Transcripts For SFGTV Public Utilities Commission 8916 20160813

Justice that everybody in every kind of working job has access to their job at any time of day or night thanks to everyone that has been working on this. clapping. thank you. Okay. So thank you, everyone for being here today and great step forward and not the last implementing those recommendations until we get to a truly twentyfour hour Transit System here in the bay area so thank you very good afternoon id like to call the meeting of San Francisco Public Utilities commission to order can we please have the roll call secretary of state. Commissioner caen commissioner courtney commissioner kwon and we have quorum. Thank you next item. Please item 3 approval of the minutes of july 16th is there a motion to approve the minutes 30 the all in favor, say i. I. Opposed . That motion carries next item. Please general Public Comment. Item 4 general Public Comment i have a couple of cards mr. Da costa good afternoon. Good afternoon, commissioners ive come here before you before and asked for a report on a number of things that effect our community id like one page report on the following what exactly has the San Francisco Public Utilities commission to address lead in the water linked to Public Housing a paragraph on what is intention of the commission the mayor, and the Southeast Community facility commissioners linked to the building your short term goals and long term goals i would ask to have an understanding how the Public Utilities commission understands the demographics of southeast sector i want your understanding so i can reveal to you what i know great ground zero i widow did signed project agreement between local 261 and i believe the city the mayor was there and other socalled dignitaries and always the public is left out i want on understanding why it is we had the first label agreement with local 261 with the water system Improvement Project which was a long term known as is water system improvement the one water water system improvements and sewer system improvements and this commission not all of you all but one who can be a whiff witness to what i say they decided to go with the water system project and now the sewer system improvements over 6 billion project with the local 261 and im kind of confused if that so much stipulated a lot of Mechanical Engineering how that that you may have a reason some of i live in parenthesis call you genius but present to the public what exactly is happening with the second project agreement i have 3 seconds thank you for your time. Thank you i have another card from deless than hello good afternoon. Good afternoon commissioner im from abrogate line a nonprofit in San Francisco im here putting together a sustainability from it in the hunters. 0 on wednesday, september 67 from 11 to 4 00 p. M. With length officials and other Key Stakeholders to talk about the workforce issues in the neighborhood and so far we have 6 nonprofits and Service Providers to sign on as partners with the Mission Hiring Hall and the asian neighborhood designs and Young Community developers and the Salvation Army Community Facility and the summit will be on the southeast facility and bayview Hunters Point as we look to heathen the community the Assembly Member david chiu is to speak and love the sfpuc to be involved in the endeavor a great opportunity to bring visibility to our workforce in the southeast sector of the city if you have any questions you can contact me or eddy at bridled line thank you send the information to the secretary and thank you very much. Any other general Public Comment on items not on the agenda today hearing none next item. Communications. You should have before you the Communications Items a there g any questions or comments from the commission yes. I wanted to address first of all, the real estate update it is excellent and nice to get the update we dont have to think about it in our heads you read that that i appreciate it it caught any attention what the poll circulations that we have we have so many pending and wondering why that is the cased as opposed to to having them in actually outlet. Thank you barbara hale for power the system Licensing Agreements we have involve the licensed and others working before the licenses and transactions that are complete so i think what youre seeing is evidence of that work effort that it takes time as part of the progress yes. Thank you i was curious. I have another comment. Yes. Please the peninsula water shed recreation improvements this used to be a great discussion for us many years ago and i dont think we have discussed this in meeting correct me if i am wrong but i think that should come before the commission i know that read back the material is pending and not going to be perhaps for another year id like to request that before anything it done it comes before the commission. Thank you good suggestion. Any other commission comments any Public Comment on communications . Haggle next item. Please. Item 6 is other Commission Business with the recognition of well, its my great privilege to honor her on behalf of the San Francisco Public Utilities commission after 10 Year Anniversary of the a. D. Park so if youll come up here please isabel. clapping. do you know i have talking points but looking at the resolution it is wonderfully crafted and reflects everything youve done and brought to the Farming Community and the city of San Francisco but ill go ahead and read the resolution if this is okay. Thank you. Whereas is a bela driving force in the Food Movement for decades and whereas is a bell has for over 25 years and whereas her work as a project developer has brought together the go healthy local good and agricultural in the bay area and beyond and whereas it was her vision as a founder the urban education about the ashen that gave rise to the Farmers Market in 1992 and called upon the city to embrace the connection to the food and whereas her automatic stage in 2006 whos primarily mission for the agricultural where farming can thiefl and be celebrated on the same page 0 entered into an agreement to lease 18 acres of land near the temple known as the a. D. Park an organic farm that promotes the agriculture protects Natural Resources in the water shed and communitybased organizations as well as businesses Civic Leaders established to advise on achieving the goals of the academy and whereas supported the work and education and farming as well as the farming operations the conserve the following organic practices and whereas the park has held 21 farming accusations that grown 20 crops in any given year and whereas 2006 the park farms are two tons of produce and crops that was donated and whereas in partnership with the sfpuc on the same page developed education of over 72 hundred students about the history of stewardship and protection of our water sheds whereas nearly of thousand Community Members participated in the a. D. Park including job training for youth and volunteer opportunity for Community Members and workshops whereas the president of on the same page is a bell has the linkages for the agricultural 9 to 5 now therefore, be it resolved that the sfpuc hereby celebrates the 10 Year Anniversary of the park and be it therefore resolved that the sfpuc horns the tireless work of her and her contributions to the park and the Food Community in general and therefore, be it resolved that the sfpuc recognizes her efforts to promote the urban u urban agriculture and help the children about the farming and making connections to Agricultural Land and be it therefore resolved the sfugsz acknowledges her legacy will continue with the a. D. Park through the Education Program that on the same page established in partnership with the sfpuc and have become part of the foundation the proposed alameda water shed center is built congratulations and thank you so much. clapping. would you like to say a few words please. Thank you so much commissioner vietor and puc staff i appreciate this accolade and all the support and trust youve shown over the past 10 years when we came before the commission and the general manager i dont know you knew what you were getting users into and we didnt know either but you might have suspected this is a passionate project that was first brought to your attention this land and opportunity but the passionate folks from the movement and glad to say theyve been engaged in the project and seriously the sfpuc sore in the a. D. Park concept and goals they were consistent with the water shed plan and also going to help to advance the preliminary landscape sea Recreation Plan those goals as mentioned will deliver the farming and enhancement of Public Education and together we have remarkable achieved that goal as commissioner vietor outlined a few minutes with thousand of School Children and members out there and dozens of farmers that came from diverse backward and some have used the opportunity to discovery maybe they didnt want a farm thats part of value the adas park contributes and throughout the process the land is more fertile and the populations of birds and policy nartsz have thrilled many, many sfpuc staff and commissioners have helped contribute to the success over the past decades and francesca and others betsy and joe and amy and many more have many times gone out of their way to resolve the issues for the a. D. Park to become what it is today and im so happy the adas park we create out of ideas and a great opportunity has a very fertile future and delighted the adrc long partners will manage the a. D. Park in 2016 and the water shed center will think an extremely place four education for the public about the water shed and the lowell high schools and the Sustainable Agricultural and more broadly the a. D. Park is a model for public agricultural and others public land in Santa Clara County so it thank you and the residents of the community and your support. Thank you, very much. clapping. good afternoon. Thank you commissioners im mary im chair of the board of Sustainable Agricultural and education we want to commend briefly thank you and the entire puc staff for taking a risk with a small nonprofit 10 years ago and launching this amazing project i want to say a as a form director the municipal district i understand how seriously commissioners and board of directors in the wart district take their responsible about the water shed and i understand you took a huge risk steps away in Alameda Creek for the local farmg on the water shed land youve really demonstrated the forward thinking of commission and more importantly any view is expressing the best of how a local pub water agency can express its commitment to stewardship by supporting the Water Management including the local farming and benefiting the community on behalf of the entire board thank you. Really presenter you coming today. Additional Public Comments on yes mr. Da costa. For the most part let me commend sage my hope is that once tribal chairperson rosemary the ancestors minding there the Hearst Family bought a lot of land lock stock and barely with the tribal people we have recently tried to establish a relationship between the Muwekma Ohlone the first people of San Francisco who also have links with sin oil so that we can endeavor to as i said establish a relationship but also continue things that are linked to plans more home shareal plans and things like that so that we have harmony i call upon the characterize person to cack sage so many rosemary the tribal chairperson what work with them to see how she can have her own tribe to think outside the box you know commissioners as with the golf course the leads with sage, not very far away the leads with the acquire im the tribal liaison for San Francisco but correct the Empirical Data you can sit down and discuss this is a gotten opportunity to work with the Muwekma Ohlone the first people of San Francisco with real links to synol to take us to a better place thank you very much. Thank you any other general Public Comment if not id like to invite heres one more comment but like to invite mary and others first Public Comment is this on that item so if you like to come up and present you with the resolution and congratulate you in person. This way. Thank you. Sorry. Great, thank you next item. Please general manager report. Item 7 the general manager report. Good afternoon, commissioners i have a little lengthy report lets get started by giving an update of sf and barbara hale. Hi commissioners barbara hale assistant general manager for power our clean Power Services the consumers and surveying 7 three hundred actively at this point our total opt out is one. 8 percent last time one. 6 it is increased and our participation has increased to 3. 1 percent another increase those are go increases serving the customers from the third party cal pine and she low and hetch hetchy power were generating some were providing grafting water so were generating some and the cleanpowersf is benefiting meanwhile were presenting for the next enrollment our preenrollment with 4 hundred and 47 supergreen 71 supergreen sign ups and the procurement for the service for those engrossment of approximately 20 megawatts worth of customers that is our original plan and you endorsed sticking with that this is assuming staff is able to get sufficient Renewable Energy resources to meet the objectives and regulatory requirements consistent with the best practice that the Commission Adopted in december of 2015 you also authorized the general manager to negotiate and execute additional contracts for Energy Supplies to serve up to 75 megawatts of customers and finalizing a purchase in a renewable project that allows us to meet the conditions assuming we close on that deal we will precede with enforcement notification for our next enrollment of customers those 2340z will be mailed on september 13th i want to give you a headsup those 2340i6gsz will occur before by the see you that assumes were able to close the deal wear very close to closing and now talk about the sets of operating issues were addressing as we finally lists that transaction well turn our attention to two other procurement efforts to meet the regulatory requirements one is to meet a Resource Adequacy requirement we received the notification from the california Public Utilities commission what our resources for the cleanpowersf program being procurement for that probably in in conjunction with the hetch hetchy needs theyll have adequacy requirements to meet might be more costefficient for us to do one transaction that serves was protocols and the other item to meet the long Term Contracting requirement of state renewable protocol standards that requirement excuse me is a 10 year or more requirement cleanpowersf has to execute the long Term Contract by the end of this calendar year and were working together with the finance staff and at the puc and the City Attorneys Office on a long Term Contract for new Renewable Energy projects and we are also in discussion with a couple of the short listed bidders from the solicitation to meet that regulatory requirement more as our attention turns but about heads up the next issue well be talking about has we get back together in september and in addition in september well be talking about how were proposing to integrate our cleanpowersf program and the go solar were commissioner moran youve asked for that and been patient with the contractors that are active in the program weve got a lot more work to do in those conversations but ready by the september 13th meeting ill be happy to answer any questions you may have. Thank you. The Resource Adequacy plan is that to make sure we have enough power to provide to the customers. The Resource Adequacy capability requirement that the state has to make sure that all entities low serving entities have enough to keep the system reliable so as theyve become more and more active low serving entities in the marketplace the california Public Utilities commission tagged their level of responsibility we got tagged wed like to meet the requirement okay thanks. Thats correct. Any other questions Public Comment on the cleanpowersf sf report next item. General manager. The next item is the session planning update juliette and to point out this is one of the actions in our Strategic Plan and this is something that is really important to the agency and so would like to definitely present all the good work as it relates to the session planning and great Juliette Ellis assistant for the affairs and glad to be here to talk about this issue that presentation is the requests that several of you had so share with the challenges facing the sfpuc tied to the Retirement Risks and as as you may know succession planning is a hot topic at the puc but a friends of mine there is a wave of baby boomers retirements happening in cities all over the 0 country that is raised as part of budget presentation last spring with regards to the Weather Enterprise and discussed it as general manager kelly mentioned as part of sfpuc plan see it the one of 6 goal projects and weve brought together over feigning illustrates to talk about this issue together and how not to reinvent the wheel but common things to do together as we think about grappling with the foreperson phenomena and we met with the department of labor to identify funding opportunity for the Workforce Needs so the bottom line were not alone on facing it retirement issue and while ear looking at opportunity to develop strategies internally we are going engaged with folks in a National Context with us so here at the sfpuc is a multi praungd efforts with bureaucracies todays collaboration is between the internal affairs and enterprise workforce are working on the issue and convening for a number of months and working with rochets across the bureaus and the workforce as part of 2020 Strategic Plan and goal in support of sfpuc Workforce Needs we put this slide together what is happening within the organizations specifically around voluntary separation within the sfpuc this is voluntary separation not folks that are termed but folks leaving on their own over the past 6 years 35 percent of the individuals leaving the puc volunteer will i retired. Enough is enough 43 percent were resignations we are surprised onehalf focused so much on the conversation with you around the retirement but the resignations is something that is higher than retirements this helps us the retirement is one piece of the puzzle and developing the workers to make sure we have the workforce we need weve organized the presentation for those areas so first cindy our director of Human Services will quam through the analysis on the risks how we compared to other departments in the city and what this means for the enterprises and what some opportunities for us and followup u followup with a brief presentation to build a pool of qualified individuals in the community our operations to build the pipeline and lastly daniel from our enterprise Workforce Division will speak to the work on the current employees and the strategies to improve the workforce to remain our existing staff so the core competent shell talk about been present by dan and ill come at the end talking about the initiative we have in the pipeline to move over the next year and then before i im going to turn it over to cindy this presentation is focused on the internal employment needs and not on construction opportunity we talk about construction and the opportunities generated through our Infrastructure Investment well not talk about that too much but can come back it is important were talking about the internal workforce. On that point. Please. So does that include the engineering staff that may fluctuate over time or excluded. It is included. So the way we structure extra we identify a core number of engineers. Right. We for peaks we use consultants. Right. Weve pretty much had a steady number of engineers, however, we also use the department of public works to supplement this as well i want to point out we dont fluctuate in engineering. This number is the puc core permanent engineering staff. 23 hundred employees. Part of that. Yes. With that. Id like at a future time to have an understanding of the sfpuc and the longer than term construction jobs, if you will, well, what the mix will be some of them are short and long what those numbers are. Weve been working with kathy howe who is the infrastructure person looking at the pipeline and conducted under working with others you know the chain analysis what are the Workforce Needs for ssip when will they peak and the strategies to take advantage of that around the business small contractors we can definitely come back with that, im going to turn it over to cindy who many of you have not had the chance to meet shes your h. R. Director and how long have you been here shes new. laughter . Thank you juliette good afternoon, commissioners im cindy Human Resources director for the sfpuc its my pleasure to share the data on the current Workforce Trends on the rate of retirements and future projection based on the past trend and how this influences our workforce respect over enterprises so assessing this data we came crossed sites the average age are 38 and the average acknowledge of total workforce is 49 this is data utilized for you to hold on to as we look at the provision of the Retirement Data it is relevant okay. So the first couple of slides wed like to focus on a brief orientation into our current workforce that is a snapshot of our total head count for puc by enterprises and barriers we have approximately 2 nine hundred filled positions and a little over three hundred vacate position were in the process of phil or reserved for purposes as you can see a majority of our workforce resides in the wart and wairmentd enterprise come pricing over 60 percent of workforce before we move into the retirement analysis id like to provide some context into how the city and city and county of San Francisco circulates the retirement eligibility the retirement system our sf force the goikt criteria is as follows age 50 with 20 or more years of service and 60 with 10 or more years and 65 regardless of the years of service id like to highlight the second perimeter with 10 or more years of service as you can see into the retirement trends share why this data is prevalent so as you may know employees can leave an organization for many reasons we choose to look at deeper look at the Retirement Data we darwin our analysis by comparing that motion carries retirement rational versus the city if you as you can see fiscal year 20132014 it is 3 percent of retirement ratio to that compared to their head count that is roughly over 28 thousand employees and puc was higher at 2. 6 percent the puc has not published Additional Data but tracking our retirement ratio in fiscal year 20152016 as you can see were at roughly 3. 5 percent compared to our head count sorry is it okay if i interrupt. Please. Just curious there is any expected benchmark for what it is. Im sorry. Repeat question how the 3 and a half percent compares to a benchmark compared to what a healthy corporation looks like youll expect that no to the be zero is there a number that is normal. Were currently in the process with the workforce efforts were evaluating and assessing that data how we compare to old utility organizations im aware across the bay it is comparable we are actually very interested in exploring nation wide data perhaps harlan can speak to that. Our benefits are different our benefits maybe better than others so folks any take advantage it is hard to compare apples to apples but for the most part of age in which people retire and you know so we can get data to kind of you know draw from that data. Absolutely. Thank you. So to understand the retirement trend for puc we looked at those employees that actually left in the last 3 fiscal years so see what age and length of service they retired at according to the analysis this shows the average age of retirees with were 63yearold with 25 years of service. Again, this is slightly above the citys afternoon length of Service Though it seems to be fairly consistent it is important to note that once employees reach 60 years of age and 10 years of service their eligible to retire this is where we find ourselves most eventually vulnerable this is the data we look at a few slides ago so earlier we looked at the current snapshot of that motion carries workforce now lets take into account the future workforce and how we will see sort of the increase of goikt of the retirees overall the retirement equity will be growing at a steady pace in fiscal year 20152016 from 21 percent to 49 percent in fiscal years 2021 with 11 percent falling within the retirements risk zone that Retirement Risk zone the 63 years of age and the 25 years of service i mentioned earlier awhile that represents a small fraction of the total workforce it is significant this is where a majority off our baby boomer populations are individuals with key instrumental knowledge leaving us and certainly through the workforce efforts were trying to address that there our succession planning. The way it represents folks that maximize you their retirement they reach the 60 and 25 years pretty much motorcade o museum of modern art out the retirement thats what were concerned that. In looking fiscal year 20 twenty the question how does this impact our enterprises and barriers out of all the enterprises wastewater enterprise will have the highest percentage of its workforce which is roughly 17 percent falling within that risk and second in line the water enterprise that has the highest overall workforce eligible for retirement so we continue to Pay Attention to the numbers and again, it is areas we are vulnerable so looking at those employees eligible to reserve we look at the Retirement Risk to some of the clarifications and positions we see a Significant Impact to two specific categories our professionals which are our chemists and botanical lifts and utility analysts and engineers and the skill class our skill trades our stationary engineers and water shed keepers and treatment operates and maintenance planners and so again to workforce effort we plan to explore the shortfalls in our workforce in the coming years. So we look at our our workforce is impacted by the people leaving the organization we understand this creates challenges and into opportunities in how we shape our future attracting and remaining skills and Diverse Workforce is the key to the success of organization and core to the 2017 Strategic Plan 2020. In looking at the gender by profession puc workforce is 345i7b8 composed of males through Workforce Development efforts both at the puc were working closely with dhr and greer strategies for all classifications and positions another significant data race and ethic night life distribution we employ a Diverse Workforce through the recruitment and outreach efforts and compared to the San Francisco lash market and the city and county of San Francisco total workforce puc Workforce Data is fairly consistent okay and looking at the data as you can see the distribution is composed of 45 percent of workforce being white and 23 asian 10 percent of that africanamerican, and 8 messenger filipino, and 12 percent hispanic and the one percent represents an unidentified source we look forward to exploring various retention it attracts the diversity in the possessive of professions that links us to the 2020 plan with that, ill go ahead and im going to turn it over to daniel that will talk about the workforce effort and at this time if you have any questions ethic of ill be happy to answer them. Any questions. Thanks. Ill go ahead and thanks cindy want to build off the last slide and speak to the Workforce Needs as an opportunity cindy gave a good snapshot in time of our as our workforce broken down with regards to gender and race and weve been having the conversations how to focus on areas we can improve as we look at issues of diversity as we try to loop that to say opportunity were investigating have not future in harlan our general manager brought together the other utilizes to discuss you our Workforce Needs and initially the utilities in chicago and others were in a panic we be compared our eligibility retirement and camden mosts and new orleans has 50 percent and los angeles is the same the meetings were oh, my gosh what will we do there is a loss as people leave our workforce over time the conversation has shifted especially over the last year to see this as an opportunity throughout the sector to create a pipeline that is more exists and reflective of the community where many of our operations took place so looking at ahead well have to hire for hundreds of positions and many of the positions are relatively high wage middle skill and working with the hsr Human Resources to hone in in a more detailed way to get a sense of the data around which of the positions are eligible for retirement that needs an aa degree or less so have a sense of belonging how many opportunity have low barriers for entry as we create the pathways so work will be to link the demand with the supply of underemployed people in the community and think through the benefits community through the wastewater or the water enterprise working to build those Career Pathway into the utilities over the last few years weve developed a strategic pathway beginning with the kindergartener to teach what the puc is and what we do and connect them with the wastewater entry youve seen this slide it can be broken down we have a literacy for the kindergartener through 5 grade and focus on the scientists and middle School Students and then focus with the there are no 12 graders focusing the students to careers within the puc our goal at the early age for the viral stewardship and with a focus on growing those young people problem engaged adults future rate payers and future workforce we provided copies of that the idea of framework that is the framework were working with the Security Guard to expose the teachers really the idea even at the youngest age to spark the imagination around the passion and can support them as they move into middle making the investments in a practical way of life problem solving through the curriculum where theyre doing things willie l. Brown middle school and behavioral change at school and home as you may know we at the High School Level well continuing to hone in a more detailed way around the experienceal for the high School Students this year we hope to reach 15 hundred youth through the paid internships so well continue to really double down on that strategy and as we get the streaming if the Human Resources team to get a sense of belonging what careers are online through the 12 pipeline were imposing the students to careers with that, ill privet and now im going to turn it over to daniel to really from recommended to the other piece of the puzzle we mentioned what do we do to attract remain and keep our current workforce and shell talk about that. Thank you juliette. Hello excited to talk about the entries workforce planning to attract, develop and retain our workforce the planning is a fairly new group founded in 2014 and run parallel to h. R. And focus on strategic Workforce Planning Initiative one of which the most visible is youre coming ton c model ill define those terms in just a minute were focused on this initiative has amazing impact on all the items in the workforce Strategic Plan and really improve and align all the personnel processes so when i say competency modeling an orientational practice you may not be familiar but the examples of competency you think and speak about work in those ways competency is example like critical evaluation and comboungs and business this is a way to broke down the performance into more meaningful Building Blocks to use those vocabularies to describe work in a classic way across the organization so a competency model is a collection of competency that encompasses success in a given area for example, the Human Resources competency model reflects this critical to success in a hsr profession one of the favorite things about the competency were writing them for the puc every single one in addition to a title and description are broke down across 5 levels of expertise and given behaviors that truly exemplify what success performance would look like at the level in the organization and those levels as they increase increase in organizational impact and expertise so this example is a competency to truly understand what the provision looks like from the first day on the job to the highest levels in the organization our first competency model and the one is the leadership competency model those are the 16 competency that define the success at the puc by consulting that our staff understand where they are at and need to improve in the organization remember every single one of those competency may be difficult to see ill give you a couple of examples like accountability and adopt ability and those are identified by the leaders and the literature to see the understanding of what success looks like this is also critical for the transfer and the succession planning because staff can see the provision from early to expertise in leadership competency and start developing those early in the career instead of waiting until their north america in a supervisory role inform deputy competency we are building actional competency model r those are models that describe the success around the organization on the left is success in our group that includes the competency and general behavior like critical evaluation and technical competent so were into the functional areas for example, Organizational Research and application this is a model within the Wastewater Group we say several designed and valeted all of these are developed with a lot of research and insight with the experts in the organization you know this has a lot of possibility for setting the developmental goals to help the staff groping grow one of the immediate needs of uses of this is career paths by comparing models from different groups were speaking the same language and using the same vocabulary people see the contestant commonalities and understanding the Career Pathways available to them in emotion to identifying the competency models it is important to provide the resources for the staff we dont want to put the standards of what performance should be without tools they can selfdirect their onramp weve been in the process of identifying and linking the new Development Resources to the staff and this chart shows the distribution and shows you were not targeting interns and highest level weighing we have developments for staff at all phasein their career we have produced individual Development Plan and by the way, along the way we development a customized internet site to showcase all the competency models for the staff so this individual Development Plan is available on the pages to guide their growth and finally we partnered with the Public Library to take advantage of the resources so many free resources out there that are available to all californians every resources were providing to the staff are free and 1 3rd from the Public Library heres a picture from the library card drive that shows the Library Card Membership up 80 people signed up in our lobby so the competency models really have a lot of applications for career paths for developmental goals and knowledge succession planning but we are also focused as mentioned before an organizational combetsd staff retention and transferment programs have a lot of poektd for this this is not a supervisory project there are matched based on mulch needs and encouraging in the planning phase 20 employees that have signed up and expressed interest and going to this is 0 through passive sign up and actually putting out increased marketing effort for this Program Next Week any questions about the external efforts. Yes. How does that process align with the civil rights process and standards competency sounds like unlike stuff were eyed to seeing in job analysis. Yep this system is set up to sort of compliment the job analysis we dont see job analysis theres a place in understanding the minimum qualifications and the most essential conversations that is beneficial for understanding that specific position but becomes difficult youre trying to do a gap analysis and using the same vocabulary and trying to guide people into development that is a complimentary process that hits on the job analysis that didnt hit on we still see potential for using this in structuring the personnel structures i want to point out all the things that are all the competency are developed in a similar way to job analysis we environment with the experts we have interviews with staff, we always do a validation rating so the experts rates the competency and tells you what are the best level so we have the validation report were going behind the scenes this presentation not this exact one we presented the competency to the h. R. Professionals meeting every week were requested by dhr to present and they said this is the direction to move towards their huge advocates of. We can use this in selection and promotion. If we are doing it the right way. Were working with h. R. To pilot. The one thing i like typically within the organization you identify folks who you feel with the next leaders and try to start investing in those people but what this does is pretty much articulates what is necessary and in a leader to hold that position so everyone can get the training and mentor with certain people to get to that level it is a balance of level the Playing Field and i like that we really put what core confidence for those positions. Yeah. There is a tension between the identification and the development of people on the on one hand and having a level the Playing Field when it comes time for job selections thats been tension within Civil Service for a very long time to the point where it makes Career Tracking the Path Development difficult this looks like it may have methodical if you can bring those worlds together that most be a major accomplishment. Were one of the departments but on the first and foremost that is, i think this is more of a piloting phase but working closely with the h. R. Department and working closely with dhr to make sure that everything is scientific. Of the tools youve mentioned the monetarily would traditionally raise flags that presents an opportunity or persevered as favoritism ill mentor the devil out of them theyll get it. From the perspective thats the way to have the formal system for enrollment were trying to make that formal and available for everyone. Thank you. Yes. So that was a great presentation and i think that is easy for folks to follow when youre talking about identifying leadership it hits all the marks id like to hear more not necessarily today but more funny coming from me in the labor representative but it is popular amongst the rank and file and popular amongst other labor folks as a Labor Organization were not wealthy identifying the leaders is as important as identifying people that are not interested we talk about creating opportunity we have an obligation to make sure that people that dont want to be part of program are not part of project programming this is the heaviest lift identifying not only the leaders that the people that makes sure that bona fide percent a gets a program b gets out or c one way or the outlet thats the obligation and like i said the organizations that those folks are part of representative them sure an obligation to do so but at the end of the day what id like to see eventually culture change across all departments we only retain the very, very best and bright folks if were going to reach out to community and make available those opportunities make sure those spots are being held down by people that cannot cut it working with folks in the city i know theyll say it ousted the more and harder of a worker youll get for jobs and there are people that dont get assigned anything. Competency. Yeah. So the other thing ill point out that is really important not only identifying the core competent of a position but one of the things ill doing as part of performance satisfaction identifying what my core competent and how we can get to where i think they will need to be it is really a good conversation because they may think theyre at one level and you think theyre at another level are you political yes, i am theyll say no. You do this and dont need to do this anymore you have those conversations and you know if youre a Junior Engineer may not not need the savvy or at a high basic level this helps that conversation and so i think this is a really great model and i definitely embrace it and well, thank you. One other question on this talked about the High Percentage of voluntary leaving which is. 40. Not retirement related. Do we do exit interviews do we know why people are choosing to leave. Ill speak on behalf of the cindy we think that is hitormiss depend on i dont know that is institutionalized every Single Person is getting an exit interview but some enterprises do. Were thats a great question the information a lot of the spargsz from internal problems but typically internal promotions within puc and we have our competitors pg e and other will utilities and a lot of folks get recruited by private sectors we have the seeking of the employees but definitely something we want to look at deeper and happy to provide context. You have the 43 percent basically people leaving the puc not an internal promotion but external promotion and a lack of opportunities internally but that will be good to know that. From my understanding and what ive seen yes. You have folks frustrated and you know fill there is nogrowth however, given we have limited opportunities and the timing that people would like opportunities i look at it as a good thing for the organization that a lot of folks who are looking for promotion to other departments we have people a lot of opms they went to the airport or mta and you know so their telephone how well, weve done on the programs and start sharing that for example, juliette we went to run the valued water and then cia frernz is going to. The foundation. I mean there is a Great Stories but we have relationships over there as well i think we should do more of survey to know if it is a greater fabulous that are leaving forgive a greater place and what theyre feeling about the puc and how we contribute to them in a position they can get the promotions. I think commissioner Vice President morans point and the staff were bringing in tend to be less baby boomers and nonbaby boomers were understanding around the millennials their mindset not to stay in a place for 25 or thirty years i think even from the personal experiences in internal affairs the idea around the pension go motivates the folks yeah, but youve not hit our 5 year mark thats not how they think about work but well get good information about people more transitional in that way. The general manager point is absolutely right if the puc is known as a place you can come and do we will and succeeded in or outside the organization thats a Healthy Organization so the exit interviews will help to figure out if it is that or some satisfaction. Good turnover and bad turnover to hear people grow i have a couple of questions one is that do you do annual review is there a mid point a mid year review. We had had annual and folks check in with the supervisors and regular feedback and people in the probational periods over 6 months. In other past Employee Satisfaction is there anything along the lines where a manager would report on rating on their financials and then their Employee Engagement scores is there anything in the works. The Performance Review so two things on the satisfaction piece we have the Strategic Planning process and prioritize if you think about the outreach and engagement as a goal one of the 6 goals it internally focused so wanted to get more feedback from the staff in an intentional way are they satisfied in dealing supported and challenged and doing more surveys since the Strategic Plan was approved by you all done 2 to solicit feedback from the strategy plans to different issues thats one piece and specifics i know were on time and theres a couple of next steps well highlight i can do. Ill add as part of an effort for the project effectiveness of competency were assessing measures well expect to improve based on the competency by the work group that is looking at things whether or not people abdominal their career theyll find a Career Pathway within the puc and whether or not they see this as a learning organization or they will feel they have opportunities but related concepts. A couple of next steps if you pull up the slide you can work off the slide. At the National Level we are really focused often the workforce last april met point white house it connected us from the white house my brothers keeper initiatives and hoping we will engage with them to match our workforce positions that will be obama online with the Workforce Needs and met with Congressional Staff in washington, d. C. Last april they asked us to do a briefing with the Utility Partners to the troy so the black asian caucus will be focused on the workforce utilities opportunity in june our general manager met with the department of labor theyre interested in the development of a National Certification Program Targeting the specification occasions within the sector and so theyll be doing the regional meetings throughout the country with chicago and camden and washington and, etc. And again really honing on the National Certifications opportunities and then weve been working with members of congress in the Water Development that puts resources dedicated to the pilot in the industry and two senator booker and casey are introducing the language and finally working with the Brooke Institute who want to work with the Informal Group of general manager to think about the workforce on a National Level at the regional level we continue to be engaged in bay works with the regional collaborative and partnered with a group called j. D. S to have pathways into waishth utilities this is from the workforce board with that, and locally were looking at working closely with the locational high schools to create a targeted program that will expose the 9 and 12 graders that will be coming online with the data and here within the puc were convening the working group coming out of Strategic Plan that has representatives from the bureaus to look at the implementation of the oufshz were outlined in that and as daniel discussed core competency and rolled them out and piloted with the executive teem but the idea theyll roll out through the organization and include them in job discrepancies and announcement those are the qualities and gun to get put sweet spot job amazements and last but not least were working through cindys leadership that the dhr to communicate on the hiring needs and kind of looking at the classifications to update them based on the type of workforce were looking to create with that, were done. Great, thank you it is were very pleased youre paying attention and look forward to the ssip see pieces as well and you know what opportunity to cross over criteria pipeline between the jobs and feeders to puc jobs. Anyone else on this item. One more. Id like to talk about this next time to determine whether there is an appetite and capacity to deal with the Human Services agency the hsa still has folks coming in based on certain needs and certain qualifications and theyre paying the wage; right . What happens the departments are allowed to interview the candidates and the departments take them in those are field workers; right . This is important to look at that make a ders whether we have an appetite or the capacity to do that or not and more importantly the personnel on the ground that can perform those tasks and if those criterias are met doesnt effort i want to explore that and other departments do it well, this department is not like rec and park but like us to have that conversation great. Thank you comment on that item. Mr. Da costa. Let me break this presentations down for you commissioners, i want you to Pay Attention because i saw one commissioner one commissioner asked did president questions on this subject so San Francisco Public Utilities commission was created in 1996 as you may know for that it was a Water Department and well known in San Francisco over 40 percent of those employees when it was created were to put it very diplomaticly if you knew someone you got a job good leaders show the way and go the way fundamentally in the Work Environment we neediest and morals you commissioners if you read what the ethic condominium conversion has given you and some of the employees youve fundamentally understand that you commissioners every single one of you all your commissioners have to work very, very hard to create a Work Environment 35 percent retirement, 43 resignation it up to 88 percent according to any math bring negative impact an outside expert since someone was talking about experts and give this person the data all the fields, all the data and more data than what was shown on the pie and ask the person to give you the report any outside person can give you the results ive been monitoring the some of those issues for the last 38 years and ive handled over seven hundred and 68 cases be it all federal and never loss a case and i like the way you were talking about the dynamics about mentorship and leadership but always remember ethics morals, standards, never once mentioned in the presentation so a lot of fluff that needs to be addressed thank you very much. I want to make a quick comment because i actually am with the union in the workforce and sensitive to the who you know thing because a lot of it is true i think we have to admit what were actually trying to do and real honest about it we are trying to favor a community and favor folks from a community that were identifying underserved and underrepresented it frustrates me francesca a number of job clarifications we oversee but they lead to better jobs im bothered by the fact we have success in 09 departments Transportation Authority plans Programs Committee our own personnel our Union Leaders on hiring panels and bogged we have 14 vacancies theyll not fill the 14 vacancies if they dont see 14 highly qualified individual they know the people if the prehit a home run and those are the people that get picked up my thought is on outreach thing and weve really want to do better outreach and a lot of folks they wont seek out positions that if at the look at the job scope and know they dont meet the minimum qualifications thats why month units will not do this were intentionally deunskilled those positions to bring the Community Folks in and develop those minimum qualifications to take the good jobs and it is unavoidable i got a text to show me the challenges we have an obligation to fill the vacancies with qualified people and ill admit im favoring local folks because those are the people we know i hope you understand that. Yeah. Actually it is inaudible . Can you come up. One minute. One minute is all i need no want to debate anyone without those i debate with knowing what were debating about i did not ive worked with the federal system and studied this system for a long time and know what im speaking about it is mostly about opportunity and good education if you are given other opportunity and given good education you can address month everything if you keep a lot of people down if you create an environment that is hostile and prevented pretend it is okay. When you use influence to gather education i dont want to go there as part of presentation next time 5 minutes ill lay it down with names and imperial data i have i know fluff when i see fluff from one million miles thank you very much. I will respond i have a lot of respect for francisco but i thought that was jermaine that i admitted that we are very, very, very interested in providing opportunities for some folks as opposed to to other folks that is what drives and motivates us part of topic we discussed and ssip pla signing the other day im proud of the fact a lot of the destruction units nostril to be coach with the community wove of workforce agenda are signing on the dotted line so maybe youll indulge me. The circle with 35 percent of folks retiring 22 percent transfer with promotion and 43 percent resignations ill give you what the percentage of whole workforce i dont want you to think that is 40 percent of workforce is recommended o represented here this represents a breakdown of that small percentage dont think this is rabbi bid. Any Public Comment on the planning succession item. The next item. The Public Utilities Commission Recognition program juliette. Juliette automated teller machine for internally affairs today, i was giving a brief overview the Employee Recognition as you recall the Commission Approved a resolution to launch a new Recognition Program for employees and for external partners commissioner courtney has been a champion thank you for working with the staff weve development the program and moving forward and external affairs Human Resources has been partnering to develop and this with a lot of support from the it team the goals of the program and what were trying to accomplish is one to recognize and encourage excellence across the agency that speaks to commissioner courtney comments a second ago two we want to strengthen employees connection to the vision and values of the new improved plan and 3 engage the employees and build the morale and highlight the successful barnes the external and internal partnerships much of the work is working hand in hand with the city departments and nonprofits, consulate, etc. We want to lift up the works of teams to support the mission. There are 3 exponents to the new awarded program an individual award with very similar to the one award for the sfpuc employees awarded annually and the main difference the criteria will be based on the core values you approved as part of the Strategic Plan and the Second Team Award those awards for teams up to 12 people and can include internally or external individual and pa based on the sfpuc values and celebrated at the reception and the third component the instant recognition a less formal way to thank a colleague for excellent work they are easy online from one employee to another to be deserving of an immediate recognition this is the goal to present the immediate recognition for employees providing services in a way that is above and beyond their regular day to day work. The next few slides focus on some of the components of individual team awards awards are 3 areas of consideration the first commitment to the sfpuc values with the excellence or inclusiveness or any of the Areas Services and innovation some examples are accomplishments that improve the engagement with the communities and stewardship really looking for examples of work that contribute to the protection of our waterfront and eco system or Natural Resources or final projects that is efficiency and cost saving and safety you can imagine as recognizing individuals or teams around reporting unsafe working conditions and improving the health with the community we serve and the other two component of difficulty of the process i know the process folks are questions how this is rolled out in fall an open nomination for one month any employee can submit for an individual our h. R. Staff will insure the staff meets the eligibility requirement and the individuals are in Good Standing and the nomination forms sent to the supervisors as notification and then go to their atms for approval and all will be evaluated and scored by a Selection Committee that has been formed that includes representations from all the Selection Committees and they make the recommendations to the general manager that makes the finally be decisions in terms of timeline we plan to open up the period in october and then conduct the sros in november and december and hold like to hold the first reception in late june january of next year the commission will play a leadership role at that event. They then in addition to the Award Ceremony through the media wall at the 525 on golden gate and other afs like Staff Meetings etc. And with that, ill open up for any questions its a great policeman and let us know how we can support you. I want to propose that you add do Commission President to the general manager oh. Yep that sounds good without objection any other questions or comments Public Comment on that item Public School next item. Please. I just want to say that great work im sorry it is great. People are reilly going to like that jutting yet very, very, very popular well know it later but thank you thank you for all your hard work. I love that instant appreciation. laughter . And he love added the Commission President as the final say i, blame that person. Didnt think that was what the recommendation was laughter . Next item. On general manager report. Public comment. Okay. The next item is watering study. May i have the slides please. So this picks up on the discussion we started in january of this year right before we kicked off the budget process and i provided a presentation on Financial Sustainability as well as briefly on stormwater run off allocation you had a number of questions i said ill be came back in the summer when we started the work on the waste study im coming now we kicked off the rate study and wanted to proceed you with the report the agenda today to provide some context for the rate study and all the scope of the study and highlight some of the policy decisions well be presenting to you with discussion and consideration over the next two years and describe how we are managing the project internally and talk about the work tasks when we intend to come to the commission for input. So i know the words rate study may seem a little bit borrowing to many people the actual work contained really supports critical strategic objectives of the organization and here well in may you adopted the Strategic Plan and one of the goals areas the Financial Sustainability and four subordinated objectives this rated study supports all of those objectives but particularly numbers one, two and four if we go into the big picture mode if you look at what is happening with the business extraordinary levels of xhoechl and the convergence of wastewater streets green space and all of those presents adopt active challenges to the agencies or our enterprises and really indicate we shouldnt should be taking this opportunity to think outside the box about rates and charges and not crank through the rate study were not cranking through the rate study we have an ambitious scope in terms of a little background the charter requires every 5 years we retain an independent consultant to do a cost study it is i suppose one of the fundamental elements of legislative record that supports the adoption of rates and charges is the rate study so as prop 218 has evolved over the years and rate litigation the rate studies and the administratively record is the key underpinning for the rates and charges so the charter requires we do at least every 5 years we last presented a rate study in spring of 2014 that was for rates and charges for the following 4 years fiscal years 15 through 18 were in fiscal year 17 were in the third year of the package you adopted were about two jars introduce adopting the wastewater charges we selected grow engineers to perform at the independent rate consultant and were starting early earlier than usual we have a scope that is ambitious with a lot of new things so, now lets talk about the scope of the rate study 3 basic tasks one one is so develop the revenue requirements and the second to allocate costs of service and the third to review the rate design so revenue requirement basking refers to how much money you need to the opm and the investment and lastly what are the financial policies that may require Additional Resources so reserve debt service and fund more of the capital plans for cash rather than debt those impact the revenue the next task is the cost of service that tries to draw the k within the customers and system costs on the other so our basically constructed around customers with usage characteristic when you think of the water system youre talking about peak versus demands on a monthly and annual basis and thinking about the waishlth youre thinking about the strength of those flows do they contain a lot of solids and organic and how much grease is in them thats the way you allocate the costs in the exercise and once you determine the revenue requirement youve allocated those to the customer next to look at how to recover those costs from etch customer class and the rate structure i want due wanted a fixed or variable or charge to strengthen the sewage or a charge for the meters or connections so those are the 3 basic components of rate study i think i find it helpful to look at the threelegged stool as a met for and take each leg not go no a comprehensive description of all that is involved but highlight some of the policy issues that were going to be paying attention as we run through each the tasks so on the revenue we have a number of financial policies we will look to review a revenue requirement is learning bans the 10 year Financial Plan required by the charter but what informs them are financial policies related to the reserves and Capital Financing well be looking at our rates policy that is kind of an and or expression interests regarding the rates and charges to the community well, looking at a reserve policy a policy that identifies the minimum policies of reserves and try to look at what other people are doing and develop a target dent Service Coverage and policy we dont have a policy on debt policy we have a minimum requirement and then Capital Financing policy we dont have one but it makes sense to consider the development of one so i do have a Company Presentation a memo that thoroughly outlines in more detail a long meeting so ill not go into the detail here but refer to the memo and ill be happy to answer any questions you may have. So, now turning others second leg of the school the cost study i mentioned a lot of things you look at in the cost study this study well be paying attention to the stormwater Cost Allocation you know we have a combined system that treats both sanitary waste and sfrrm run off and sort of taking apart the treads and allocating the costs for stormwater flow it is essential one of the considerations were looking at well be looking sewage strengths one of the things to consider well have extraordinary conservation one the area within the city that means that our loading the concentrations of the flow and so well, reconciling some of the data with that sampling now on the rate design leg of the stool is where the work is and the policy for the commission where well be seeking input from the commission so in terms of the commodity rates were looking at the mix continue fixed and variable charges how much we put on a meter charge and how much a variable charge when we driving into the variable charges we have tiered water rates do we want to continue to utilize the tier water rates or characteristics have changed a little bit system costs have adjusted and may want to reconsider what we do there and drought rates weve been spending the last year the conversation about the financial impacts of the drought felt organization how weve been managing throwing that for the last 2 and a half, two years and a drought rate want to consider a drought rate surcharge to incentivize the drought we might be experiencing and maybe mitigate some of the financial impacts because of reduce sale another thing to look at in terms of the sewer rate structure the thing weve been talking about that i talked about in january is the stormwater flow charge do we want to sort of take separate the costs we call the roll. Recover on the surcharge that is based on sanctuary discharge and water use and allocate that think Parcel Services were going to go into this in much more detail this structure presents a number of implement challenges we want to get to you early to get a decision we have theres more work to do in terms of reprogramming the customer billing system and getting gi s and rolling out the ideas that the customers mitigate the impacts theres a lot of work so well get to you early ill talk about this schedule at the end the presentation and finally looking at interruptable and recycle rates this is the rate world that examiners litigation and so in addition to the threelegged stool there are other scope items dont go best practices outreach that means were doing financial policies and rate structures and rate levels compared to the compatible levels in california we want to see is anybody doing anything interesting that helps us achieve our policy goal, and, secondly, we talked about this quite a bit at the budget hearings we want to develop a more robust level of affordability within the service area to date the medium Household Income is it so just one data point of what our customers look like we want a better understanding who is paying the bill and what the income and demographics look like so we can present more you know a more subtle picture about the impacts and hopefully design the low Income Customers in addition to that well be reviewing the commissions capacity charges for wastewater and water those are charges for the connections to the system that really insure quality between people that are paying for it for years and making sure that new development pays pay your fair share well be looking those charges in addition being activities regarding the steward management we dont often talk about them theyre part of collective system and their sort of a confusing understanding of responsibility for maintenance and repair of the sewer laterals and resulted in a number of customers less exciting consumer implication has to do with with that and considering the implementation of an inspection and Insurance Program hoping to address some of the issues youll be hearing some a colleague or myself in september i believe on this and then to support all the work that that study all of concludes of the study we need robust prelims and having been at a number of utilities i can say the puc does an extraordinary job with respect to what ive seen bayview at other places we want to continue the legacy of robust and thorough outreach and i mentioned any changes to recent charges have an implementation component we can implement anything we present to you in terms of how we are managing the project extraordinarily internally the commission is a policy making body we have a inclusive and Steering Committee and the deputy general manager their coordinating the work at a highlevel it is critical to the Strategic Plan and a cross fundamental team that has representatives for the project and have the consultants engineers supporting it and i guess one thing to clearly point out we have the rate fairness board and the Advisory Committee that provides information on the things we put forward and lastly to discuss the timeline when youll hear from us we have in this table the various areas of study where we expect is to be before the commission and the tops essentially youll hear our financial policies well be coming in october timeframe seeing what the review has found and coming for a robust discussion the next item. Will the the sfrrm Cost Allocation we hope to talk about in november and well pick up work from july to september on the cost of the Service Allocation and gear part of the study and then in october through december 2017 is really where well be talking about the rate design i anticipate to be where the commission will want to focus most of its attention in january of 2018 well be talking about the affordability model and then finally well be getting into the rate setting process in which will be parallel actually with the budget deliberations for fiscal year 2019 and 20 thats my presentation be ill be happy to answer any questions you may have. Thank you looks like we have our work cut out for us thank you commissioner moran. First of all, i think the scope of the rate study is ambitious and appropriate ore Business Model as utility is challenged by the need to conserve more and basically sell less product thats where it is a schizophrenicic thing steve will say we are chief Financial Officer yeah, but we have a financial problem we need to reconcile that with a Business Model and structure that basically ports ambitious terms and minimizing the water we use im very glad youre taking a broad approach that is the challenge well all wrestle with and presents questions there are not simple or straightforward questions so thank you looking forward to hearing more. I want to add eric this is like on all outlining and well be looking to other utilities to see how theyre handling similar problems so thank you. Thank you. Thank you very much any Public Comment on this item. Commissioners as you may know im addressing the people at home the people at home have been told to conserve water and to flush as little as possible encouraged by you, you all sfpuc and as one commissioner who is wise stated earlier before me speaking that if you dont collect sufficient money than and you have this committee deciding how to increase the rate we have a problem. But commissioners, i think this is the final time im going to bring this to your attention that you all have failed in realtime to monitor the sewer pipes and the clean drinking pipes that are 85 years old so why we are talking about something that relevant on one level impractical speaking not objected the goals in replacing the sewer pipes and at the clean Drinking Water pipes the gentleman that made the speech earlier he mentioned about sewer everybody that is practical thank goodness a very good idea and have to think if were a dual system to have large catch areas so we can capture the solids if were wise and some of us when the skyscrapers are built and have so many in San Francisco they should pay more and they have taxed areas where more water goes into the system and the solids are captured nearby which is possible in todays technology and again and again commissioners people dont want to come here and give Public Comment they feel they Say Something and nobody listens to them i can reference Steve Lawrence and joe and eric who passed away and many others we have astute people if San Francisco that understand those issues but want the San Francisco Public Utilities commission to step up and i know your capable of doing that and do the right thing thank you very much. Any other future comment on this item next item. Please. Oh, one more public candle stick park. Im ace washington a person that ran for many years and coming to you speaking as the czar of the out migration thats been studied and nothing has taken pa place this is not the commission that takes care of of it but the rates commission has failed us and come to speak of commissions in the city have failed miserably ill applaud the supervisors to create this advocate Public Advocacy Committee that will watch over the commission we have commissions no oversight only oewd it is amazing but this im coming up here i dont want to reflect i had the wrong impression but someone came from this department heading San Francisco hope im an africanamerican and thats what the report is about our leaving the city and dwindling down to the nonrestricted exonerate and terrible im a father not a grandfather not a great grandfather im 62 years old you call it city hall i call it silly hall. Im here to say the out migration a lot with that im hoping the commissions will lend a hand to our dwindling population it is literally down to nonexcited what do i tell the young with the people with the Police Department the city didnt give a damn about us with education and health and so im proposing that the city and county set aside 5 hundred black families into the next 10 years with the health and education and all the things recommended in the out migrations i think that is a parallel and we looked at ahead and saw my name is ace and im on the case and youll see more more and more as the months guarantee communitybased by. Thank you for your comments. Is there any additional Public Comment on this item next item. Please general manager. Can we combine b and f together and no objection e and f. Dan will give an update on the Sewer System Improvement Program and the water Capital Improvement plan for the report. Good afternoon, commissioners dan and im going to first briefly touch on the water Enterprise Capital Improvement Program and a few comments on some of the highlights one is that there are several regional projects active for the pooimgz of peninsula and soma valley we want to point out and point out wire excited about the fact that the fattens of the peninsula seismic updates about break ground f this month we will have fully met the seismic doles as part of the wsip thats important and highlight that we are making good process on pipeline replacement within San Francisco and feasting we replaced nearly 13 miles this last year this is the goal for the coming year and hit on the red dots in the report and there are several one is an 8 month delay for calaveras turbine it is on hold until the alameda project is fully scoped the amount of water will effect the ability to generate hydro power from the calaveras pipeline thats the reason for the delay an is southern boulevard trail extension we have about a six months a delay because the team is applying for a grant and that requires a bunch of vital documents on the Suspension System a delay due to a long list of item the project is in service on the grour study a 17 most delay part of it due to the design delay or actually excuse me a six months delay on the protest for the building of that project and a one year delay for the phase one construction for the record 40 in order to integrate the rec and Park Department irrigation operations with that project but the most significant red dot i should say on the water and cpi is the San Francisco west side recycled water proximately and on this project we have now forecasting for the first time in the port a 15 month delay about an 18. 7 million cost increase and the preliminary reason for that theres a couple of reasons for the delay the project team needed to preselect the membranous supplier for the project that was detailed the procurement of the supplier was detailed for a number of reasons the design had to be put on hold until the supplier was selected and integrate their details and the number of cost grants due to the scope of the project namely with the Irrigation Systems retrofits we need to make sure the system has the capability to take the water before the project is effective so the scope is added to the project to essentially retrofit the irrigation system and be a separate construction contract to do that those are the highlights of water system or the water enterprise Capital Improvement plan as far as the wsip goes the program is currently 92 percent completed overall as you can see the breakdown between the local and the Regional Program a number 67 accomplishments to report i dont go through all id like to highlight the fourth major believability we have 40 of 43 projects this is exciting in the program. There is one major project the preconstruction the Alameda Creek the rendering of the pump station and we are 95 percent design phase completed and reviewing the administratively craft of eir currently of course, our largest project in construction will will be active to the end will be the calaveras project youve seen the slide a number of times i want to focus on the foundation for the new dam that will Start Construction this fall down stream of the existing dam this is essentially in the middle of the slide and point out something that happened on the abutment this slide shows the kind of the close up of the foundation where the new dam will be constructed you see a lot of activities because the final foundation currently take place a lot of the shaping and groout is complete slush grouting to internet the combroet into the cracks of the rock and the slush grouting take place and sexual needed to be done were neither here nor there complete. Some things not talked about the fines and several hundreds fossils and this location just last month we removed 20 millionyearold humpback whale fossil we estimated age, of course, 29 years approximately two and a half tons and located this in 2013 and took to now to take it out and preserve it properly and that will be displayed in a proper location. Fish package is well under construction you can see the process on that is finish ladder facility the reasonable ground water the major challenge we have to wells to be sited and in discusses with potential pertains in the Bernal Heights area and seeking the assistance of bosca and san bruno to help us make that happen an bio regional restoration to contracts remaining one on the peninsula and one in synol and we are moving forward with the vegetation removal nonvegetation removal on the peninsula and that project will be the last year to be completed ill be happy to answer any questions you may have. Questions. Comments. Thank you for your report any Public Comment on the report. Anyone else. I want you to know on my piece of paper to discuss the red dots. How did you know. Ive heard you ask that before alu. General manager. That concludes any short report. Next item. Please madam secretary. The bosca update. Good afternoon and thank you for your patience. Good afternoon michael the waters resource manager for bosca the center regrets but wants me to give you a short report on the cost saves a lag time in getting results we were able to put together a graphic and want to start out with start out the gold bars in the graphic the individual conservatism target by the agencies the blue bars is users the lawyers color motif etch the 24 agencies that are required to meet the standards achieve the standards over the course of the year 15 percent amongst accident agencies and as you can see noted 27 percent saved in the measurement. Another way if we quantity if i roughly 2 and a half billion gallons were saved as you recall during the spring a sort of interimmediate step the tarts were extended and even in the 12month period the bosca agency achieved that so really i think the point here is this type of salesforce with not individual coordination your staff Work Together with bosca and other agencies put together a campaign that was instrumental in the salesforce were required in june 2017 that campaign rolled out and certainly look at the element of our success we saved ill be happy to answer any questions you may have. Thats correct thank you for all your hard work any other comments or questions. Public comment on the report. Hearing none next item. Item 9 is routine and may be acted upon by a single roll call vote of the commission. There will be no separate discussion of these items unless a member of the commission, the public, or staff so requests in which event the matter shall be removed from the consent calendar and considered as a separate item at this or a future hearing. A approve of the agreement to 2346 and the amendment with time extension of one year to the job contract 47 r increasing the contract over a time extension of three hundred plus subsequent days with the improved modifications decreasing the contract and authorized final payment to the contract and d approved the plans and specifications in an award contract nouchls of 1 million plus the lowest responsive bidder in the american supply and d approve the specification and award the contract in the amount of of 3 million plus to the lowest qualified and responsive bidder j m B Construction and f the plans and award the contract not to exceed of 8 million plus to the lowest quality and responsive bird J Construction company g approves the terms and conditions and 9 year irrevocable for 45 thousand plus dollars with 3 percent annual increases and h the general manager to modify the the Grant Program minimum Eligibility Criteria of 2 point acres or more to half anarch or more. A request to remove any of the items. Is there a motion to approve the consent calendar. So moved. Seconded. Any Public Comment on this the consent calendar. All in favor, say i. I. Opposed . Consent calendar passed next item. Please. Item 10 discussion of draft Water Management priorities action plan. Thank you. Good afternoon, commissioners steve richie assistant general manager for water we spoke about the action plan in early june and talk about priorities for the Water Management action plan and give you a brief workshop on the issues of the palo alto that were widely talked about at the june meeting if i could have the slides the overall map for a refresher is a plan to provide includes Background Information of customers and the water System Improvement Program the regulations and 15e789 between Water Supplies and demands in drought and nondrought years to focus on the policy questions the commissioners grapple with and the policy questions do we make santa clara a permanent customer and other question the commission take action to increase the supply available to etc. Palo alto as well as considering whether or not we make additional supplies available in drought we discussed those plans and what are we asking the commission really looking for priorities to meet the demands and the requests if the customers and the Commission Priorities related to the supply projects first before we get into those issues i wanted to update you on the east pooltd as you recall they are at closed to their individual supply guarantee have a backlog that are out there that cant move forward until a secure water supply so since that time i listed the thanks going on first, the staff has met about East Palo Alto city of Mountain View and yesterday august 8th to talk about the potential for transfer of individual supply guarantee from Mountain View to East Palo Alto those discussions are proved useful and so potential there ill refer to that a little bit later and another action east allocating a palo alto on july 19th took action to answer into the reimbursement development with 3 components that will help to pay the development for the palo alto assisting them with trying to obtain the transfer of supply guarantee and officially placed a moratorium on projects based a lack of water supply you know widely viewed by the community and a lot of people were concerned but the point to make it clear without the water you know they cant be approving the projects that is a problem to be 1068dz that and the Biggest Development was Mountain View sent a conducive letter that is included in the correspondence regarding the transfer of at least 5 hundred thousand gallons of supply guarantee the city manager talked about the certain terms and conditions prepared to recommend that to the Mountain View council and last friday two commissioners toured the East Palo Alto and bosca a useful tour i believe you know introduced folks to the issues around East Palo Alto but were then again like i said, we met yesterday afternoon with East Palo Alto and talked about the posh for a transfer of supply guarantee i think that folks have a good understanding the potential there so basically East Palo Alto and Mountain View about talk and see if at the, come together and agreed to meet in the second week of september to shat progress is going i think things are looking positive for transfer of individual supply guarantee but no means guaranteed so kind of a quick summary there is a lot of interest on the East Palo Alto to make something happen if theres any objections or questions before the tour. When will that happen is there discussion. Thats one of the questions you folks have to get to if there is an agreement between East Palo Alto and Mountain View for a transfer assignment action by those two parties no one else has to side anything we have to send a letter the Plumbing Works and the water can get there fine we can do it, its up to their processes as well as whatever commons that might combo play it could happen relatively quickly. There was a request for an additional m g d question flushed that auto a little bit yesterday wouldnt wanted to put a number but Mountain View said this is probably doable if they reach an agreement that was yesterdays conversation went well. Thats excellent news weve talked about as a commission you know willingness and wanting to make East Palo Alto whole sounds like good progress. Well have to keep it up to make sure that something hispanics it was an excellent tour thank you for the tour and putting it together we learned a lot. A lot of East Palo Alto with the city assistant manager and carrying the water so to speak. But now to the issues do i have the slides two tables in the agenda item for the commission those are slightly misdemeanor the first is what is the priorities in the water action plan Going Forward into the future and so weve laid out in the table a recommend order of priority by which needs to be taken care of first meeting the obligations making sure we are delivering the one and 84 million gallons a day weve talked about that but just to be clear number one is that we need to flel fulfill that m g d obligation it is an additional supplies the second meeting the obligations to the customers and here weve list the demands for palo alto they show a needs of one and a half m g d to 35 that increase in the demand starts earlier but researched of repetitiveness it 2035 i think our preference to be taken care of with the individual transfer arrangement if it didnt happen that way there that be the next priority we recommend to the commission to try to achieve the future water supply for East Palo Alto outside of one and 840 m g d and the third priorities making the customers that time permanent it is san jose and santa clara they were envisioned the four and a half m g d we breakdown into 3 pieces to make them permanent at 4 levels this is the First Priority beyond the first two, and, secondly, they asked for additional supply to we put that has priority after meeting the base demands so to speak of four and a half of the additional m g d for santa clara and plus for san jose last year rising the suggestion on the drought year reliability this is kind of the longer than o longerterm and the new state regulations for drought well need to deal with coming out in january and not ready for a recommendation as far as long term planning those are the priorities as we heard the Commission Talk about those matters and looking other factors in mind so like any feedback on the priorities from the commission if we are headed the right distraction from our perspective. This is the letter from bosca i see youre still here as i paraphrase and correct me if i am wrong support the general priorities structure and then put top priority on the first two within that list my question there is a statement saying the top two priorities are the medium action and ive like to know what that means and my confusion is the fact given the current demand levels and supply capacity were meeting the levels of service of objectives i thought that sidewalks give us the time to react appropriately ill confused as to the immediate action that was anticipated as required. Well on the palo alto the East Palo Alto we agree that whatever we can do sooner than later and meeting the one and 84 a contractual obligation even though this is not there. As far as the action on is East Palo Alto. Thats the way i interpret that ill let you ask michael to delineatenly the East Palo Alto is the most the obligation is the most important. Michael. Thank you i think steve characterizations it accurately the East Palo Alto is the most imminent and steve indicated the mechanisms they can be addressed quickly and reference to the one 84 and the requirements to meet the contractual requirement we see that has an impact that is effected retail and wholesale customers and certainly want to see efforts made starting immediately to make sure those levels of service are continued to be met. Thank you. I guess the my question goes to the immediately part that have last. Sure. An issue i understand if we try to increase our capacity to one 84 youll basically be paying for capacity that you dont need and not using youll put a rate burden on users in advance of need certainly always a timing element trying to get those and make those supplies as available as needed but my understanding that when you went into the contractual negotiations committed to the one 84 those are losses were unforeseen as part of the wsip correct me if i am wrong but certainly we want to make sure as it is indicated here as a top priority and want to move forward to address. I think there is an issue there we just need to keep on the table that the obligation is clear the speed for which we meet the obligation is not clear right now there is not a demands were failing to meet under the not a level of service were failing to meet but if there is a timing issue a component of that also there is a body of water in there that could be used to solve current problems i know that runs into some contract issues we need to be mindful of that thats why i think we have a lot of stuff on that particular issue i dont know there is a project to proceed at a different rate of speed p than we are but deal with the policy issues and recognizing that obligation is there and thats our commitment to meet. And next i dont know. I dont need a response to that im curious though well youre up here the 5th item the changing the reliability standard steve mentioned some procedural issues around making sure that whatever we do conforms with or cognizant of the threelegged stool i that point it aside my rough calculations say we can go to a 10 percent level of service instead of the 20 percent. At a cost of 10 m g d and thats seems and in the past been an expression of real significant level of interest your members and improving that level of service even though it was not part of the original negotiations im interested in whatever enlightenment and make sense to number 5 on the list. Well as you recall bosca undertook its own reliability study and focused on that commitment by the puc as i understand coming out of eir discussions as part of the wsip a decision to defer any discussion of additional supplies to approve that the decision to keep it at no greater than a 20 percent shorms was a commitment as part of long term water supply strategy we looked at bosca improving or reducing that potential shortage level and so i think were comfortable that onehalf taken a looking at that and certainly not something that was part of the commitment in 2009 to improve that but im the new guy in town so i think youre right the reason i raise that and sense then when we talked to our wholesaler customers and have an opportunity to improve that if we want to beyond the wsip and the eir done on that but an opportunity should we want to do that because of man levels that are a lot lower weve expected than the original wsip plan and when a part of what youre saying that youve taken that on your problem to solve and not looking to us to solve if its the case this is important to know. I didnt come to speak to p that directly but something that the braid needs to weigh in on we were not expecting that to be one of the needs identified originally so that was a bit avenue surprise so we havent had in terms of discussions on whether we need to take a position were interested to see the puc is proposing. I appreciate that and my intent not to put you on the spot clearly youre not asked to be here to address that this, however, is kind of the kickoff to the thought process and want to surplus that should be on the table and was identified as a significant need for your service and if theres a role we should know that is the fact and be thinking how to address that i think that is something for us to deal as we go forward and identify if you have anything to clarify for us. You know i think part of our Strategy Analysis we really looked in terms of development the demands forecast but trying to remember this is the history of the California Water so something we need to be prepared for and ideally we would like to be comfortable with our demand projections but it is worth studying internally this is the beginning the process and recognize there is theres more work to do and were looking forward to work with the puc. Thank you very much. Thank you you are have a question about the policy stack and what it really means to set those priorities does that mean it is a matter finds dosage we work on the highest ones the most and soonest or how does that work and hed them in all in order in some capacity. I think this part of it is the easy part you could say yeah. If we do one keep the one 84 and hopefully, the East Palo Alto well take care of that and then san jose and santa clara but what we get to say supplies how to come by supplies our experience is clear along with others developing new supplies a real challenge no california so one of the key things priorities if you can only develop so much supply where will you apply it in this case thats where the priorities come up one way to take a look at this the commissioner may have articulated in a side conversation priorities of your mans needs and priorities of the way to pursue the projects or the kind of projects you want to pursue and if you only get so far down the list if you can get down the list priorities are less relevant but the sufficient timeframe microphone feedbac feedback . I did it. laughter . Well, they turned it off oh, no, they didnt turn it off microphone feedback and. You did is that time. I even forgot where i was but basically again if you develop all the supplies meet all the needs not a big deal but we know the world of water supply is not it easy the timeframe are making decisions on santa clara and san jose not needing the supply available but need to make a decision in the contract that is what the commission will do and palo alto this is something that people want to take care of right now one way or another a this is the backstop for hopefully guaranteed transfer that can occur. I had asked for this kind of a list a couple of meetings ago a lot on the table and a lot of parties it is important to put down what we that the priorities are we have we think about palo alto and the other customers that is important to remember we have existing customers and we have obligations the first obligation to deal with that having that on paper and going through process with bosca and responding was an important part of conversation process so everyone is clear as to what the expectation how we approach those. Actually i think identifying the priorities has been a great thing i said as part of terms of the contract that we want to meet the existing obligations if you or anyone you know has information for the folks but recognizing that the kind of demands are low and make sure we live by the contract so it could be as easy identifying that as you grow the demands grow it triggers you to start doing projects that meet the demands so you can not spend all the money developing the projects you really not necessary so plan it work out over time so that you dont have to do all the work to come up with a plan when it triggers you need more supply you can start developing the project and once you get an agreement move to the next priority not necessarily mean you have to meet this but i think have some kind of an agreement how youll Death Penalty deal with that long term this is greatuncle i think meeting the existing obligations do that now i dont know if Everyone Wants to do that as you mentioned. Factored into the program we described by which we will accomplish it it will be needing a Environmental Review by the new decisions in 2008, and if i guarantee every bosca letter will say you need to meet the 284 well not forget and to those priorities do they look like they means to the commission. Theyre very helpful. Are you about to turn the page. Im about to turn the page laughter. I summarized what was in the text in the documents the considerations for supply option priorities if i can have the slides up basically the allows of priorities has to do with with implements eligibility which in many cases were finding the local controls the easiest but need a lot of time the storage took 20 years from concept to signing an agreement that is a long hard process what kind of party supply is it available in the wet or dry years or emergency years or a combination the quality of the water that can be obtained and one of the things were talking about one water and one component the right quantity for the right use for irrigation and preserving the grouft and cost and regulatory requirements is permitting or water rights both things come in the environmental considerations and impact to the public at the ability for the infrastructure and flexibility in adapting the future change theyre important considerations for setting provided we wanted this list out there as the lens we need to look at the projects through. So in turning to the table that is actually in the document again, we have an abbreviated version on the slide one of the things i think weve heard 24 loud and clear all the time conservatism is at the top of the list and it is a given were going to do more conservatism in the projections 0 wholesale a water reuse were looking in San Francisco those are happening a matter of course a few m g d supply but will happen we need to know that. Can you go back a slide for a second. I dont see the word drought i think youre talking about water supply availability. Yeah. I dont know if that word needs to be in there. A consideration to be explicit. Well make that more explicit and talking about the 20 percent you know no more than 20 percent rationing and given what weve clufd have not conservatism last drought we may need to revisit that 20 percent reduction number in light of the picture has changed and achieved more 20 percent not by our water supply but people did a lot out there and the economy seemed to continue to boom maybe it is good to have drought in go economic booms but when things are tougher that question of drought supplies in the future will deserve examination in the process. And maybe as it ties to state mandate. Well, we feed to see what the state comes up with something that shifts our attention and, yes drought will be explicit. Okay. So again turning to the priorities for projects what weve listed 10 projects some are categories for example, portable reuse have a number of different Affordable Housing Bonus Program were looking at for parties Silicon Valley and Alameda Community district but expect multiple opportunities enclosing over time and some maybe pie in the sky but maybe some are real fairly rapidly. And how did that get to be provided number one. The portable use was a priority it is one our control. Okay. So basically for all of the regional projects of the new supply projects the only one excuse me that is under our control the rest are require us to be roimentsz with other people one way or another i would say the diversions within our control but requires a lot of stakeholders control so we want the stakeholders to achieve that one for example, but the east side portable use the puc facilities and you know is actually like i said totally within the control of puc not priority number one but thats why that made the top of this list currently. Okay number 7 is also something that is pretty much under our control. Well in this case it was basically taking wastewater from a wastewater plant near redwood city and transferred to the streets of redwood city in a club in woodside there are local jurisdiction we have to work with and Silicon Valley clean water and the city of redwood city so not totally in our control and has to be expensive water. That was my other comment 10 seems to be a good number for that laughter . Very little water and very little cost this is hive influenced by jurisdictional issues so as the staff is talking about the experiences over the last several years within the staff we worked on this is the biggest biggest load to carry and moved on projects. This is different than what you said orally that conservation is on the top of list. Yeah. So this is not that kind of a list the regulation for i dont know so this is not that kind of a list but this is kind of a variety of considerations. Yes. Variety of considerations and and applied to real projects that exist today. Yeah. And from your preserves nothing magical about the list the bias we brought to it but hearing about you know the consideration we should take into account commissioner vietor comments and your comment about little water for little money that should be at the bottom of the list and points of feedback were looking for. If there is an explicit bias that will be useful thing to know. I think this is a bias towards recycled water that ultimately will be portable or indirect portable we foresee that train is moving long and were going to get there sooner than later. Part of where this goes we as a commission haves decisions to make what we think an appropriate commercialism target that is into the setting how far we can push commercialism not only in the residential but the commercial areas and what are t options we have that are not fund whats the opportunity to reduce the sale if thats an obviously as we go through this. We can bring that back thats the urban Management Plan the conservatism by natural and plumbing processes and thing we expedite by investments weve done a great job seeing the investments through the 25 year planning periods your money will become less important people have to do to right now commercial buildings in San Francisco in january 2017 have to have low flow fixtures in place not a lot have them but a code requirement not for us to pay money for code compliant thats another thing that people are obligateed to do things in the budget we said well be planning for a couple of years rates to support our operations and no increase in demands as the drought eases and mates the closest if were to maintain that long term we need to know what remains of those opportunities something in the process of going away and others opportunities if we allocate funds we can the obviously are of stabilizing and expect to cack come back in october or november to make sure that is build explicitly into that. Questions of like green extra or gray water our Technical Solutions on the horizon are those embedded in the priorities or they egging merge do we something comes up we are were not for seeing. In the conservatism lies the deference version of package talks about conservatism and nonportable building levels or district level reuse this is for largely for developments that is required in San Francisco a code compliant so folks are doing t for the requirements partly because they want to be greener than the next guy and well have discussions will boy maybe that will have a bigger impact if enough water leaves the system wont be that much but certainly have to account for that we feel probably not a lot of opportunity digging down into the residence level or replumbing of older buildings those will be harder to table but reuse for the buildings and that will show up. Many if this time of development throughout the city it has to be effecting the numbers if we are doing it right; right . Building for conservatism and portable use and bringing those things online and but your building bigger density so you have a lot nor people in each square feet so theyre more efficient than that use that makes it round. Thank you are you finished and i think i got what i need. Public comment. Yes. I have your card as well. Hello good afternoon good morning im sorry shawn im the assistant city manager and thank you for the work and effort trying to find solutions to the challenges it is the third consequent workday to work with the staff on this issue when bosca mentioned the immediate we feel the responses to our request is rapid and appreciate that all of the signs are positive and we support the priorities in this and staffs recommendation and appreciate them i have one comment about the priorities and that is they identify our target year as 200035 for us we need to sooner thats the end of our planning our general plan period for example, right now 3 applications on file that will useless predominantly institutional building with three hundred thousand gallons a day and probably another 5 projects both commercial and residential that will consume other 4 hundred though gallons a day held up because of the lack of water if anything changes 200035 would be synced but strongly appreciate our efforts and if you have any questions, well be happy to answer them. Great. Thank you very much. Helurling i didnt. Were i hope im clear on the immediate needs action oh, quickly echo we feel the discussions are Mountain View at the puc are going very well as to be expected trying to educated address the needs west portal to the type of impacts i think that we would like to see more information are the needs intermit and commissioner moran indicated a grateful of the reliability given the solution predicted split and demands that tends to were imposed to some degree if we add dances on the shortage i want to work with staff and understand what the marginal impacts to the potential of having and being able to meet that maximize shortage level of 20 percent but the nature and the type of projects youll elect select and focus on may change depending on the type of needs it is associated with the characteristics moving on to the supplies themselves we understand that staff was given a quick turn around and not you know a lot of time to develop that Background Information but certainly want on understanding of the criteria about the considerations but what are the goals the objectives relative waiting subject to those weve had that brief discussion as substantive but said what the process is Going Forward is that more a quantitative process or the thought with respect to that. The linkage between the two is not clear to us that priority one is in each the allows is associated with each other again, it comes back to the type of character and the needs associated with those and finally add just the good our sense is there is the liability situation is very good but on the back end are we getting into a situation a greater risk of violating the 20 percent shortage should we add the new demands so with respect to that the different grounding storage a options clearing could meet the needs owe look forward to meeting with staff ill be happy to answer any questions you may have. Thank you. Any other Public Comment on this item. Next item. Please. Approve the amendment a through d and authorize the general manager with the time extension of 4 years. Is there a motion on this item. I move to approve public i. Opposed . That item passes next item. Please. Item leveling for the agreement and authorize the agreement duration by 5 months. So moved. Public i. Opposed . That item passes next item. Please. Item 13 an increase in the construction contract contingency up to one and 80 communication calendar days and future modifications to the contract for a total duration of one thousand consequent active. Public comment. All in favor, say i. I. Pulling item 14. Item 15 a memorandum of understanding with the San Francisco Housing Authority not to exceed one and 50 thousand. Is there a motion . So moved. Second. Public comment. All in favor, say i. I. Opposed . And that item passes next item. Authorize the mou with the california fish and wildlife for not to exceed 1 hundred plus and the duration of 12 months. Is there a motion . Public comment. All in favor, say i. I. Opposed . That motion carries and commissioner secretary read the closed session section and items item 19 the litigation for the city and county of San Francisco versus golf and recreation company, 20 unmitigated claim for the cherry aqueduct Pilot Program and 21st unmitigated claims and martin d iller and 232 the california fish the Wildlife Office for response, item 23 litigation for the city and county of San Francisco versus the gun club San Francisco, item 24 existing claims santa clara Parks Department and items 25 through thirty will not be heard today. Is there any any Public Comment on those items is there a motion to assert the Attorney Client privilege. Public comment on that motion. All in favor, say i. I. Opposed . Well for the assert. What. Okay. Going into closed session. Were going back in open session so we are back if open session and we have settled 19 are 20 are 21 and 24 a motion to disclose the closed session. Second. All in favor, say i. I. Opposed . Other new business commissioners want to announce well not have the next Commission Meeting on august 23rd that is cancelled and next on september 13th same in the same room no future comments the meeting is adjourned good morning everyon morning. Amandaregional initiative for the gen. Service administration pursue the claim region and of your master of ceremonies today. I do the short straw and jake to the longshot. Congratulations, jay. Welcome to the United Nations gaza. On to gsa Regional Headquarters and the physical home of super public. Today, we celebrate the official launch of super public. The nations first collaborative workspace to host city state and federal policymakers under one roof. The Innovation Lab is running in collaboration with San Francisco Mayors Office of civic innovation by the city intimate foundation and the gen. Services administration will solve common problems that affect all levels of government. Uc berkeleys center for Design Research at Stanford University and Mit Media Lab have also partnered with super public. Super public will provide space. Program convened summit, roundtables, and Training Programs to build capacity so that all partners in the lab can maximize time and impact. By working in an open innovation environment, super public intends to create extorted exportable models and solutions facing governments throughout the nation. The city of San Francisco and city intimate into gsa and other superpower concept, was an immediate, yes. Each level of government is really reinventing the wheel around a common problems. The silo nature of government has stymied the Public Sector from adopting innovative tech, and Business Models, and the sharing of best practices. So our hope that super public will break down some of the silos and allow us to share Common Solutions across government at the city state and federal level. Not only will gsa provide a physical space which we had quite a bit of, but we will also provide some expertise in certain areas. Gsa is a leader in procurement and also Digital Services in our digital consultancy etfs house just down the hall. Minute you walk by their offices. Just today. Weve seen a significant amount of success at the federal level addressing the german challenges and changing the way government bills and buys technology. Etf and Parent Organization the technology to Information Service can bring these past successes past and failures to the conversation. So, without further ado, we are very excited to commemorate the launch of super public and were honored to have with us another special guest. From you hear from the harsh reality recognizer speakers from todays event. Gsa administrator Denise Turner ross, mayor of the city of San Francisco and family. San francisco district 2 supervisor mark farrell. Executive director of the city intimate foundation cameron sadik, and the city administrator naomi i can name is not on your last name . Kelly. Thank you. In addition to our speakers today i like to recognizer panelists discussing women and government and Technology Early 21stcentury government. Gsa initiated denise ross we joined by codirector of the transportation sustainably Resource Center at uc berkeley. Atf deputy executive director Hillary Hartley and city oakland chief resiliency officer karen jane. Now my pleasure to introduce the speaker per todays event. I bus and head of gsa this Denise Turner ross. Ms. Ross is the 21st Senate Confirm administrative and general furnaces ministration brother 18 years of Public Service shes old there is a leadership positions in washington dc and greensboro North Carolina the focus on driving Economic Impact in ms. State of change. It is a gentleman, denise ross. [applause] thank you very much into. Thank you all for being here at gsa in this beautiful old building. I think when we had the chance to actually renovate the space we were very fortunate and what a great day to see how far its come. Im not sure that when we were renovating the space just a few years ago that we had this opportunity and vision in mind but indeed, here we are today and its just wonderful. Mayor lee thank you for having us in your subject is a beautiful subject is been here all week and its been a wonderful time. Thank you for your partnership always. I think using the mayor has been called on frequented by the administration and its because we like to go to leaders sought. Its not been by accident youve seen us here working with the mayor quite often. As administrative gsa, i have the pleasure of working with people are very committed to a really having a joint effort when they come to any community could gsa manages over three 75,000,000 ft. 2 of space. We manage over 50 with spending occurs through the federal government and has been a straighter and you pointed out, i do have a deep deep background in City Administration as well as in other capacities that i care a lot about how we are partnering with community could because when i know him and were working together both at city state and federal level, as well as with the private sector and Public Sector, the we are at our best and thats when we achieve our best. So when i came in as administrator i prioritize how do we use our physical footprint on knowledge, our access all resources to partner with these partners. As well as to partner with the federal agencies of course. An idea is for us to be able to bring the best foot forward in any place were entered weaver wants to never call her Economic Initiative which is really about how do we take a footprint and look for opportunities with communities. I think this is a great example of that. You are aware is into pointed out of our 18 f and pts and the work they been doing in Digital Services and Current Technology in bringing together that effort to our efforts and the federal government and its been really exciting. So when asked about what is super Public Meeting for gsa why are we partnering in what respect to get out of this . I spoke to see us be able to continue to partner with other communities did for me this is just the start. To start an example and a strong example of what it means for how we can really leverage the space we are managing. This space the resources, the people be accessed. Thats what is happening here. That is what were all part of today. So this is just a really exciting time for us throughout gsa not just the Technology Space but for all this that are here because were burning at the same time and will take these learning and share with other communities as well. So, mayor thank you again for coming here. Thank you and your team for having the vision as well as city innovates. Ive just been excited getting to know the work that youre doing and vision you have not just your locally but international. What a wonderful thing. So thank you for coming here and thank you for choosing this partnership and thank you for having the vision. [applause] thank you, denise. Our next speaker has incredibly strong track record of driving Collaborative Partnerships in the first mayor in the nation to create an Innovation Office and City Governments. Please, welcome mayor ed lee. [applause] thank you into for that introduction. Gsa of instead of ross, thank you for being here. This is one my favorite buildings outside of city hall. It shouldnt surprise you that we share the same architect and its one of the few buildings like my office that still has curbed the wars. So theres a lot of history that we share but being here in gsa again, connotes a lot of good memories. Certainly, it harkens back to city administrator these two director of purchasing a less political position in the city there i had fun. I truly had fun when i was director purchasing, spending the publics money about 1 billion a year buying things but trying to do it smartly and trying to incur local jobs, Small Businesses, get them involved in the economy of our city. And, even as mayor, we are still making sure were trying to do the right thing as all of our governments are. This idea of super public is exciting because in a few years, youre going to see an absolute necessity for this to happen. While it seems volunteer and innovative to do it now were actually creating the conditions the private sector, for the Public Sector, or academia, for those in government want to innovate, were trying to equate those conditions now so it has a lot more opportunity to be successful. As a city of innovation, i want to say that were already working not just as a city but is the region, im already deep conversations with mayor schaaf and mayor ricardo with our supervisors, in San Mateo County about regional issues and making sure were paying attention, more than just what the part on has for the immediate future. More about our challenges and how we can really work outside of our sideload cities and counties and into arena where we can really and truly invite the private sector to work with us. The academia sector and our innovative arms. Its no surprise that gsa is a partner because its fast becoming the most innovative arm of the federal government ive ever seen hit their really pushing it well ahead and theyre challenging us to be a great partner and we want to be. Because we have a lot of things that could withhold benefits to our public if we didnt start working cooperatively. We just are thinking outside of those silos that and you mentioned that we all know is a very fact that prevents us from doing better. And i say that we started this over a year and a half ago as well thinking that to be smarter city, not just an transportation but Everything Else that we do but transportation is a great example to start out with because if were not thinking more , not thinking more collaboratively and innovatively, beyond the cities and into a regional if not a state and federal approach, were going to fail. Whether its bikes, whether its public transportation, whether its getting less cars have thinking about Automated Vehicles and how to make them safer, how to use them how to use automation and delivery of goods and products, were going to fill it we dont innovate now and have that spirit. Thats why im excited about joining our gsa partners and our city administrator, our members of our board of supervisors, and our innovation arm of the city working with the other innovation arms of federal government and State Government. This is more than exciting. As i suggest to you super public is going to have to be a necessity because as you look around, not just United States, thats starting to happen in new york and los angeles and allow places, you look at what International Cities are already doing. You dont have to lookhas, by the way, happy the steel date those of you who have french foundations. Paris story got a super public that we are studying and looking at as a model. Toronto, under the Great International city. Other International Cities have already figured out that indo global competition that we are engaged in, and we must recognize that, that is those regions that recognize how collaboration and innovation is going to help their cities become that much more successful in a global competition. When not opting out of anything were opting in to a global setting and making sure we are ready to do that even better. So, i am excited as you can probably tell because i didnt, i visited the offices this year and the space that were talking about and i know into says we have not got the furniture yet. But, i will tell you, you got the calendar ready. Furniture comes after the talent arrives. I think that talent is here the dedication the commitment is here and i will tell you, i have never stopped trying to figure out how to decrease red tape. How to really convince our public who has to pay a lot of our taxes to say, your money is going into a smarter collaboration that we can be more transparent and telling them how we are cutting red tape. How Small Businesses can have a federal partner, a star partner, a local partner that says youre going to have a lot less red tape to be more successful. I have never stopped and effort in making sure that our city is talking with all our federal partners to it smarter and we better get how i say procurement officer as our city administrator is, to suggest that we can buy things and still have it at a less expensive price but get payments to our local Small Business faster so that we can really have a foundation for good employment in the long run. How we can tackle transportation, tackle homelessness, tackle poverty in ways which we never talked about before. Yes weve got good ideas in San Francisco but the navigation centers, like a cherry, like car sharing. How can we make this a regional thing and academia, with its berkeley mit, stanford were all part of this effort, going to contribute to that because they know that weve got the document we got to talk the man could we do to make sure our models are examples of things we can really share with people, and weve got to prove that we can do it better than the last generated so, excited about this. Im excited about super public, and i know just in the few years is quick to be an absolute necessity for the global competition and we are helping our country by doing this. We are hoping much of the federal people be better quit estate people be better on local people be better, but as a community of people interested in being smarter about what were doing we hopefully will the public was a breathing that much deeper committed to using your dollars smarter to making sure we do things in language data can really drive and help us. This is what i think super public is and i want to just say, ken, thank you to organizations like the innovate fund and our innovation civic innovation leaders, i did sector comedies like at t stepping up with berkeley folks and others to really say we can do this even better. But weve got to think regionally now. We can just think is that independent circuit either to make sure talking with sam ricardo and their interest in san jose. Mayor schaaf people in oakland and san mateo because our challenges are no longer just within our region with its housing, dissertation, with theres even a simple idea of procuring. Weve got to do it smarter and better in this consistently foundation. Its exciting to be in a room full of innovators to do this. Thank you very much. [applause] thank you mayor lea. Our next speaker is the event supervisor mark farrell. His work to communities which the Digital Divide. Please, welcome supervisor farrell [applause] thanks everyone could post about is a tall our gsa partners, the winners always like this in San Francisco. You come out for entire week. So please come out more often. Im truly excited to be here today. From my perspective, super public is the future. It is what we need to be doing across all every single city in the United States. When we think about San Francisco as much as we have a booming economy we have issues as cities have all the time. Whether it is mayor lea mentioned, the housing crisis, we have transportation issues, but theyre not singled out for steve and cities across the United States are facing these issues. With the homelessness were bridging the Digital Divide these are issues we need to work in San Francisco that matter to our residents. Doing it alone in the government is something that is not going to be part of the future could need to partner with a private sector. Need to partner with academia specialist visit here in San Francisco today the Innovation Capital of the world and thank you to all our private sector partners will contribute to make this happen today. Partnering with you partnering with academic, this is the future. We need to do it together because i will tell you, we cannot do it alone and several also city hall. We certainly cannot do it set up chambers of the board of supervisors we need to do it together as partners. Binders and with the federal government or State Government together we can do it. We also need our private sector. We need academia to be able to do it together. So im incredibly excited to be part of this. Take you to all the people who contributed to it. Congratulations to all the founding members. I know this is a long time in the making. The most excited about, is not just today but the future. This about our children and making sure as we think about problems as my son jack sits over there, honest will, this generation when we tackle problems not just San Francisco problems the regional problems and were not tackling them the City Government were tapping together with private sector with academia and that the wording of the best solution yet so congratulations to everyone and thank you i just cant wait for the future here together. Thank you. [applause] thank you, market our next speaker is naomi kelly with the city administrator of the city of San Francisco. I am agree with sympathetic partner in the gen. Services administration did we know how hard your job is. We get to do it for the federal government to the other one a come over and talk shop were always here for you. Ladies and gentlemen, naomi kelly. [applause] good morning. I was thinking about all the numbers of how much office space you manage and how much procurement you have and its enormous. I was very proud of our numbers we manage the city of San Francisco about 4,000,000 ft. 2 of office space and 1 billion in procurement and we manage 25 yeartenure 25 million capital plan. And compared to those numbers thats small. Compared to the gsa. But, its really great to be here today because of the chair partnership that will have with each other in sharing best practices, learning new innovative procurement policies, it policies. It will be very helpful in that its helping us share relevant data, figuring out what the data we have with the city but good data the government has put together super public is that we can share with each other so we can be much more innovative. Theres things were doing here in San Francisco just in the city administrator in our local gsa office, looking at how we manage our fleet. How we are using telematics or black box which will behold so helpful to us to figure out when a card word vehicle needs to go into maintenance versus guessing,. Rb rightsizing the fleet we see theres a lot of analyte underutilized vehicles but we can reduce the number berkeley. His rc fleet sitting in idling speed we can reduce our Greenhouse Gas emissions by a relevant amount of data were getting from that. I also upgrade during the next week and am in the process creating a Digital Service team. We are actively recruiting for Digital Service officer. This is all about the public experience. How can we in government better serve our residents, art tourists, visitors is a Neat Services from the government, a website how can we approve our website so they can get the information they need from a resin with the residential parking permit, whether its a productivity, but its a marriage certificate theres much we can do to provide Services Online so folks do not have to come down to city hall or wait in line to get services they need. So, were very excited about our Digital Service team working with a private industry, working with Customer Service looking at a processes how to better streamline them as we dont want to automate a broken process and of course working with our it department to make sure that our systems are running smoothly and to make sure all our data is secure because we dowe do want to make sure that everything we do is secure and that were not violating any private information that gets out there. Im so looking forward to this partnership and thank you very much. [applause] thank you naomi. Now, last but not least, the executive director of the City Innovate Foundation and very much the leader for super public, we are very lucky to have cameron and of leading the charge for us that its been fabulous working with him so far. You are a welcome breath of knowledge on all the things foundational things we need to make this a reality. I hope gsa has been a good partner to good is and gentlemen, kim and city [applause] i think a lot of you have been on this journey for the last two years and its been tough but i want to keep it short because of that people that sing to me for the last 5 min. That the mayor needs to live soon. What i do undo is actually think mayor ed lea. The sender gsa administrator District Supervisor mark we met a few times but farrell and naomi kelly city of mr. And people behind the scenes like andrew the month, the republic of under atf, krista and jacob Mayors Office of Senate Innovation to grace upon is at uc Berkeley Susan and also been great from day one. Gifford in the City Innovate Foundation team. james to make sure we talked about regional issues shes achieved resiliency officer in oakland she is working the on the past 18 months over this and not least the private sector. Dont forget them because they do help pay our bills can i do i think microsoft socialize and evangelize the passage be described. The of our friends from deloitte who are good partners and now at t and one of the things that i think a lot of people talk about the project that weve been looking at one of the other areas than looking at with San Francisco, open and others not to forget their smart cities but were looking at inclusive cities. We should try this with communities so we part up with civic makers in a couple of model youre looking at a cut program rolling this out engaging the community and doing it the right way. Again thank you all for coming out here. Yes, we hope that that show will change and his major was pointed out, there will be a lot of International Cities that come in and us cities to learn about the bit about what were doing here. Thank you. [applause] okay. So, now we get to get to the good work of actually running super public which were more excited about any event. Gsa loves doing things but im going to invite all our guests right now and we will cut this with him. I think this is as are behind me the very large service. In the very careful handing these out. [laughing] have to bring the semicarry on tonight. Can be tough to get through the airport. [laughing] three, two, one cut it. [applause] good afternoon, party people. Want to welcome you back to San Francisco employment retirement system. I hope you are excited to be here, as i am. Im malia cohen, the newly reelected body. Iment to introduce brian stansbury, ou