Public to make Public Comment. Members of the public may comment on the meeting during Public Comment meetings inperson or remotely. The common line is provided a a courtesy. Inperson Public Comment will be taken first. Comment line, pardon me, is printed on the agenda and the information should be scrolling on the screen w. That, are there any communications. I do have one, if there is i just want to say thank you for your service. This is your last meeting with us, before you take on your new assignment in tc. Thank you. Thank you for all that youve done and best wishes on your next chapter. Thank you, chair g and thank you to all the directors for being so patient while i was in training, apparently the training went well. And thank you for your laider ship. Its been great. So in exchange, can we have have another thousand. All right. All right, if there are no other communication, i will check the room for Public Comment. Seeing no Public Comment in the room, i will check online. All right, seeing no member that would like to like to comment, i will call the next item. Item 5 is xhek tiff directors to report. Adam, will address you. Good morning, directors, welcome director john baptist, thank you for being here today. Its about a crazy day out on the roadway, so im glad you were able to make it on time. There was a reminder why we need to continue to invest on our roadways its when they get overloaded like they were this morning. Tlkz to car zee for being here, she is just going down the street. We hope to continue to see her in and around our buildings and with our meetings at mtc. As we approach the procurement phase of the project, we need to build the capacity of our finance team. And im happy to report that we made significant progress since our last meeting. Last month we promoted our own senior accountant and welcome live chan to Accounting Team and posted two new positions. One for our financial after and one for executive analyst on our website and linkedin. I want to thank the entire team for their hard work as we buildup this capacity especially to davina and mary prior and look to the board and to those listening to help distribute widely to join our team as we enter our next phase. At the Transit Center, we celebrated transit month with our transit operators. There was a lot of enthusiasm for the revival of the project and we spoke to a steady stream of visitors at our table at the event, where i understand there were over 4500 excited passengers and neighbors and riders of the new system down at the king rail yards as well as an event at our park. The top 20 riders to the Transit Center, will be awarded on opportunity to win a tour of our capacity including the two level train box contest this friday, tomorrow the 13th and we look forward to bringing them through the center later this month. At the American Association 2023 conference earlier this week. And youll see a photo of our Team Including one of our former Board Members later on on todays agenda. This reflects their 2200 employees including trans bay riders from the east bay into the third floor of our Transit Center. Regarding the extension, we continue to advance the project and Transit Administration program. Last mobsinger the team submitted the required documentation for fta to complete its readiness review under the investment granted and just last week they concured with the assessment of the project readiness. This is a strong signal for receiving the project rating and entry into its engineering phase. Once in the engineering phase, well be able to ask for a full Grant Agreement in the fall of 2024 prior to its execution in spring of 2025 assuming we have all matching funds which ill speak to later agenda. To ensure that we have our matching requirement. This includes work withing the metropolitan on an update of advancement policy, just yesterday, the program and Allocation Committee met and recommended, allocations of tirtcp, cap and trade funds and we requested that they consider moving the portal to level one priority instead of its current status, level two to recognize our 50 matching requirement we have in hand as well as our advance state of readiness. They also expect to update their framework, in november time frame and we hope they where endorsing our mega application and staff has indicated that they will revisit the Recommendation Commission in november. Finally, were excited to bring you several items to advance the projects d t. X. Project to state of readiness and risk identified by in our may workshop. The first of which well discuss items 9 and 10 to consider approving request for qualification for the civil tunnel contract and to adopt a conflict of interest policy procurements. Look forward to your comments on those items. And youll see in the look ahead, there is a number of number of items to advance our projects in the coming months. Happy to answer any questions before we turn it over for the facility update. Adam, thank you, directors any questions . Not seeing any, alrighty, what is going on at the facility. Before we hear from director walsh, i want to note for the record that director john baptist has arrived. Good morning, im ari walsh with your october update. Starting off with our popular programs, we had the fleet week band perform last week. And avoided our government shut down which was fantastic and shortly before that, we had the alice and wonderful math quest which was fantastic because it brought a majority of people from out of county which was one big goal putting on these events. As director van de water mentioned, we had a great time getting the word out. Speaking of, you may notice some Friendly Faces on this slide, won Outstanding Transportation system award and its clear why, because they do provide great service. Upcoming performances, so weve got three upcoming performances in october and then we get a little bit lighter in the month of november. This sunday, weve got post ballet, followed by a drag show and musical performance the saturday after on the 21st and a silent disco to wrap up the month for halloween. Also weve got live music on wednesday, fridays and saturdays, so its always a good time at the Transit Center and the park. Just, giving some intuition to traffic trends, what were seeing around San Francisco and around the country with regard to return to work, i thought these next couple of slides were really informative. After dream force and variety of events like fleet week, he we did see some nice up ticks in office occupancy. And here the nice thing and positive light is San Francisco had the biggest increase in the country at one point one percent, beating the average by one whole percent. The week after, we had a little bit of tapering and it sounds funny to say but San Francisco did the least bad, we had a drop of point 2 and often is the only one who continued to increase. But again, seeing some positive numbers coming out from all the activities that we had over the last few weeks. Again, interestingly, the drop that we saw in october, the first week of october, was almost completely due to people coming in on monday, and the monday percentage drop was almost 3 percent and Everything Else stayed leveled. So it seems that folks are avoiding those mondaysed but coming all the other days. Friday continues to be the lieest day of the week. And were still looking for things to do, to promote and increase activities on fridays, especially for our retail tenants. And speaking of retail tenants, modi just got a new logo and they put it up yesterday. And were still looking for them to open in the next couple of months. Bear bottle, that delicious looking beer and pretzel in the background is going to be opening in the winter of 2024, very much looking forward to that, especially as weather gets cold and her people want to go inside. And want to make sure that we have our shout out for the current tenants and with that, im happy to answer any questions. All right, thank you, directors any questions . Not seeing, thank you very much. Thank you so much. All right. That concludes the directors report. At this time ill check for Public Comment. Ill start by checking in the room. Seeing no one in the room, i will check online. Seeing no Public Comment online, that concludes the item. Director item 6 is the Citizens Advisory Committee update, nc a chair brian larkinis here to address you. Good morning, chair g, vice chair mandelman. Our agenda included the staff report facility Operations Update and process and the work plan schedule and updates. Mismatch will give update since september, cac meeting, charles asked about matching funds for the full Grant Agreement. Chair asked if there will be clarification regarding the affect of the d t. X. Being rated level two, versus level one. We just heard a little bit about that from, mr. Van water. Nine fao in alley martin asked whether the increase would affect dtx standing in its request for funding . Ari walsh gave updates and there were no questions, and if ari was disappointed, he did a great job hiding. Rodriguez, gave the updates in discussing the procurement schedule mr. Rodriguez focused on the civil and tun elg contract. Gabriel chan asked if cost increase escalation were included in the Financial Plan. Anthony also asked the question about cost escalation, and marco asked how many contracting teams, the staff expected to propose on the 40ct contract, regarding the work plan update, eric asked how much the success depends on the cal train ridership projections. Brian shaw said that dtx should get money from the high speed rail traffic because its benefit to the high speed rail too. All right, we ended with general Public Comment and in review of upcoming presentations. Ill say that, that i pass on to the questions that different members asked. I dont know provide the answers, in part because when im trying to write down the question, i dont do a good job of writing down the answers. Further, youve got a whole bunch of staff here who are well prepared to answer much more than i can hope to. So, thats all i have to report, ill look forward to seeing you, tonight. Thank you, brian, maybe we can see you at the silent disco. Okay. Directors any questions on the cac report . Yes, brian, go ahead. Thank you. Thank you for the report. Thank you, at this time ill check for Public Comment in the room. Seeing none in the room, i will check online. We do have a member in the public who would like to provide comment. Moderator if you can go ahead and let them in. Caller good morning, an joes, would i like to briefly bring to your attention that cal train cac report, the train bold, comment by the public are not being captured. And im hearing some really strange background now, thank you. Thank you, caller. I will check if there is additional Public Comment online. Seeing none, that concludes Public Comment for this item. Directors item 7 is Public Comment, an opportunity for members of the public to address the authority on matters that are not on todays calendar. I will check the room. Seeing no Public Comment in the room, i will check online and it looks like we do have a member of the public that would like to provide comment. Moderator, if you can please let them in. Caller hello, directsers thank you for the opportunity. I would like to give you a grief update on the broad line. Scheduled for [audio indiscernible] i dont know if you can hear me. Thecanceled because of the opening of to orlando, they have been by three weeks. The news line was opened on september 22, that broad line had to double the number a15 a, after two weeks of operation. What is even more remarkable is that the line between miami and west palm beach, we have, cumulative to gilroy against expectations, 55 2000 to employee and climbing. [audio breaking up] the entire lower level platform, gapa to start this conversation at the early of the committee. Is my time up . Eventually, followed that presentation to the board including proposal to investigate potentially telling me, projection thank you. Thank you, caller. I will check if there is additional comment online. Seeing none, that concludes Public Comment. Okay, directors, the consent calendar allsorry. Go ahead and move on to consent calendar. All matters listed will be acted upon by a single vote, there will be no separate discussion of this board unless its requested. Directors, i have not received any indication that a member of the board or a member of the public wishes to have any of the items considered separately. And i would just confirm that there is no Public Comment in the room or online. I see a member of the public with their hand online, moderator, is that left over from the previous item . No. Okay. All right, i will gomoderator, if you can please let the caller in. Caller okay, again, thank you and very briefly. I would like to bring your attention to the last page on the minutes on number 15, [audio breaking up] this background is just unbelievable. The minutes on the fact that i mentioned that the documentation, if there was any, there was missing from the packet. What you did not direct is the fact that a different approach to the two billion dollars. Sxl that seems to be, to do sothank you. Background is incredible thank you, caller. Seeing no further Public Comment online. Thank you, karsy, this item is for action, is there a motion to approve consent. Ill make a motion to approve. Second. Thank you, vice chair mandelman. Moved and second. Thank you, chair gee. Item 8. 1 is approving the minutes of september 14, 2023 meeting. 8. 2 to extend their agreement for one year for compensation of 330,957 dollars. On a motion to approve, we have a first by director forbeses and second by vice chair mandelman. Ill call. Forbeses. Aye. Johnbaptist. Aye. Director lipkin. Aye. Director syed . Aye. Vice chair. Aye. Mandelman, aye. And chair gee. Aye. The consent calendar is approved. Next to the next item. Please. 9, approving the release of civil and tunnel progressive design build, request for qualification with the express condition expension also known as the portal construction related procurement, be conditioned on the further t. J. P a board action after demonstrating full compliance with the governorance blueprint stage gate 1. Director. Thank you. In this presentation, ill provide an overview for the build contract which will complete our design for the largest construction contract and thats the civil and tunnel work. And how it relates to our peninsula mou as it was extended at the end of this calendar year. Which also includes an element of the blueprint specifically relating to the construction procurement. Ill also cover, ill also cover the stage gate process in the governorance blueprint or compliance with the various requirements in that first milestone, ill discuss the risks of proceeding or not with the progressive design for qualifications. And then next step for proposal underdevelopment. Sorry. After this presentation, we will request the boards consideration of staffs recommendation to approve the release of the civil and tunnel progressive design build request for qualifications. With the condition that releasing the request for proposal which will follow for this contract, as well as the other construction related procurement, will demonstrate full compliance with the governorance blueprint stage gate 1 for particular procurement. So, let me cover a little bit about the stage gate. Sorry, i think i went off here. A few months ago, the board received a presentation which depicted mild stone from the portal from the start of construction procurement through the construction, through the entire construction of eventually revenue service. Which is when the project opens to the public. The board adopted this blueprint in august. Its understood though that because of the multiple inputs for each stage gate that some of the requirements may be provision alley met depending on the circumstance on that condition to advance. Additionally, the mou specifically indicated that the board would be required to approve the start of construction procurement and thats why were here today asking for your approval to release the rfq. Stage gate 11 requirement include completing bid document, approval of blueprint, fta approval to enter engineering which is the next phase of the new starts program. Adoption of policy documents and completion of Third Party Agreements. In the next few slides, ill go over inputs but i wanted to point out that the tjpa did approve the blueprint this past august. We have completed all the requirement of the document and we have completed the policy document which includes project scope, otherwise known as project configuration. Weve also completed our design criteria, the service plan, the master schedule, our delivery strategy and updated our review which was reviewed in may and confirmed. We have, i think im off with the slides, im sorry, there is a lot of slides today. Sorry about that. We provisionally meet compliance. Sing is entry for engineering, we submitted documents to engineering. We already received positive findings on the project, sketd and project management capability and capacity. And we anticipated to grant our entry into engineering. Next, is Program Budget. And our Program Budget has been set, the board approved our 20year Financial Plan in august with decision to enter. And with ftas decision to enter engineering which will happen in december, well also find the dollar amount. Now there is a possibility that it may be less than what were requesting if our 20year Financial Plan and in that case well have to update the plan but at this point, weve provisionally met this condition. The next as i just described, were a waiting ftas on the investment grant dollar contribution, and if its what we asked for, we will have fully met our plan. Well return after that is known. So weve already adopted a number of required Third Party Agreements with the exception of master agreement with cal train which is expected to be completed in october of next. In the meantime, we have established a number of specific agreement wz cal train in order to advance the work that is required at this time so as to not cause delay in our schedule. All right, so weve either have met fully or provisionally, most of the conditions of stage gate one and for those that are provisionally met, which i described, we did present this to the ipmt and the esc and they concurred with our overall compliance of stage gate 1. Next i want today cover a few of the risks consideration of not advancing which is release of the rfq. The first is cost, and wait to go release the rfq until the fta renders its decision which is expected in december introduces a delay in our master schedule of approximately two months to possibly five months. Sxl of course with such a delay, it would add to the cost of the project. In terms of funding, the funding provided by the infrastructure in jobs act through the Capitol Investment grant, provides a unique opportunity to secure federal dollars for the portal project, of course introducing a delay will have us lose a momentum which will lose our competitive advantage that we have with our momentum, with the grants that were requesting at this time and there may not be another chance with the climate that were in right now. The third is schedule, our schedule is allocates 18 months for the progressive bill contract tore complete design, conduct state holder coordination and coordinate other contractors, and gain approval of construction and negotiation our notice to proceed. It is a year and a half, it sounds like a lot of time through b u there is a lot of work that goes into that time frame f. We slip the start of the construction, the followup contracts will slip and impact completion of our, of our impact our project completion date. And there is also our reputation al risks. I do want to share that we recently had a well attended forum with contractors and we received significant contractor interest in this procurement. And the Delivery Team has also established a reputation for meeting our deadline. So delay by not releasing the rfq can signal a commitment and adversely impact our better interest. In short, we, i also wanted to add, how we will short list our contractors under the f r , fq. So i dont have this on the slide but i want today point out that we will short list firms based on compliance with the constructions of the rfq to determine qufptions, more or less a passfail. Well also of course check refshses and based on the scoring will determine those firms most qualified to stage 2 and they will be invite today participate and receive request for proposal. All right, so our plan over the next few months, includes work with our rfp and work through the various approvals and mild stones to approve with this release as well as the document to see pro cure other construction contracts. With respect to completing the rfp, well continue to develop meetings as i mentioned with other supporting groups, well, weve also calendared approval dates between now and january. And this is after approval of our request to enter engineering. Finally, i want today share a high level highlight which is underdevelopment. Our project including the ipmt and general and Construction Council and other project project Development Support our hard work. Our rfp will include an introduction section identifying our project goals, our processes for development and schedule. Our specific instructions to the proposal including requirement for technical proposal and pricing information. Well also indicate and include interviewing information and overall smition requirement. Submission requirements. So, sorry for the rough presentation, this morning, there is so much slides. This does concludes my presentation and im available to answer your questions, but this is an action item so well be asking the board to approve the rfq with the conditions stated and recommendations. Alfonso, thank you very much. Do you want to add something. Director, this is an exciting moment to bring them forward, were looking forward to 2024, stage gate resolution knoteder to release the rfp, the contractor will be the largest contractor that this agency lets, but its an important mild stone moving forward, because we like that contractor to help us advance design and help us with things like construct ability, final cost estimate and efficiency et cetera. And as director rodriguez mentioned, its about an 18month period and to do so on a limited nt p basis such that we would only expend the large contract. Very good, thank you. Directors, questions, comments . Inquiries . Not seeing any. So ill just add one, alfonso. In the risk slide, there is always that one risk between selecting a team today and if there is a delay that team may get reassigned. So one of the inquiries on the rf q is bringing back that ateam that we picked in the event that there is a delay. I do remember you bringing up that comment earlier and we did take that into account. To ensure that we have some continuity if in case the unexpected happens, and we lose some key individual. So thank you for that input and weve taken in development. And we see people moving to different firms or we see light happening like retirements and making sure that there is a bench depth and going through a process to make sure we continue to have an ateam will be very important. We took that into account in the solicitation as well. Very good, thank you. Vice chair . So, were moving ahead with the rfq, presumably were moving ahead even with some of the bench marks being met. Soy just heard one risk of Going Forward, is that you end up selecting a team and then youre not exactly position to see use that, or use those, this is selecting potential teams. So, what are the how does this work . If we find for whatever reason, by january, february, that were not actually ready to proceed, what happens with what have we lost . And how do we deal with that . And do we do this again . In two years . And additional funding that was not available in 2024 . Yeah, we have a few checkpoints, i mean thats one of the reasons that we set up a twostep solicitation process. Were merely releasing the rfq which well be asking teams, designers and contractors to give us their qualifications. And once we release firms, well be releasing to those most deemed qualified. And they start a process where they invest for. The teams will provide us more pricing information. They will have the criteria, we waited and then, based on that, we actually recommend to this board, the selected Design Built Team and that does not occur until, i believe, the summer. So we will have progressed our funding plan by then. Well have more certainty. I do want to point out that when we bring the contract, we have a great deal of time of design development. So we will be, obligating funding for the design component, and its not small, i dont wanted to represent that, paying for design advancing it 30 to 60 percent is a significant amount. But its not binding ourself to construction. So well be releasing an nt p1 to develop design. Nt p2 which will happen not until we get our full funding Grant Agreement, well release the contractor to start construction. So we have checkpoints, i think that answers your question but if it doesnt, let me know. Im wondering, if things dont happen as youre describing them and were not ready to do an rfp next year, what happens to these firms that weve prequalified . If i can state that in slightly different terms, the rfq is request for qualifications, we like to get a number of bids responding, we like to ask general questions that allow them to respond without significant investment of effort on their behalf. With the exception of asking questions like the depth of their bench, ability to weather delay, their experience with progressive design build and or building and incentives, but generally it has your firm done similar projects what is your capacity and expertise, thats a limited investment, the request for proposal where theyre bidding on this proj sxekt what it would take to deliver it and in between now and in the release of that rfp in the next year, well have a couple of significant mild stones, we expect to here from the fta about our project rating. We expect them to grant us entry into the engineering phase in about december. At that time, the fta will also tell us whether they concur with our request for the 49. 4 percent share under the Capitol Investment grant. Of course in order to exercise full agreement and access that, we have to acquire our matching funds. In the next couple of months, we should hear two significant things, one whether were successful for innercity rail or at the end of the year. And two whether were successful with a mega grant. Well show you shortly, that totals about 211 Million Dollars of federal grant assistance which we should hear in the coming months, that would be before we consider releasing the rfp, releasing the rfp has the firms detailed response to our request. But there is many month period where we await the responses and work to select a contractor while we continue to advance that funding. And as alfonso mentioned, even as weve gotten through that, we planned a segment of notice to see proceed which will start with design. And then, the bulk of that contract and were talking it to two billion dollars contract over its life through construction will be subject to a full Grant Agreement. So its a period of, of millions and that design phase before we get into the big bulk later on. There are a number of stage gates, so to speak on this particular project as well as those that weve developed through this governorance process. I have a followup question, is there Adequate Funding to pay for the design. And alfonso remind me, design is through what adoration. Its about a year and a half, year and a half of design. We, ~ so as mary comes up, it just amplifys directors question, do you have the order for nt p one and what is our funding available to fund in tp1 . Thats the question . I have the same question was on my mind, so. Good morning, directors. So as i executive director van de water stated, we do have some discretionary actions by other parties. So were planning on certain amount of funding to fund the design work. If we dont receive those funds, were going to need to pivot to figure out what the highest priority is at the time. To keep the design working as were trying to secure additional funds so. There is some risks, we dont have every single dollar in hand, but because the design will take go over certain duration, well be working to get those funds as we proceed. I think this is an important policy question. If we will want to advance design even without the Construction Funds in hand. And generally, speaking, i think it is worth while to have a Design Project because funding will come up if it does not come up this time, we hope next time. But it sounds from your answer, we do not have Adequate Funding at this point. So we want to keep a close eye on how much were missing and what the source right side as we move forward and do consider if we want to advance design even with construction risk sxz funding for construction, out as a risk for the agency. Director forbeses, at our last meeting, you requested a ruling update for our funding which we have prepared for you later in todays agenda and well give you visuals. But the bottom line, we looked least three scenarios, one which we didnt get any additional awards, what kind of runway do we have from a cost basis in order to initial contracts, to get every dollar we requested, rarely the case but we continue to cross our fingers there. But and three is the most likely scenario between the two extremes and then we can report back to you and then be able to, to advance in tp1 which would not be until, next summer, i would say. Next summer of 2024 . Right. Thank you and that in item 11, the portal update, receive a question of funding. Correct, so weve been giving a six of month look ahead of items of the board and were adding to that snap shot of where we are and what to expect Going Forward with some of our current application which will start to frame that picture but well give you an update for the release of next mild stone on this contract. Other questions, directors . One more question over here and thank you for the presentation. Given sort of context within which were talking about, we have more certainly on nt p i would say, but were pro curing a contract that includes both and automobile the dollar amounts are smaller. How are you weighing the evaluation whether its at this stage or the teams design team versus the construction teams, because were buying both as a package. And i dont want to get into the specifics of scoring criteria on the piece side of things but as a balance of employees getting the right contractor ultimately to built it . Well the evaluation assumes that were marching ahead of the schedule that were outlining so were evaluating both the design teams and the qualifications of the Key Team Members but were evaluating the entire package. Is there emphasis on one versus the other that youre weighing it towards a little bit . You know, if youre asking as it relates to the risk of proceed withing construction, no. Were evaluating both as though we are moving with the schedule we have, so i think what youre implying is their emphasis on one or the other and im going to say, no. Thank you. Any other questions, directors . Not seeing any Public Comment. Okay. Go ahead for check for Public Comment in the room. Seeing none in the room, and i do see a caller online. Before you let the caller in moderator, as a reminder if youre also streaming the meeting on sf gov. Tv, please mute if youre going to call in. Sxl with that, moderator, if you can please let the call in. Caller thank you, and for the background noise is coming from somebody ruffling their papers. I have to reiterate what i say from the cac, there we go. Again. I cannot hear myself talk. Okay, let me just wrap up here. Improving what i do support, i cannot hear myself, i do support [audio breaking up] please stop whatever youre doing, i believe that the rfp should be put on hold until the following issues have been resolved regardless of the recommendation. First, the two billion dollars [indiscernible] must be addressed, to value engineering resulting, the project four years earlier. Last but not not least, the quality, leads to improve, because these responsive may be indicative over a lack of interest, delivering the project currently designed. Because as i see it, currently, more interesting in services than two dollars, thank you. Seeing no other callers, this is an item action. What would the board like to do. Is would like to move the item. Second. Thank you, director tumlin. Director fofshzes. Aye. Director johnbaptist. Aye. Director lipkin. Aye. Director syed . Aye. Tumlin. Aye. Mandelman. Eye. Aye. Gee. Aye. Item approved, next item. Item 10 is adopting board policy number 22 conflict for interest policy for the t. J. Pa design build, procurements for the downtown rail extension, known as the portal. You have before you today a proposed conflict policy for design build procurement. Back grounds and context, i want to to remind that the tjpa has always had a conflictand applies to officers, staff as well as certain consultants who make and participate on making contracts on behalf of the agency. This policy, by contrast is focused on contractors. And specifically contractors who are interested in participating in the tjpas design build procurement. So the conflict of interest remains under tack and unchanged. Under this proposed policy, contractors receive guidance on the kinds of work that contractors may have engaged in for the project that could give rise to a conflict of interest that would pro concluded them from participating in an upcoming procurement. So the purpose of the policy is to give clarity and guidance to contractors so they can understand whether theyre eligible to participate in future opportunities. The policy tracks with state law with judicial opinion and with fair political guidance on what constitutes a conflict of interest in design build procurements. The policy is intended to attract closely and thats not go, be more restrictive or a tighter than state law mandates. And i think that that signals to the Contractor Community the t. J. Pa interest in robust competition and in allowing as Many Companies to participate in this opportunity as possible consistent with state law. The policy was developed principally by tjpas council and took a close look at policies that have been adopted by caltrans, cal train, by high speed rail and then also procurement documents issued by sftma, for its own procurement and proposed policy tracks with those documents. If adopted, this policy would apply to the upcoming 40ct progressive design build procurement that you just heard about, so it would apply to that opportunity. Thats the only currently scheduled opportunity that is in the schedule, so it would apply to that one. If you have any questions, happy to answer those, but were hoping to get your approval today for this policy. Thank you for that, any questions from directors . Would you be willing to summarize the policy again . Yeah, so the policy is intended to indicate the contractors the kind of work that they may have done in the past that would proconcluded them from participating in this upcoming design build procurement. Okay. It does not indicate contractors by name, instead, it gives them guidance to say if you did this kind of work for the t. J. Pa in the past, you likely will or will not be proconcluded from participating. So its section 3 of the policy. I see. Lays out for the contractor, if you did xy, heres how interrupt what is state law requires. Okay. Eligible to participate in this upcoming procurement. I see, so there is no, its not dealing with our communications during the bidding process or blackout periods, or that kind of thing that comes later . Its principally focused on, which drives when an entity has an interest in future procurement based on their past week. Rather than on other sorts of basis that develop from, those all still apply but this policy is focused on 1090. In terms of process after the procurement is issued, when its active, then contractors can submit a formal request for determination based on state law and in this policy whether they do or do not have a conflict that would pro concluded them from participating so there will be a formal process to evaluate based on the facts and circumstances in front of us, whether there is a particular conflict. But we do have a separate document when a rfq or bid is released about board member communication sxz participation. Thats right, under the t. J. Pa existing policy once a procurement is active which we design of when its issued, then there is the cone of silence, that is all communications between potential bidders and t. J. Pa Board Members, officers and staff need to be limited to the formal channels which is submitting a formal q a or participating in formal proceedings rather than in informal channels. So we will remind the board as procurements are issued, the timing, today is the day that the communications are now prohibited. Not for this item but when we consider that, i would like to us to consider about having a blackout period that is longer than when the item is issued for the rfp, because its a known upcoming opportunity. And those who are going to be bidding are thinking about it now. And i would like to consider limiting our communications or prohibiting communications during that period or considering disclosure of communication at minimum. Certainly, well be happy to think about that. Put some thinking and bring some stuff back to the board for your consideration. I appreciate it, thank you. If i may, as part of my ed report at the top of the meeting, we talked about the capacity of team specifically around procurement and we would like to have both inhouse and potentially, contractors supplementation to standardize some of those interactions and responses to all contractors and potential bidders have access for the same information through a rigid procurement process. Very good. Thank you. Any other questions, directors . Public comment . Okay, ill go ahead and check for Public Comment in the room. Seeing none in the room, i will check online. Seeing no Public Comment online, that concludes Public Comment on this item. Its a action item. Directors who would like to make a motion, one way or the other. I move approval. First by forbeses. Second. Second by director johnbaptist. Thank you. Okay, directs when i provide please provide your vote. Directer forbeses. Aye. Johnbaptist. Aye. Director lipkin. Aye. Syed. Aye. Tumlin. Aye. Vice chair mandelman. Aye. Chair gee. Yes. Item 10 is approved, move to your next item. Directors, stand for item 1 is San Francisco sf peninsula rail Program ExecutiveSteering Committee update and status, downtown rail extension the portal work plan. Provide status of schedule and executive director van de water who will provide update. The Team Continues to collaborate on several months and im please today report our progress. As director vande water. Which is a strong signal for saoefk the portal project rating and entry into engineering soon as director van dewater noted, we hope for a high rating in the december time frame. Also, in september, we were so pleased to join chair gee as well as our vice chair mandelman and supervisor dorsey. Congratulations to the team, supervisor dorsey in particular who is the home supervisor for that town, noted that bringing cal train into sales trans with excitement as regards to the portal project. Thank you also goes tout o ut to region 9 administrator who was able to join us for that day. Our work to secure the portal funding and state conditions. The ta board programs 18 million in funding to the mta bus overhaul program, overhaul program and equivalent amount which will be committed to the portal through an our tip fund exchange, subject to the mtc and california transportation approvals by early next year. We also continue to Work Together with on the major advancement policy and infrastructure law and endorsement framework which speaks to the federal and state grants. Our two most resent esc meetings focused on the build request for qualifications thank you so much for the civil and tunnel design contract. Following significant work by the project team and integrated project Management Team esc conducted two detailed meetingsconsistent with the term of stage 1. Esc did conclude that stage gate 1 requirement are being sufficiently met to move through these stages and release of the rfq, so were very happy that well be automobile to do that, noting your guidance on the prior item. We also further recommend that project staff return the esc with report with all compliance with the approval of future construction including for the construction manager contractors contracts that will follow the civil contracts next year. Those will be for the track and systems and station send outs. We will also be continuing to work on the strategy to fill that remaining gap in our local matching funds as well as successor mou, that concludes our report and ill now turn it over to director rodriguez for the look ahead schedule. We have a few slides. We are showing that actions it will be going before the board in the next six months. In november, its going to be a busy agenda. We have several items come to the board. I did mention earlier that we expect to have a Master Cooperative Agreement with cal train, adopted next year but in the meanwhile, there will continue to be certain specific agreement thats we will require and ask the board to adopt, it will allow us to continue our work with cal train one which is an amendment to memorandum of understanding having to do with the work that were doing with cal train designing and staging, the relocation of infrastructure on the rail yard. That will go before the board in november. Well also be bringing in november an action for the board that consider that makes minor modifications to the contractor scope and strategy that the board adopted, almost two years ago, known as the alternative study. Thaoz are born out of our conversation with cal train, so those modifications will be presented to the board. In november, well be asking the board to consider requesting rf3 fund froming mtc, the mtc will also if the board approves that item, will be considering that item in november. Well be bringing before the board, two times, there will be an presentation of that study in november, in december, we will be asking the board action on that. Also in december, we will be bringing an action on the successor m. O. U, as you recall the board extended mou to this year. So, there will be some form of action that we will need to bring before the board in december. We expect to bring to the board in january, an item for your approval. We also expect in january for the board to consider release of rfq. The item known as base line budget and schedule in february, has to do with providing a greater level of details of the project Program Budget, actually allocating, contracts and professional sevensers contracts and greater detail in the schedule. Were not proposing to change the overall project cost and schedule, were just adding detail. Thats expected in february. And then finally in february, we are going to beim happy to say that we did receive three proposal. So the evaluation pan sell reviewing them and after we finish that evaluation we expect to bring that item to the board for your consideration. That concludes our look ahead. Im going to go to the next slide and ask adam to cover, unless there are any questions on this one, at this time . Not seeing anything, adam . Great. Directors conscious when they want to move this up to the agenda. To get us into construction, so if we can open the first slide. We have reported to the board previously and this is unchanged, the project total cost of 8. 2 billion to the fta that is inclusive of previous investments to preconstruct the train box. You will recall as part of our matching funds, so its important to include it here. But it can be mislead thating we have an 8. 2 billion dollars project when really looking forward its more like 7. 5. So you see that slide here at the bottom of the graph, pulled from the pie chart. Of 49. 4 percent or 4. 078 billion and that phase one investment from 2010 of 729 million plus our committed and budgeted sources. Committed are those funds that we have on hand, budget are those that need no additional discretionary approval but not yet up on the account. Were at 86 funding on the project, a little over three fourths. The yellow is what were focused on Going Forward. You heard me previously speak to the current applications, this is the federal state rail. We have applied alongside our for ral state and hope that were both successful sometime in the coming months with 97 Million Dollars ask. And mega is expected to be therefore for the remainer of that 2011. The plan is not an unsignificant number but composed of a number of sources at the local Regional State and federal level, and thats what were looking to address to keep this on schedule and get your authority to release things like the upcoming rfp and nt ps, if we can go to the next slide, well focus about our progress and meeting the matching funds. Colors are a little faint here, but on the far left, you see the previous commitment which is the inclusion of that train box as well as local committed sources that date back many years. And then there is been a bit of a pause and communication of funding until recently. So im pleased to report that in the yellow, or green there, you see progress just in the last year and a half. As weve gotten release of several significant Funding Sources start withing voter approval of proposition l, the extension of prop k sales tax. Many here were instrumental in passing and that in combination with its predecessor prop k, brings us to a little over the 1. 5 billion dollars mark. We also got release of regional bridge funds from the state Supreme Court which is shown here as regional measure 3. And as we previously reported we were the recipient of 60 Million Dollars in transit regional Capitol Program funds. Sxl as previously mentioned by vice chair chan, 18 Million Program funds. In addition to other local budgeted sources. Were over halfway towards funding and showing progress. We still have the remainder shown in morning on the right side of the graph to get to that 4 billion dollars matching requirement, that includes that 211 million and cost at the local state and federal level that well be work to go solve in the coming months. So we look forward to your continued support and those from our state and federal representatives, as we work to close that gap. Again per our accelerated work schedule, our goal is to execute a full funding Grant Agreement which means the identification of all of these funds bit spring of 2015 and any delay would incur some calation costs which is the path that were on today. So we will update this slide or try to, try to show it in more detail as we move forward and perhaps move it to the head of the agenda. Questions on funding . Questions directors . Director forbeses. I just appreciate it being put together in this manner, i think its extremely helpful. Thank you. Any other questions, directors . Director tum had noted tumlin. Tumlin. I also say that it clarifies the time for project is right now. I respect moving forward with design even in advance of 100 of the funding being put together because the likelihood has never been greater about closing that gap, particularly in the work that youve done getting the train box included as a contribution in order to meet local contribution threshold. I appreciate that. I often think of this in dekensy as the best and worse of times. Its the best time to be doing this, we have a lot of po political support. To bring the staff downtown to do that at a time when there is less conflict there and to be invested in downtown. But also can be challenging given everybodys funding picture and competition for some of those funds. Other questions, directors . I would concur with the recommendations, given the next six months to move this up earlier in the agenda so we can see where we are with the Financial Risks as we take subsequent actions, is important. Fingers crossed, well have had some positive news. Thats a great way to reduce risk, more money. Very good. This was just for an information item. So i think that concludes the business of our regular agenda, but we do have a close session. We checked for Public Comment before moving to close session. So ill go ahead and check for Public Comment in the room. On item 11, thank you. Checking for Public Comment in the room for item 11 . Seeing none in the room, i will check online. We do have a member of the public online who would like to provide comment. Moderator, if you can please let the caller in. Caller thank you, directors, i appreciate the conversation. And believe me, i do understand that this is the right time to ask for funding. But its never the right time to build the wrong protest. Very briefly, id like to take you back to [indiscernible] and there we go again, where we made this [indiscernible] the third track, subsequently, terminated when we 2022 [audio breakup] but what happens is the and thats unfortunate, because the central subway, on time examine on budget in 8 months for trans Million Dollars. But what they did not consider is that the alternative to eliminate them of the midtunnel, every single impact to the full, the center subway, the sixth street, the Union Operations on townsend, that took it. So that completes my remarks. I really appreciate if the if the should[indiscernible] could be amended to the packet, thank you. Thank you, caller. Seeing no other Public Comment online, that concludes Public Comment for this item. And we will now for clearing, check the room for Public Comment prior to going into closed session. On the items scheduled for discussion. Thank you. Seeing none in the room, i will check online. We do have a member of the public online that would like to provide comment. Moderator, if you can please call the caller in. Caller thank you and the only comment in regard to the close session item, [indiscernible] [audio breaking up] thank you. Thank you, caller. Seeing no further Public Comment online, that concludes Public Comment. So the board will be moving into closed session, do we know how long well be and will we be reporting back. We estimate ten minutes and i do not expect that there will be any report out of close session, but maybe closer to 30 minutes. Yeah, i think, ten minutes may be a little short. Maybe 1520 minutes, how is that . With that, the board will go into close session. So thank yo okay, the t. J. Pa board of directors is now in back in regular session. And there is no information to report. Action o report, pardon me. Thank you, carsy, that concludes the business of our meeting. Thank you everybody, well see you in november. Thank you. Thank you. This is one place you can always count on to give you what you had before and remind you of what your San Francisco history used to be. We hear that all the time, people bring their kids here and their grandparents brought them here and down the line. Even though people move away, whenever they come back to the city, they make it here. And they tell us that. Youre going to get something made fresh, made by hand and made with quality products and something thats very, very good. The legacy bars and restaurants was something that was begun by San Francisco simply to recognize and draw attention to the establishments. It really provides for San Franciscos unique character. And that morphed into a request that we work with the city to develop a legacy business registration. Im Michael Cirocco and the owner of an area bakery. The bakery started in 191. My grandfather came over from italy and opened it up then. It is a small operation. Its not big. So everything is kind of quality that way. So i see every piece and cut every piece that comes in and out of that oven. Im leslie ciroccomitchell, a fourth generation baker here with my family. So we get up pretty early in the morning. I usually start baking around 5 00. And then you just start doing rounds of dough. Loaves. My mom and sister basically handle the front and then i have my nephew james helps and then my two daughters and my wife come in and we actually do the baking. After that, my mom and my sister stay and sell the product, retail it. You know, i dont really think about it. But then when i sometimes when i go places and i look and see places put up, oh this is our 50th anniversary and everything and weve been over 100 and that is when it kind of hits me. You know, that geez, weve been here a long time. [applause] a lot of people might ask why our legacy business is important. We all have our own stories to tell about our ancestry. Our lineage and ill use one example of tommys joint. Tommys joint is a place that my husband went to as a child and hes a fourth generation san franciscan. Its a place we can still go to today with our children or grandchildren and share the stories of what was San Francisco like back in the 1950s. Im the general manager at tommys joint. People mostly recognize tommys joint for its murals on the outside of the building. Very bright blue. You drive down and see what it is. They know the building. Tommys is a San Francisco hoffa, which is a germanstyle presenting food. We have five different carved meats and we carve it by hand at the station. You prefer it to be carved whether you like your brisket fatty or want it lean. You want your pastrami to be very lean. You can say i want that piece of corn beef and want it cut, you know, very thick and i want it with some sauerkraut. Tell the guys how you want to prepare it and they will do it right in front of you. San franciscos a place thats changing restaurants, except for tommys joint. Tommys joint has been the same since it opened and that is important. San francisco in general that we dont lose a grip of what San Franciscos came from. Tommys is a place that youll always recognize whenever you lock in the door. Youll see the same staff, the same bartender and have the same meal and that is great. Thats important. The service that San Francisco heritage offers to the legacy businesses is to help them with that application process, to make sure that they really recognize about them what it is that makes them so special here in San Francisco. So well help them with that application process if, in fact, the board of supervisors does recognize them as a legacy business, then that does entitle them to certain financial benefits from the city of San Francisco. But i say really, more importantly, it really brings them public recognition that this is a business in San Francisco that has history and that is unique to San Francisco. It started in june of 1953. And we make everything from scratch. Everything. We started a you we started a off with 12 flavors and mango fruits from the philippines and then started trying them one by one and the family had a whole new clientele. The business really boomed after that. I think that the flavors we make reflect the diversity of San Francisco. We were really surprised about the legacy project but we were thrilled to be a part of it. Businesses come and go in the city. Pretty tough for businesss to stay here because it is so expensive and theres so much competition. So for us who have been here all these years and still be popular and to be recognized by the city has been really a huge honor. We got a phone call from a woman who was 91 and she wanted to know if the mitchells still owned it and she was so happy that we were still involved, still the owners. She was our customer in 1953. And she still comes in. But she was just making sure that we were still around and it just makes us feel, you know, very proud that were carrying on our fathers legacy. And that we mean so much to so many people. It provides a perspective. And i think if you only looked at it in the here and now, youre missing the context. For me, legacy businesses, legacy bars and restaurants are really about setting the context for how we come to be where we are today. I just think its part of San Francisco. People like to see familiar stuff. At least i know i do. In the 1950s, you could see a picture of tommys joint and looks exactly the same. We havent change add thing. I remember one lady saying, you know, ive been eating this ice cream since before i was born. And i thought, wow we have, too. Shop and dine in the 49 promotes local businesses, and challenges residents to do their shopping within the 49 square miles of San Francisco. By supporting local services in our neighborhood, we help San Francisco remain unique, successful, and vibrant. So where will you shop and dine in the 49 . I am the owner of this restaurant. We have been here in north beach over 100 years. [speaking foreign language] [ ] [speaking foreign language] [ ] [speaking foreign language] [speaking foreign language] [ ] [ ]