Transcripts For SFGTV Transbay Joint Powers Authority 2917 2

SFGTV Transbay Joint Powers Authority 2917 February 13, 2017

Please. Gee, present. Kim, here. Reiskin, here. Nuru, present. Sartipi, present. Harper recollect present. Mr. Chairman you have a quorum. Next item. Next item item 3 and 4 chair harper requested to move those items to the end of the regular calendar agenda. If there are no objections, that will be communication and board of directors new and old business. Thank you. With that your next item is executive drether report, item 5. Good morn ing director. January 19 the California Transportation Commission approved the 25 year lease for bus Storage Facility with 85 percent reduction in lease rates for fair market value. We have provided ac transit based on lease terms. Ac transit board is expected to approve the sublease later this month. We also expect to be receive bids on the bus Storage Facility later this mung. We plan to bring the caltrans lease, ac transs and bus contract to the board for approval in march. Follow tupe last month discussion regarding the boards desire to invite the california highspeed rairl rail to join the board. Morales appreciated the invitation and agreed adding added highspeed rail is a benefit now that phase one is complete and [inaudible] cal tran highspeed rail. Given the highspeed Rail Authority is one the largest operators when phase opens and expected to make contributions to funding phase 2 inclusion on the board is a porent step. Morales informed to discuss with the board and get back with next steps. As i reported last months meeting our allocation request was included on thujepda fl the january 4 24 transauthority meeting. The commissioners felt they needed more time to understand and dejust detail thofz re ques so the items was continued to the february 25 commission meeting. We have briefed commissioner fewer on the project and scheduled meetings with commissioners [inaudible] sheehy and [inaudible] before the february meeting to brief. We are doing so with staff so we are doing it together. We hope to invite the new commissioners before the Transit Center february 28. Request of 6. 8 million will allow to move next steps we highlighted including the events and design to 30 percent. Updating Risk Assessment and right of way analysis to minimize impact to the property ies. This will help produce a fair cost estimate for phase two that will [inaudible] experiencing in phase one. On the direction from the board the december meeting i met with director john ram and his team on january 31 to discuss the development ofant grated schedule for phase 2 and citys study go frgward. The existing director, ken rich director och development with economic and Workforce Development and [inaudible] director of transportation [inaudible] joined the meeting. We Exchange Schedule information for our project jz discussed the parameters frl next steps for both the [inaudible] schedules. Based on the discussion it is agreed more time is needed. We exchanged for both projects so will continue discussion and hopefully update the board in the near future. The team also provided director ram and team with update on the progress of the supplemental document study and the [inaudible] report and shared the responses to city comments. Director ram and team are reviewing our responses and will provide with input. They also provided preliminary input we are considering at this time. We continue to advocate the engineering and design work we propose to [inaudible] produce information that is useful for all [inaudible] in consideration and allow the policy makers to make better decision based on that information. We will continue to work on the planning in the Mayors Office to invest studies for successful completion. Joined staff from the Mayors Office of planning on a trip to sacramento to meet with california [inaudible] we presented with state of San Francisco [inaudible] delegation and staff. The purpose of the trip is discuss the potential to reducements or deuce leases for the caltrans own parcel for [inaudible] that we expect to have next to the transit sent squr other parcels located under freeways the city wish tooz turn into parks. Caltrans informed for them to be anal to provide discount leases for areas under freways requires new legislation so will work with them and city folk tooz make that work. With that, that concludes my remarks. Any questions, comments . One question. You made reference to city feedback that you received on supplementing eis draft, is there other feedback that tjpa received and thats i guess of substance and shaping the final . Not that i know of. Not sure if mark did we receive anything . The only feedback we received is from planning. We think we can address it. Thank you. Next item. Item 6 is construction update. Good morning director. Ron [inaudible] will give our monthly construction update. And yet another stormy day. Despite all the rain we had so far we are reporting we are still on schedule. Thankfully to a good part moefs it work is under cover at this point and roof elements work mostly in the rain so it is a good thing. Our graphic here shows that the progress is continuing well. On the roof park the biggest element that is different is we have a lot of mcguire and hester rooftop park elements. Bus deck just all the concrete for the bus deck isle is done and will be done by the end of the month. They have to do a lot of overhead work. When you get to the ground level and the second level, most is like glass is going in and a lot of build out of the rooms, so it is starting to take shape. And below grade these levels focus on getting the important electrical rooms. The west end or upper left area just about whether the rooms are done and will finish up at the east end after those as we progress through. Showing pictures and bullet points in the western zone. Working the skylights. Has all the grass in. The restaurant is starting to take shape, a lot of walls are being poured and mep throughout all levels is progressing and then the concrete masonry unit or a lot of walls for the rooms are just about done. And then our rooms are all getting ready for energy. The last vehicle bike ramperize coming along. In the central zones in the picture that is the biggest change. Trees show aed up. We have 20 of hundreds that will show up but learning turns like Monkey Puzzle and horn beam that are beautiful trees that will all start taking shape as it starlts progressing throughout the year. Also in the central zone mep is the focal point as well. It is really a lot of element and focus is on the electrical and continue to build out the rooms as well. The first street temporary bridge is progressing well and just about up and finished. They will finish most the work this month and progress to beale shortly. In the eastern zone, the like home skylight has the glass in it so thankfully for the storm weez had this week we have glass that is helping tremendously keeping water running or having to deal with drainage issues. Bus deck drive is complete and eastern zone is just as critical and really more taking off the western and central zones have been the focus as we work from west to east. All the cmu walls as well are all must done. The cmu is coming close to completion. The bus ramp, all the concrete is pour frd the viaduct and frame work. They are finishing up the Southern Area near harrison street and also at the Transit Center frame 5 that gap is where most the work happening at this point besides all the clean up as we focus towards the march 30 completion date. Items working on is the railing on the cable stay. Also, the drop in span that is a 50 foot section next to that they are smalling that. There will beonce that is smalled they can do a lot of final work on frame 4 which is cable stay and cut cap the cable squz do the lift off and make the cable stay in the final configuration. We are doing under ground utilities and drainage and final connections needed to complete that particular part of the project. One item i want to note is we have a upcoming close yrb, beale street. Beale street is different than first and fremont in the sake that beale has ocs lines. When we remove the first and fremont we are able to do that on a stage construction element, but because of the major disruption to ocs we started a process of asking about the removal of the ocs linesx leave them down for a period of time to doall our work and get the ocs lines back up and do everything we possibly need to do in this limits of work area and its working through the process and believe we are moving forward with the march 4 closure. It is close thd month of march. Ocs. The over head lines. They dont have in the least bay. What we have done through various elements of the project, impacting the muni system in piece meal which we if we did how we do first and fremont it would have impacted the muni service over a 7 month period because of the operation. We are onlt going in and out in a 28 day period. Do it in the month of march and get it over with and it is lot less pain and wriping the band aid off faster is less impactful to the system and will be from march 4we have april 1 a 28 day period and developing a hour by hour schedule. Now we have high level and will get to day by day and hour by hour to insure that we beat april 1. We have internal goals to insure we are done by april 1 and there will be no hick ups to insure the lines are back up for muni to be back it normal operation by the end of the month of march. Regarding safety and labor, we got recordable and recording is zero. There was no lost time incident. Yesterday we found out that one of our january 1 days got reclassified as a recordable particularly gentlemen had his thumb identified a continued to hurt and wnt to medical and found out it was fractureed so had to reclassify as of yesterday. He is on modified duty so we will report next there was one recordable in january. We have surpassed 3 million craft hours by far now. We are at 3 million 59 thousand with 104 thousand just january alone. With that, i will turn it over to ron to complete the rest of the presentation. Thank you. Good morning directors. Thank you dennis. It is good to see the progress in the field despite the weather we made a Great Strides particularly seeing trees arrive and believe the bus deck is all but done in terms of concrete and all, so good progress. Moving or focusing on budget overview, our estimated cost of completion is staying steady at 2. 146 billion and our Current Program expenditure has reached 1. 64 roughly about a 26. 3 million uptick over the month. Committed fund had 19 million uptick having the arrival of the city funding and nob nub come in allowed to free up a bunch of ntt so well be minimizing or diminishing the practice of a hand to mouth ongoing work. That brings the budget to 72 percent and contract time at 86 percent. With respect to contingency cost expenditures relatively light month with 2. 3 million overall draw. Something to do with complicationwise [inaudible] and a good measure of it for the buy ouft the gas and emergency raid radio system infrastructure. In forcast we got about 300 k on the horizon, so fairly low on the contingency piece currently. Schedule, blissfully boring t. Is pretty much steady state. Eager to see the lease finally lapd with the bus storage and the bids come in so we can start getting some traction on the bus Storage Facility. And the bus ramp we saw the post substantial completion work at the bus ramp, which is beyond april of this month, has a littleit is reflecting catch up work below the ramp. Street lighting and utilities that we anticipate will be punch list activity but all in all it is pretty much reflecting the last few months of schedule stabilization. In terms of risk, we have moved out of the challenge zone and more of a risk zone as relate toog schedule. We continue to look ahead and treat everything as if its on the critical path. A culture of seeing what as i call it rocks in the road ahead of us to insure we tackle problems before they become insur mountable. Examples of that, dennis mentioned the beale street removal. Some clever resequencing and compression of time there and in fact we were geared to do fremont street ahead of beale and recognized constraints with neighbors activities so leapfrogged over that and also bought us time to remove some of the columns below the bridge prior to disrupting traf recollect. We are always looking for opportunity to readdress our approach in the interest of addressing the issues own the horizon. The last topic as i have been doing the last few months is operational readiness. Still eager to see the arrival of the master lease e. We raffted up the transition planning meetings to weekly basis. As i noted last month, we are still kind of on our trufjectory of ac transit starting opraigdss march 2018. We did meet with muni recently. They reiterated their training timelines of 45 to 60 days, which bumps up close to march as well. I did start getting some dialogue about what i mentioned last month about a measured migration or a soft opening. Starting some discussions around focusing on the weekend routes. Maybe a few weeks ahead of the bulk of it to start teasing out issues with a as i call it a measured migration. I havent moved the needle too far away from march as of yet. Um, and i thought i would start to encourage discussion and thought and maybe future discussion. What does this all mean or where is it taking us . Stepping back and looking at clearly there is need for ramp up with the operational staff as well as the transit staff. I think realistically december well have completion. We will probably get some done prior to that but all intensive purpose i think january and february are the fwo months prior to march to focus on what it looks like, what are the expectations in terms of onboarding the operations as well as what are the opportunities to start celebrating the arrival of the Transit Center. We met with ac transits communication arm as well in terms of talking about what is the Public Relations or the public messaging so people are ready to arrive when we arrive and understand whats coming. You know, i think we need to further discussions around soft opening among the stakeholders. I gonet what the boards vision is, is there a public open house or a art reception . A lot of things have happened usually prior to fully opening, so i encourage some thought from the board on that and maybe in the future have discussion on communication on expectations on what this rollout will like look like in about a year. That was discussed last night at the ac transit board extensively. Their notion and question wasthere is going be a celebration. Do you want it as buses running then and there or later or buss about to run because of this end up being very important in terms of what kind of service we will have given the date the city and think the city is really in the driver seat here determining when will be the big opening and what capability do they want ar transit to be showing at that point. So we start planning because we have to do our driver sign up in march will control a whole lot and if we dont have the celebration just before that, its going to a celebration with full blown service and that may be good. Who knows, but we have to decide. I want to encourage it had discussion because distinction being the odd ball arch tect in the group i recognize transportation is used to cutting the ribbon and having a stack of vehicles flowing, where us folks with buildingstened to slow walk to it, tease out the issues, take moments to celebrate various components of open house and education. I mention once before, i dont know if i have given mark the contacts but the pacific bus History Museum wants to have interesting vehicle thrz and celebration and everything because they got a lot of history of the terminal on wheels, so it is just to add that in there. That will be good. Lots of coordination to be done. That is the intent of the transition planning meetings are to start encouraging that. Any other questions i might address . Just to that last point, i suggest rather than asking us what do we think the opening should look like, i think it is good to get toort with maybe the commune ication staff from the various operator agencies and city to come up with suggestions for heres what it could look like. I think there are people much smarter and expert than i. Well bring in others. I just want to get preliminary feedback from the board what you are expecting . I dont want to be too presumpative. Muni wouldnt be ready to march [inaudible] [multiple speakers at same time] we poured so much money and effort into the facility i feel we should get the benefits as soon as we can. One question on the in terms of your concerns with master lease onboarding impact, what assumptions do you currently have in the schedule in terms of when we would be issuing ntp to run . The last articulation is february or march so we are on the brink. I dont think zee approval item today so it wont be february. We are very close to concluding the negotiation so it could be later this month or march at the latest, but we areilate already. So what is the impact ofthe best we could possibly do is have something for the board to consider at the march meet ing . You may be able to do a special session between now and march. And then there is time after that to ntp so i knress guess my question is that is the best case and you are saying we are already late. What is the impact of if that continues to slide past march into april . I think we have done a good job having proxys at the table to tease through the issues. It is really just diminishing the length of the run way if you will to educatehave them educate themselves, be participant in the commissioning. The last transition meeting i was looking at some plans on kind of when will certain segments of the building be needed or available in terms of diminishing of web core activity to afford a opportunity to bring in master lease with tenant improvement said to get ready for gray hound and amtrak or retail, so there is a lot of those dimensions that when we prefer a longer run way than a shorter. If i can clarify, there is a component of them knowing what the systems in the building we have and how to opwrait the building and that is probably the most pornl component. Turn oen the light jz systems and we are belined there already. There is the improvement said that will take a long time and more we delay the less revenue the sooner we want because [inaudible] take their own path. And there is activating the [inaudible] and activating the tenter center. The most component is know what systems we have and

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