Why this strategistâs âto-doâ list is capped at five Apr 20, 2021 â 10.19am Save Share Important tasks: Up to five a week, monitor weekly then daily Appointments: Shared calendar to co-ordinate activities Kate Hart uses a detailed productivity system to ensure she can prioritise the right work during her day job as a partner at strategy consulting firm Kearney while also having enough free capacity to spend quality time with her husband, Tim, and their three children. Her system involved a combination of software â email, digital notes, and shared calendars and âto doâ lists â as well as frequent rapid planning sessions to make sure that she is focusing her time on the right tasks.