For because clientele maybe hear about your work, so you start focusing on certain areas, Structural Engineering orgio technical and certainly in the academic field, various professors from surrounding universities especially, stanford or berkley, develop the reputation because they focus on certain aspects and theories that they work in the labs and write papers and such. So we get an idea of what their area of expertise and background are. I get it. Its a good answer, thank you. More to the director, kind of lets say we dont get a huge pool again, i think at that stage, what decision will you make . First of all, we already have that number there. And then we outreach to other organization. I believe we would be more and then at that time well i guess im just you know playing devils advocate, i think its something that needs to be decided on in the next round. You might get to 12 or 15, i think the pool we have is what we should go with. This is something we need to get in place as soon as possible. Thats important. We want to get it out and later on theres a presentation regarding the cause. Is it okay if i pop in any other commissioners have questions . Just to reinforce what director hui just stated, this time around we were able to reach out to other professional organizations. Some members work with us pretty regularly. We asked them if they had heard news through the professional organizations and they did not. We feel this time were reaching out to professional organizations who will in turn canvas their membership and we believe well have an improvement from the last pool. Lets see where i am. Okay. So on november 9th, 2017, d. B. I. Issued information sheet s18. These are interim guideline and procedures for seismic and Structural Design engineering for new Tall Buildings and one of the special features, it will require settlement monitoring data, submissions to d. B. I. Annually for 10 years after a tco is issued. And by qualified organizations that have the proper instrumentation i want to add. On that, i think its a great Going Forward, particularly for the city is a necessary next step and particularly because of where we live. Its a really, really i want to recommend to staff and director hui on that. The one question i would have, enforcement of that measurement, how do you feel in regard to how the process will go in regard to the communicating the data we need. The Department Building inspection, yeah, this is i did talk to the developer and then outreach more. Most of the developer willing to do it because its for their protection for the property and then 10 years also is good idea. I talked to them, for that time period, any residential building, they have problem, thats why right now the people i talk to are willing to do it. I will do extensive outreach to the public or any other organization or to inform them. And i wanted to address the matters in there will be put in, recorded in the office to make sure its continued. So the mechanism to monitor that it triggers it at the time frame theyre supposed to send it in will be done by the which office . Something through our office for the inspection. But want to make sure they know new owner that theyre aware of that. And if they dont comply, of course well give them a correction notice and then start the coenforcement. Why you dont comply. And then of course you know, thats the process were going to do. Commissioner walker. So it would be like a notice of special restriction on the successor office . Yeah. Thats what we recommend. Most of it will be put in later how to put the specific instruction, especially instruction in the title. And so, essentially when these things are billed and approved and we issue the permit, it will include a projection of what the settlement is expected to be, there will be a Monitoring System and if it is different, then theres some i think its what he was talking about, theres some enforcement of it. What we do is, settlement, we see settlement and ask them to satisfy and then well thats all we can do. I think commissioner walkers point, we think its a great policy but we want to make sure its a very clear director and its every six months or whatever one year. What happens if its not. What happens if its not. But more to the point is were not silent on this. We have a mechanism in place, if somebody doesnt give it to us, we can say within two months of the day theyre supposed to have it in, something triggers in our department this should have been in and reviewed and i think it should be matched to their geo tech approval, we have learned quite a lot lately on this process, if a building traditionally settles and usually theres an estimate on how much settlement will happen in the building and it falls within the guideline, the time period, if it was supposed to be four inches over 20 years, its on track for the four inches. So can we talk on that mechanism. Will you have that type of thing, assistant director in place . Maybe director, can you answer that question . First of all, we put that information sheet lots of detail we need to iron out. But they submit annually, each building you have a file in a Computer System to make sure and then well ask the developer to have their own review. We can ask them what happened and put correction maybe an nov on it, you need to satisfy it. We see how to thats perfect. When its agreed on and clear on the mechanism, maybe you can put that in writing to us, this is the mechanism in place to the commission. So we are clear on the policy and procedure. Let me add to that. Director hui just explained to you the process we think will be in place and the intent of how we will enforce it, but the key for something to last 10 years, some of us wont be around and wont remember. You dont want to depend on the system, depending on a human factor of oversight, overseeing the process. 10 years is a long time. Most of the time its from a Planning Department but its a mechanism in place you record a special restriction. When you have the title of search, they show up. Having said that, im going to put on my other hat as a project sponsor for accela, not to steal thunder from the speakers coming up, but well have the ability to relay the records and be able to put in programming, im confident we can, were looking at how to do it for automatically expiring permits. We can have similar methodology apply so that when the one year timeline for this specific address or permit application number is coming about, say 60 days prior, then well have automatically notification built in to the new ppts for any permits coming up so that everybody becomes aware of it within our department. Im confident it can be done. Very good. I mean, its thats what computers are good for. You can plug in just like our phones, you can put the alarm in and it will go off at a certain date and repeat itself. Im confident this will be more practicalble to enforce. Okay. Perfect. Thank you director. Let me try to wrap up, a couple last items about the current actions. Last week we asked supervisor peskin to schedule a hearing at the land use hearing before the end of 2017. And allow Cost Recovery for third party peer review and other permitted related expenses. Currently those are paid by the developer. And this would be a mechanism for us to recover it up front. Since september im sorry, on the supervisor peskin hearing, this is our first time asking for this this is the first time asking . I think formally, yes. But its been referenced and discussed in previous public hearings. Supervisor peskin found it inconsistent that the developer would pay for peer review directly. This is a response in order to address that concern but also to look at more holistically how to manage the peer review process so were the sole parties that designate the peer reviewers and cover the cost of the peer reviews. Right. My point is, could we have had this meeting sooner than now . Im a little baffled about that. Bill strong, the ordinance has been on the land use 30day calendar for about the past 45 days or so. It could have been called any time after the fifth of october. It has not yet been called so we took the Initiative Last week to ask the supervisor if there was a possibility to schedule it before the end of the year, meaning november or december, but it is subject to the committees agenda and various items they have. I dont know if theres a reason as to why it hasnt happened yet. We took the additional action step last week in order to say were trying to move ahead with the rfq. We would like in parallel to have the mechanism for the payment Cost Recovery at about the same time. Thank you for that clarification. I want every angle we need to push, we need to push here. Thank you. Were a team, we try to do our best. I think were an effective organization. Let me wrap up quickly. Just a reminder of what we have done in the past. One more item, current efforts, since september 2017 d. B. I. Is working closely with the City Administrators Office for new comprehensive tall safety study building. The study is expected to be completed next year, november. Actions we have taken, october 2016 all peer review panelists are appointed without input from the developer and since november 2016, one or more licensed geotechnical engineers are required to review new Tall Buildings in the citys class f soils and most at risk seismic safety zone. And last but not least, since december 2016, we took steps to improve d. B. I. Tall building retention and require all peer review documents and design letters to be scanned, indexed and made readily available. If i may, assistant director, go back to the im working hard trying to get educated myself. No, can we the last two paragraphs on the geo tech and so on. Since november so im a little bit confused about these definitions that keep appearing on some of these new policies and procedures. With regard to the type of class of seismic and how we get to the definition of whats really bad and whats buildable. Im saying it as a point of view, i think we need to be kind of more simpler in our approach to like for example i hear class f is the worst and then i hear c is not great but okay. Its usually all in the seismic safety zone areas. As a matter of procedure and policy, i dont know, you might be doing this, is there a map we could put together where we go to the map and say if a building or design would say this is where were building a 240 foot Tall Building in this area, these are so were not kind of mixed up with all the different soils. I think the most important thing to consider, the history of San Francisco, you have your outcroppings, quarries. As you get toward the water, the history of San Francisco has been to fill in the bay so to speak. To create a very rather uniformed shore line whereas it was never that way to begin with. And the fact that you would like to map out specific sites will be somewhat difficult but not impossible. But whats more important, as you focus on each site itself, the lot or parcels, they themselves can have a profile very different from the general map you might want to assemble. You may not know theres a dropoff right within the same parcel that has a different has rock very close to the grade line. It could drop if that was the bay so to speak. Its difficult to know that, even on a regional basis, downtown shore line. You could craft a map but you would never know the specificity of the lot until you do the borings. In the borings, depending on how large it is, you may find very different soil classifications. Thats why it would be very difficult to create that kind of a map and say youre on this site, therefore you shall do this or that for the foundation. Director hui may want to add because of his experience as Structural Engineer and having soil reports and looking at sites with different profiles. I do understand the dilemma. Director, did you wants to Say Something . I understand what youre saying about the soil conditions can vary. But couldnt we possibly just say any Tall Building in the zone regardless of the soil has to be reviewed this way . Would that be more practical so people can understand that any Tall Building in this area they are going to be reviewed. The thing here i think pointed out, we want to have a peer review thats more than just a Single Person reviewing the work effort of the technical engineer worker. When we get into higher risk and its a Tall Building, those require us to have a better view of this from not just one person but at least two. So on top of that yeah. Yeah. Needs to be site specific, a map is difficult in San Francisco because we have a lot of landfill, a lot of soil line, just tell the experience for myself redesign [indiscernible] when they do 160 next door, 100 feet away, completely drop. To answer your question, why we put class f, this spell out in the report what kind of soil, and then depend on what kind of foundation youre going to build on those soil. For example sunset or richmond we know the soil type, sand dune and so forth. Downtown area is more difficult. They will be on pile. Now look into it with a housing project. When you go down to the ferry building, those are lots more complication because bedrock 300 feet down and then few rubble in the area. Need to have this requirement for settlement and peer review and all those. We look closely at the association, we put more geotechnical. Thats why we have those stuff, cannot be in the old days, design a building and put number of story times 10 for the way of the building, we are different now. We need to depend on the soil type, the soil in the building. Thats why these will be cut from the geotechnical what parts of soil and base that to calculate all those the soil profile, we effect that. Commissioner lee. Follow up question, if were doing it this way, weary lying on the project sponsors soil engineers to determine what type of soil is underneath that land, right . How are we sure their report is accurate . Do we keep the core samples . We dont keep the sample. We have we have a panel to review it with. If theyre class f we have additional peer review. You review the report first . Beside our staff, we have additional peer review for 240 feet or higher. If theyre not going to bedrock, right . We didnt say go to the bedrock, we say over 240 feet they need appear review. If theyre class f, they have additional technical or civil later on they changed back saying Civil Engineer with geotechnical background can do geotechnical work. Its a little complicated. Im getting it. If you have we used to study geologists, rock formation and soil mechanics and all those, for us to understand as a Civil Engineer, we learn all these classes to learn. Commissioner lee. If you have a geo tech report reviewed first, i assume youll have a geo tech expert reviewing that. Yeah. Will the same be reviewing the entire process or will you have somebody else. Is that why you need more geo techs on the contract, on the rfq because youre going to need you see what im saying . The peer review is intended to be able to issue a permit and have the confidence that the Design Professional and the team has executed their work in a professional manner. This process is not intended to have an oversight of the construction process itself. Its for the purpose of issuing the permit. I understand that. But to determine if the building needs additional review, youre going to have a geo tech review the report, right . Its more than just review. Its collaboration meaning that im you can say commissioner walker is the engineer of record retained by the owner to do the geotechnical investigation and produce a report and d. B. I. Will hire someone to review commissioner walkers work and provide recommendations in a dialogue. And its they have meetings, they have meeting minutes, they have meeting action items. Those are the things we want to have in our records that we have implemented the end of last year. We didnt have the requirements last year. We just had the final letter, now we have the process being documented and captured and put in the system. So youre asking through the chair guys. After the review, youre saying the building or project, the soil is class f, we require you to design a building that whatever the standard is, it is going to be, to be seismically strong. Then youre going to go into the peer review, right . Thats a separate review. No. Youre going to have the geo tech engineer on the review body as well. Will that expert be the same as the first one you hired. Okay. Commissioner lee director and then come back to you. I think hes i think youre adding a level thats not in the process. I mean it requires all the reviews. You have the soils person who is hired by the developer, theres a review panel that reviews that report along with all of the other parts of the application to determine if its accurate. Its a separate person. You cant have the same geo tech or soils expert on the review panel as youre hiring. I know that. But im saying okay. Let me explain to you let me explain to you the process first commissioner lee. First as a developer, they get the site. Then they have the entitlement, before the entitlement, the design Team Including geotechnical engineer and do all those things and how tall is the building and then meanwhile, most of the time they run parallel to d. B. I. And application meeting at that time, we say just a minute, youre over 240 feet. We need to peer review. Previously we those peer reviewers only seismic, now we want to recommend by the association, they have one more geotechnical review now, including the design of the foundation and settlement and all those. Then the review panel will be after the process, if we can do it by next year, it will depend on having a pool of people we can pull. And then we say mr. Developer, well set up this Peer Review Team to review your job. Okay . To set the criteria. And then the design team. And then we review the geotechnical. They find out its a class f, we say additional geotechnical expertise to review the requirements. After they finish all those, they submit the site permit with the recommendation and so forth and then also with the foundation and superstructure addendum. Thats the process. I tried to what i hear is theres two geo tech reviews, right . One for the soil report and one for the peer review its the same one . Same one. Okay. All right. I thought it was two separate. No. If its class f you might need to have an additional expert. Yeah on the panel. The same panel. No, i thought it was two separate reviews. No, its just an additional, maybe more than one geo tech. We more welcome for the developer to review again, but in our panel, we set up that way. Right now we have tentative interim controls in place until its finalized. If we have a building who might be performance based or predescriptive, we have controls in place recommending a large building concrete thats heavy or whatever. Is that correct . Yes. Thats the number sat information sheet. Its very inclusive and there are a lot more conditions in there. There are many conditions related to that. Perfect. Thank you. Appreciate that. Commissioner. Do we at this point account for cumulative effects on adjoining buildings. Now you have forced me to read a couple items. So a few of the bull it points are considering land slides and other geotechnical site hazards. Can we get you up on the screen . This is s18. Interim guidelines structural technical Design Review for new Tall Buildings. These are the bullet items i wanted to respond to ill just read them. Soil Foundation Structure under static that is gravity and seismic conditions. Liquid factions, land slides and other geological site hazards. Ground improvement, effects of the watering on the project site and vicinity. Foundation performance of neighboring structures. So numerical model of seismic hazards and soil structure interaction issues, foundation or building settlement and for projects in an area soil class f or the worst soil high risk seismic zone subject to liquid, such would require more than one engineer for the Peer Review Team. Does that help to answer . Yes. Second question. I understand completely why supervisor peskin was so insistent about changing who hires the peer review and who pays them and on the face of it, think hes made a good judgment in recommending the separation. I do wonder if there are any legal implications that need to be considered when you change from the developer hires them, selects and hires them and pays for them versus the city has their pool, they select. Deputy City Attorney robb kapla, we discussed some of these with the ordinance that allowed the Third Party Recovery that we reviewed a few months back. The change as with all permit evaluations, the developer eventually pays the cost of the city to review. In this instance, weary moving theyre still what we pay for, the expert review its just we have the duty to hire experts that actually the city wants to contract with to review and provide the information we need and then pass those costs on to the developer. So it is Still Necessary to process an application that the do developer brings forward. It doesnt change that these are our experts designing a building in anyway. Its still to evaluate what the developer brings forward to the city. Its not intended to change the relationship or any way get the city more involved in the development itself. The developer produces the building designs. These are the expertise we need to evaluate the design and information. So the ultimate liability as it were, professional liability is on the primary engineers that the developer hires and because they have had primary. Theyre not embedded in the documents issued by the department. In other words they dont show up on the plans produced by the engineer of record. The day in the pass. Record day in the pass. Very early on thats what happened. Yes. Okay. Thats why we now have a separate retention policy to make them readily retrievable. They dont become part of the records, its kind of logical, right . You render an opinion, a professional opinion and to link the liability back to the opinion by placing it in the contract document, you wouldnt be able to find a Design Professional who would be willing to participate in the process because i wouldnt. Youre not being paid to be on the design team. Youre being paid by the department of building inspection to Render Services to us because maybe we lack a level of expertise in our own staff. The last in your presentation, the comment i want to read it one more time. The information sheet or your presentation. When you say you can prove d. B. I. , i think im good on that. I dont know if anybody has questions on that. Questions are answered. Any other commissions have anything else to add there. Any Public Comment on agenda item 6 . Seeing none, were on to item 7. To close out on item 6, i have it as an action item but i dont think we need to take action. I put that in in case we had testimony. I thought we had a good discussion, to the director, theres still a few moving parts. I think the imitations were trying to put in is what we need. I just want to reinforce with you maybe you could get back to the commission, when would you say, we could get another update, in a couple of months time. Im trying to figure out the time frame and a letter confirming what we discussed here is now in place and we have all these new Tall Building procedures in place Going Forward on i want to make sure this keeps on a timely manner and i see a lot of things happening in january, so i just want to make sure the dates are kept and so on. Is there something you could give us back towards in january that would work . Yeah, okay january. And then to see, you know, can we get the final lines on the recommendation for the 82 and then we can send it through cac . Yeah. In the meantime, everything we can be proactive in, lets get that in. Hopefully well have the first round of decisions and in 2019 more updated decisions. Is that 2019 i think ron said in comments. Its fine. I believe youre going to hear something january 2018. Right . Yep. Thank you. Item 7 discussion on the accela tracking system. Good afternoon commissioners, im project manager at the department of building inspection, ill be giving our project status report in the absence of shawn today. Things are proceeding well. Since our last meeting we have accomplished some good milestones, we have concluded our Enterprise Security audit based on permissions in the last excel implementation. We have brought in an accela report person to work and go through and align our report requirements. And we have been working with a Third Party Company called Click Software that accela has chosen to help us with inspector scheduling module. That work has started last week and actually wrapped up at this point. That is a very important piece of software to help with the scheduling of the complex inspections, we have so many requests coming in every day, Click Software makes it more manageable. We have wrapped up accela citizen access which is the web portal. And we brought all that information up in the current. Well be able to proceed with that once we hit the build stage. And as far as stage milestones, our biggest challenge is getting things finished up with stages two and three. We expect to have that done by the end of the year, december 28th and were marching towards that goal line. We have no new risks or issues to report this period. And as far as our current and next months activity, we are continuing with our sessions part of the 2b foundation builds. Those are working with d. B. I. Subject manner experts. Our Click Software process has been with the excel people making sure Click Software understands what the needs are and like i said, all that came out very well. The last part is the reporting. We are continuing refining our work on the reporting requirements. Reporting requirements are statistical and form related. Something like an mov is actually a report. Any questions on this portion . Commissioner walker please. Are we still getting the staff commitment from our vender . I know theyve expanded and signed up a couple more cities. I just wanted to make sure were still a priority. Yes. The team we have is very good. Im actually thrilled with the people im working with. Theyre going to stay . They are staying. One of the persons that was scheduled to come off the project is actually been extended to help with the reports. All that is to help pull that timeline and keep us on schedule for our dates. Yes, i do not expect any significant personnel issues. Great. Thank you. The next thing i want to go over, the ppts process improvements. This is something were very proud of. This is these are the results of the build process. What we have found are some key benefits that are going to affect our staff, its going to affect our Business Partners and our customers. Ive got a list of about 15 here. Im going to ask you for your guidance president mccarthy. Do you want me to go through each or just do highlights . Quick highlights are fine if theres no objection. Thats fine. Okay. So our first one, number one is based on redesign of the work fill process. We currently have an informal process with planning and fire where we dont track the process in our current system. We brought that into the work flow. All of that will be tracked so customers know where their plans are at any time. Another good one, number four, a new process to provide 60 day notice, this is similar to what ron mentioned, where we can expire the Building Permits automatically but well give advance notice so the benefit to our customers is if theyre not familiar with the process, they will get notice so they know to extend the permits. That wont get expired out from under them. Number six, we improved and simplified the implementation of the third party inspections. Well have a better way of tracking all that process through the software. Number seven, were able to apply for no plan alterations and roofing permits via the web. So those are where we were restricted to electrical and plumbing, well be extending those permits through the web as well. Number 10, Code Enforcement will be coming into the same module. All of our complaints are going to be following the same type of formats. Our benefit is the management of the whole process, everything is going to be very similar. Commissioner walker please. Will issue notices of violation rest in that as well . In the complaints. Great. Thank you. Number 14, our night noise permit for construction will be formally recorded. Those will be in the system. And our online inspection scheduling will be extended to the public and not just licensed professionals. Right now homeowners are only to schedule those through ibr or contacting staff. They can do it through the web as well. Those are the highlights for those. Well present new ones as each month goes by but i think these process improvements are something we can take pride in and its an important part of the reporting. Any questions . I think thats a good update. Thank you. Appreciate it. All good news. Any Public Comment on item 7 . Jerry dratler. Its promising to see them taking advantage in the accela system. I see theyre in the process of finalizing report specifications. My question relates to, one, establishing b. I. C. Reporting objectives to allow b. I. C. To monitor management and provide statistics on questions like hoarding, abandoned property, stalled Construction Projects and descriptive statistics on serial permit violators. Accela is an enterprise or city wide system and therefore there should be department objectives, board of supervisor, district reporting objectives and citizen reporting objectives. Can these reporting objectives, not the reports, be presented and reviewed in a future b. I. C. Meeting. Thank you. Thats a great point. Any additional Public Comment . Seeing none. Directors report, update on d. B. I. Finances. Good afternoon commissioners. Deputy director for the department of building inspection. October 2017, year to date Financial Report which includes revenues and expenses for the first four months of the fiscal year. Ill take a couple of minutes to go over the highlights. On the first page, we have projections as to budget so you dont see differences right now because the numbers are preliminary. Its only the First Quarter, barely the First Quarter of the fiscal year, we just projected to the budget. Well start making more accurate projections on revenues and expenses after six months. Northernly normally we have a better understanding. Basically were at 21 million and we continue revenues are still strong. And thats due primarily to increases, continued increases in checking revenue. Were doing well there. Also if you look at the table, were doing well when it comes to evaluation. Youll see we have a lot of permits, a million and over, our change is about 700 million and during the reporting time we had a couple of big projects that came in once again. Were seeing more and more big projects coming in and its impacting evaluation. On the expenditure side, were a little less than last year but still about equal. 200,000 less. Thats primarily due to work order billings we have not received. So once again, the numbers are preliminary. Well start seeing a real pattern probably by december and make a better estimate of what we believe the revenues and expenses will be. Im happy to answer questions. Seeing none. Thank you. Item 8 b. Update on proposed or recently enacted state or local legislation. Good afternoon. Just mentioned a little update on tier three mandatory seismic retro fits. We have noticed with notice violations and the earthquake warning plaquards now, 218 non compliant buildings. So from the last report i gave you, we had been at about 364 non compliant buildings, we had roughly 40 come in in the last six weeks or so. And were about 66 through the Code Enforcement initial round of notification. Once the notice goes up, the owner has an additional 30 days to come in and respond and make the building compliant. Maybe by the time of our december report, well have better news on the compliance side of things. The only other item i will mention is that supervisor peskin is reworking updating the slope protection act that he original authored in 2008, our office is working with his staff on that right now. He is going to reintroduce that item and i believe he knew understands the departments argument that came from the Code Advisory Committee that the older map from 1974 that includes a hand drawn boundary and creates all kinds of dispute potential is likely to be removed and will go to a digital map that we are actually already using with the Planning Department. So i think that improvement will be with us very soon. And also ill mention, as i think i mentioned before, were working on the mandatory accessibility improvements and this building entrance program. We now have a finalized initial mailer that will be going out to approximately 10,000 of the estimated 2025,000 different Property Owners we think may be in this titlely likely pool. We hope to get that mailing out in the next week or two. And then the department will begin Holding Public workshops to help explain this to Property Owners, along with colleagues from dpw and the Mayors Office of disability and the Planning Department. So with that, im happy to take any questions. Seeing none. Thank you. Item 8 c. Update on major projects. Tom Hui Department of building and inspection. As you can see, the value for the major project goes down roughly 5 but still okay i think. Any question . Just to reinforce to make sure we have all the policies and new guidelines were working on, the interim control, New Buildings coming down the line falling under the category of Tall Building. Yeah, well have it to work on. Any of the major projects, lets be ahead of the curve making sure theyre following the interim policies. What about issue the tco, we ask them to do it. Yeah. Thank you. Great. 8 d. Good afternoon commissioners. The numbers for october, Building Inspections performed 6044. Complaints received 400. Complaint response 2448 hours, 371. Complaints first violation sent 69. Abaited complaints with notice of violation 65. Second notice of violations 65. Housing inspection performed 1,042. Complaints received 335. Complaint response 321 within 2448 hours. Complaints of notice with violations issued 150. Number of cases sent to directors hearing 33. Routine inspections 219. Code enforcement number of cases sent to directors hearing 132. Number of order of abatements issued 40. Number of cases under advisement, 16. Code enforcement ict