we have tried to make that a little bit more flexible in terms of not being city wide adopted plans but the agency adopted plans just to show that these projects or priorities as to the agencies. And in terms of we used to lump kind of a need and a relative need in terms of time in these relative need of safety and we have broken that out, so that we are focusing in the general priority on the time sensitivity, and then we will try to address, safety concerns within the Program Specific priority criteria. And is that. Yeah, i as a layperson, i didnt quite understand the language so. Yeah, sorry. So these criteria, feed directly into how we score the applications once we receive them, and so it is important for them to be a little bit wonky in terms of their position. Thank you. All right, thank you very much. Colleagues any other questions or comments on item five. We will go to Public Comment. Seeing none, Public Comment is closed. This is action item we will do a roll call vote. Avalos . Aye. Breed. Absent. Farrell . Aye. Peskin. Aye. Tang. Aye. The item is approved. Thank you. Item six, please . Item six, recommend approval of San Francisco input on the plan bay areas 2040, draft preferred scenario, this is an action item. Thank you, we have amber kros. Excellent, thank you. Amber crab and i am with the Transportation Authority. And so today, i