Transcripts For SFGTV Retirement Board 81215 20150914

Regularly retirement meeting thank you for all attending and the staff none sunshine said thank you. I wanted to say thank you on behalf of the board for all our work sometimes that is a thank less job mr. Clerk if we could please roll call commissioner cohen commissioner meiberger commissioner bridges is on her way droilg brisbane commissioner driscoll commissioner paskinjordan pr commissioner stansbury is quorum is presented. Thank you very much please call the next item thank you ladies and gentlemen, Public Comment is open at this time. Thank you, president im Patrick Bradshaw regarding the potential investment in the loan pool it was good warning the retirements system is asked to purchase. 26. Million no others secondary market willing to purchase it unfortunately, this simultaneously suggests the retirement system maybe under the quote greater pool theory an investment pool investment using the assumption theyll be able to phil fill it later to and then greater pool this is packaged not because you believe that is worst the price but rather you may believe all be able to sell to so o to someone else down the road curtail the investments conducting Due Diligence until you vote on the thresholds issue commissioner stansbury that is peoples no. 1 precedent to invest in another city agency which is akin to selfa deal i again distributed a handout to the commissioners showing the city be routinely emailed did agenda to interested persons list and at least 7 board and commissioners have background and explanatory documents on and on online adjacent to the online postings it long past time for the retirement board to begin providing the same level of transparency and other whereas the Retirement Systems beneficiaries and planned members that the city commissions provide to our constituents we need to move on this and do it quickly not rocket science. Is it true, mr. Shaw like to call of john, i have a speaker card for him. Thank you. I directed this handout im going to read quickly glorious marks had hair wake up up call in august they corrected and i have no idea when the bail marketed will begin to say the same thing it is time to try to prepare for this implementing the hedge fund i sited a couple of articles about Pension Funds that are looking to derisk you certainly not lagging in that respect youre trying to derisk there are paying a longer time ill moving down to the middle the page with the florida to remain staff id like to make the suggestion you do the same it you pay your staff an Incentive Fee was not to remain the staff but incentivizes them and direct them i do xhaerth thooig to show your paying two base points for the staff to manage one billion dollars of asset youll pay the hedge funds would be youll be paying them 2 hundred times as much okay commissioner driscoll might quibble with that is fine of one no 5 youll pay hedge funds two them that youre paying our staff and paying this is the hedge fund to cover 5 percent the assets you have to figure out who what to do with the 95 percent especially the public entities that has overdone its benchmarks by. Small platinum to paying our staff Incentive Fee subsidies and paying them well and highest is the single best a thing to do as a board to deliver alpha if a the ceo mentioned the end of july my guess after august it is probably less than that i wouldnt look upon paying the extra salaries to staff as an expense the way the critics saw by the best investment for the retirees thank you thank you very much. Next speaker. Is ms. Kay walker thank you and good afternoon, everyone this is a about the Pension Fund Investments ill talked with the Mayors Office of housing and listen to the tape review of trying to figure out what the investment was i dont know how far youve gotten with that to me it sounds okay. It is on market rate maybe the liability it questionable but this is my individual investment i want to see what that is and the 9. 5 it sounds like a guaranteed fueled i would perp i dont know that much about what all the others investments yield if it is even a little bit above average this is a point in the favor since wall street is going like this also it is only market rate and i think that is very important based on the appreciation ratio right now i like this is going to be i would put not contract not continued nonetheless feasibility under certain circumstances and as a member of this system and a city retired city worker id like to see in the contract i know that mayor president ial hes not been reliable ive started with prop c in that context where the police have the money the 26 point 5 thousand what is he going to do with the money gardened from our investment matt haney would it be going towards below grade housing not to do Something Else not to raise the amount to market rate and that would go into the contract if i understand this loan correctly or investment correctly in that the investigating of investing of this well be reefs to the mayor to invest he put in the newspapers it is for below grade housing i dont understand the secondary matthews thing. This is a very contained investment i wish Maria Benjamin shes been dealing with that for 0 long time and could answer the questions in a different manner. Next speaker thank you very much commissioner cohen and commissioners i wanted to take the opportunity to deliver the good news that lets see last wednesday one week ago sb 185 passes in the state assembly and josh is expected to sign it arrest wisconsin we saw on august in the chronicle and the laments discussing the study that shows that al has lost over 05 billion with a b over the previous calendar year and long term investors will respond to one year just pointing out the direction those investments have happened the Grant Foundation and sf at a time glood glad to see thatplegic is not here given you had a closed session i wanted to speak brief to items 10 and 11 for tobacco you guys moved to level 3 in 1998 and the language listed it quote due to the existing litigation prototype legislation and restrictions relating to the tobacco industry, etc. In addition to 9 into 32 and 350 will likely pass on friday 50 percent less petroleum by 2030 this isnt the kind of governmental action that will effect the markets that moves you to level 3 for tobacco today, youll look at in june of 2016 and move 3 months latter in the language the retirement board directed staff to engage in constructive dialogue during the level 2. After 5 months it was determined that everyone who is leaving all right. Left youll move ahead with the action you voted this year to activate the carbon 2 hundred and its been six months now the only precedent from level 2 to 3 is 5 months im not suggesting the amount of investment is similar to the fossil fuel but their 3 percent or less of our portfolio and after 6 months weve seen it is barely begun sf San Francisco has a self consultant of timeline but the Movement Board is not only fluid but. 3 seconds. Very, very slow. Weve discussed the carbon with the committee but it is the boards responsibility not the purview of the s g committee to implement the social policy of the, if you will, full board we have heard in commissioner stansbury and commissioner meiberger we need to do level 2 well, weve heard this but not happening there appears no drive to make this happen and the affordability for it is not happening we urge strong action now. Any Public Comment on this item . At this point please approach the podium. My name is my name is tie ive been emails the boarding Board Members for 6 months with no response and right now i think the moment is critical because im talking about the fair expedition it funds performance and extends the reason why it is critical as you may know the market it very well actually, the market is up 3 hundred and 90 points and today plus 2 hundred and it went down to mrunls 250 it is very, very critical it is not only the correction okay even at the current investment your funds you know it will not do well perp will im forced to put 55 percent of my familys investment into the stable vail fund as you may know the Stable Value Fund the fund is around 1 percent but the expense is point that basis point that is really, really high i could go online on the internet and get a better rate all the other few minutes i copied those are the website and the expense it rankles from 38 basis point to 95 base points for Real Estate Investments okay. This is really, really high and then we dont mind if we pay high expenses if we can get the performance but the performance is not there the fund from the consultants is not doing well, all the mid cap and their below market perform from 2015 the equity in the expense ratios are over 40 basis point and im really concerned because the market right now is below dow jones 17 thousand it is going up both that and today it is not just the Market Correction the market is going down it is going to be possible a bear market means it could 0 go to 10 thousand and the goal maker from prudentially is not protecting us all of them all they do as you grow older they recommend you put more money into the bond funds by the way, it is the bear funds is not performing well, ive said many times why cant we have other choices like short time or medium term bonds we have no choices but i have written to you many, many times but dont get no response im talking to a wall okay go when will you respond to me and lastly the hedge funds the hedge fund if youre clever enough youll choosing choose the best hedge fund and according to the studies of mit most of the hedge funds theyre very transparent the reporting is very flimsy. 30 seconds and their performance is terrible they only report the performance before they disbuild the profits so you got to be extremely careful with the reporting okay and finally i feel for the other Union Members thats their hard earned money i myself put into stable funds but people dont have the times or effort. Time. Thank you very much. Thank you for your comments any other members of the public members of the public who wish to speak i want to make a announcements the board of supervisors made a hearing request for the retirement board staff to make a report to the board of supervisors on our plan for fossil fuel deinvested in terms of the legislative process our staff will be working with the board of supervisors clerk of the board to get it this item heard most likely in thirty days and be noticed but i want you all to know that. So seeing there are no other members of the public that like to comment in general Public Comment at this point Public Comment is closed. And mr. Clerk can you call the north america. The next item is closed session an action item. Were going to go into closed session before we do that we have to take Public Comment on to whether or not we should go into closed session we want to open up for Public Comment at this point. Thank you commissioner cohen at the end of my testimony id like to categorical assurance from either the president or the Vice President it the missouri a a investment will not be discussed. It will not be discussed in the collection. As for the hedge fund the t l buildings it is the only way to protect whats taking showing so long and holding up, up the hedge funds the math declined to invest in the hedge funds during the Performance Review thank goodness for sfgovtv closed xaing in the video it was recorded on tape a lengthy heated argument for the concerning composition and the hedge funds review panel apparently increased from 5 numbers including the general consultants which the board i believe directed last january shouldnt be part of the panel it was stated quote vote for us the consultants that weve hired well fire the consultants and replace them unquote to which we have a 6 person panel to review this we already have an offer and acceptance we believe is highly confused ever qualified to participate we are in the process of a contract but if we have to waits until the september 12th meeting to find out if in the case we have the process over by months but i wouldnt be happy about the unlateral changes to composition of the 5 member review panel remarkably in response to a request ive placed it was provided written records in january from which included the documents from commissioner meiberger regarding the sf hedge Funds Investment which mr. 30 seconds. The gentleman never respond to at all question cant find another board in the city in which a commissioner is place a formal written request to the executive director and you shouldnt get that Performance Review. Time. Thank you. Any other members of the public that want to speak at this time. I just wanted to know from the hearing on following fuel investment is going to be public. Of course and will it be announced here. I suppose it can. Or in the before i begin. We can put to on the website so you can check the website in case of the meeting. Any other members of the public that wish to speak at this time so were going to go into closed session ladies and gentlemen, Public Comment is closed. Excuse me. inaudible . Im sorry i dont, im sorry i dont public that came and waited i apologize for having you wait for so mr. E many hours it was important work we were taking care of now im going to entertain a vote from f this body or id like to entertain a motion not to disclose what was discussed in closed session. Is there a motion . So moved. Public comment. Before the vote. Yes. Thank you for the reminder i want to take Public Comment on the motion not to disclose the closed session thank you very much Public Comment is closed. And lets take a roll call vote on the motion. Commissioner bridges commissioner cohen commissioner driscoll commissioner makras commissioner meiberger commissioner paskinjordan commissioner stansbury that item passes. Thank you very much mr. Clerk, call the next item i think it is item 5 arrest an action approval of the minutes for august meeting. May i have it a motion to accept those minutes. Well take Public Comment hold open. I will we can take Public Comment now since we made mr. Patrick wait. Move on the as with the retirement board minutes it doesnt accurately summarize the actual conversation held in july the executive secretary went too far in omitting from the august 12th minutes a number of things that occurred during the report in august clearly recorded on the sfgovtv closed expanding a heated argument regarding the hedge funds review panel apparently increased in 5 to 6 members including e right direction s general consultant that board directed last january with not be part of the panel mr. Her stayed quote if you hired a consultant if they well fire the consultant and replace them unquote unquote closed expanding recorded the conversation that there would be a consultant who was not e right direction s general consultant but the process appeared quite inflates and not do you want and continue to do you want them for the october meeting and direct the gentleman to update the minutes personality information that should be adequately summarized not verbatim minutes but you need to enclose a significant issue the offer will i summarized minutes need to stop key portions of key conversations have been omitted when they should do adequately smierdz and not completely eliminated from the minutes the conversation never occurred on video we have a duty to accurately report what triefrz in p. S. Meetings not verbatim but it should be exclusive. Any other members of the public that want to speak and add Public Comment to item 5 . All right. Im to have a motion to accept those minutes. Ill move adoption of the minutes. A change on item number 3 to the flying in bold id like those that be regular print like all the traditional are you think that the body wants to move towards highlighting certain comments in minutes that that is something that we discuss and vote on rather than letting it happen at will. Commissioner makras i believe the language our pointing out to the summary of Public Comment that was submitted by a member of the public so we want to reflect that summon the way it was submitted by the member of the public maybe this particular section is summarizing general Public Comment there are the summon by the court skeet of his comment and the photograph of written hundred and 50 written or less examine that includes as he submits it. Ill ask anybody that can was it tents e sent in it was it sent in i accept. F it was underlined and submitted in his written summation. So do you want to. Keep the minutes. Is there a second approval of the minutes. All right. All in favor, say i. I. Opposed . No all right. This motion passes unanimously the minutes are accepted. Mr. Clerk. Item 6 approval of the minutes july 8th retirement Board Meeting. All right. Lets take Public Comment on item 6 please. Id like to thank this body for going back to the draurgd in rising those minutes im still of the opinion they dont accurately reflect what commissioner stansbury said was it would be unprecedented make this investment in another City Department in the minutes still dont clearly say what commissioner stansbury said was it would be unprecedented like horse shoes it is a quote but still not accurate. Well, are there any other members of the public that want to speak Public Comment is closed. Commissioner stansbury. Im satisfied with the changes that are made to the minutes it is important the minutes are not a rip indicate verbatim but it was in the spirit of what was said the minutes accomplish thank you very much is there a motion . Id like to move with a correction on page 8 in red the last id like to do you want the minutes p as present on page with the following amendment on page 924, the red line please be advised the ringing of and use of cell phones, shaw covered 2 percent was the supplemented i r r so correct 5 slash two to 2. 2. Okay. All right. Is there a motion to accept the amended minutes . I think actually im sorry i want to make a suggestion on the minutes the inclusive secretary is spending a lot of time i think at the beginning or end a reference to the videotape to people can hear verbatim what was said and interpret whether or not those minutes accurately reflect what was said like a reference or footnote to another comments to help the members of the public who really want to see what was said or hear thats a suggestion i dont know if that is easy. Thank you for the suggestion. Okay. So a motion not seconded thank you. All in favor, say i. I. Of accepting opposed . Nay. The is have it it unanimously mr. Clerk, call please the north america please. Number 7 consent calendar which is an action item. All right. Public comment on this consent calendar. All right. Seeing no members of the public is here lets entertain a motion to accept the consent calendar. Ill move. Thank you very much. Second. Second. Moved and all in favor, say i. I. Opposed . Nay the is have it unanimously mr. Clerk that item passes. Reports opens is Retirement Fund for june 30th, 2015. Sir this is item number 8 you called id like to continue this item until next month. Want to take Public Comment. Okay. Thank you could you please call next item the matters and review. Id like to continue item number 9 and continue item 10 and continue item 11 call item 12. Item 12 an action to cancel and continue with the securities lending. inaudible . Thank you okay. Colleagues any discussion. Commissioner meiberger. The first question on page mr. Chief you reviewed this have you not. Yeah. A question on page 16 inquires regarding the rfp for the ; is that correct so cal societies will be involved in this request for proposal. Yes. Okay lets see i do have a question on custody for securities in china should we engage with the x t qualified for the investment in china i want to make sure that the candidates have experience with the custody of those actions is that provision included here . I know not all of the custodial banks handle custody of the unlisted shares in china i dont recall seeing questions in the rfp well have a conversation with cal will that satisfy our question. It is very important. We will make sure the questions are added. That was my concern the other issues regarding the securities lending issue securities lending issue i wanted to make sure that the custody bank has alp experience in this if we could ask the question if custody bank has frozen any executes i want that line of questioning included i didnt see anything directly if you recall that was a big deal when the cash account was frozen and had to take the security in kind i want to make sure that never happens again. Shall we word the question as follows okay. Thank you. Those are the main areas of inquiry i have okay sir. A tactical point i recommend we cancel the rfp and binge it back to the month thing why i believe that. This thing is two years ago old weve had a blackout for two years none of us can talk to the players for two years this commission has leeway and courtesy for whatever Due Diligence we do for something of this importance not getting into why anything takes two years we are at a disengaging e disadvantaged in a black auto period for two years we should cancel it and reach out to see when the world has and approve the rfp if not youre keeping the commission in the dark let me tell you why it is important it is important for me ive advocated many, many times about a Certain Program they had where they have frozen our accounts i believe weve lost money i believe that we have been harmed by them and i have a gag order on might have for two years this is a not the way rfps should run we should be able to put an rfp and thirty or 60 days have it really a gag order on us i want to release the gag order give us time to due our Due Diligence and let me say the hole rfp process here taking two years is something we should all just reflect and id like us to come back after sometime and figure out why the rfp this magnitude could have been done timely everybody responder we have it in the a black box is that the way we want to run our business we have another rfp out there what did hedge funds and once again we h have launched it two soon and people are respond and we have their rfps in the black box it is not fair were running a boycott i legitimate business president people to do business with us were messing up who thought biggest ones we have something is wrong i want us to have breathing room to look at without a blackout over us on a intentional basis. What youre asking for not in line with what staff is asking. Two stages staff recommend we cancel it and reissue i support that i want a lag times. San francisco do you have a lag time. One month next week meeting ill give the commission the opportunity to respond. Thats acceptable to staff. May be one quick question is thirty days enough. Yes. Laura. I heard him say that was enough. One more point not to belabor weve extended the contract for two years you know against everything we talk about we talk about every contract should be out every 5 years everyone should have a shot for our business and renew our contracts and renew our way of. Org weve extended two singular years for free their contract is probably a decade old you know in the private sight everybody is saying something is one thing wrong. We got it we got it. Did you get our question answered. I thought ill suggest you could prove cancelation and approve the issuance in thirty days no to bring it back in thirty days. Commissioner bridges. One of the questions when i came on the board we were talking about rfps i too think this is a longterm and school it and also i think there is an area we should focus on most custodials dont in every country all over the world in the u. S some in asia and realistic and this talks about the process for the custodials and time to know more i like the idea of canceling and talking about the areas that are specifically im not going into the other market like meagerly markets not an adjust to the rfp this is very important. Mr. Pilpal. I believe the way this is written the motion can be stated for it to be time certain so commissioner perhaps thats what our attorney was advising us thats one, two on the last technical does the thing i doefrdz recently in another conference we are depending on Tax Compliance basically on our custodials how good is our custodian with the tax issues were investing in the hundred plus countries let alone e b ti because of private equity and lets make sure they have the capacity and they can tells you whether or not they can and cannot do that. The last thing i want to say it is an asset liability when youre looking at the aspect we should look at it paerp in the investment the risk you concur is what you get what happens with a lot of the results they still get it in an passage function you make it on a daily basis this is a why this should be that way. Just one quick suggestion could you red line the changes particularly for the foreign obscurities and the securities lentz. Not be brought back in a red line but able to provide you the red line before we post it but not brought back for a fact the commissioner will say released october 1st. Im not inclined to do it in the future i think were giving ourselves a little bit of time to do Due Diligence we dont prejudice the process but value what we bring back by what we learn. Can you clarify. Say that one more time. I recommend we get the rfp and that we bring that back at the next regularly scheduled meeting well all have a red line two commissioners that are questions they want to add to the package. I think i understand so im going to take Public Comment and going to look to you to make a motion. I have a question. Sure. I cannot imagine that many customs that can do that the reason why you did it if they detailed the rfp you didnt find that to be an issue because their how many are there that can do this on one hand. Four to five. How many responses to the rfp. Global. When we received the responses on the last rfp divided do it in the gloeshlt custody plus securities lentz and those only on executes lending only 4 responses on the global side. Not many people that are capable i dont think there is a problem to delay it a month not a lot of differences so i designate to staff a why was it detailed for two years. That was part of the closed session shove been i take full responsibility it was detailed it was my decision to make it a lower priorities based on the other rfps and based on the organization. I hope the tieback was not part of the closed session or what was it not. I didnt bring that up specifically i want an answer. The board has voted to not disclose any of the closed session so i think we shouldnt discuss. Lets take Public Comment, Public Comment is open for item 12 an action item seeing no comment Public Comment is closed. At this time i ask we school it and bring an revised rfp to the next scheduled Board Meeting. Is there a second seconded by all in favor, say i. I. Opposed . Nay im sure i mean, he i laughter the is have it unanimously mr. Clerk, please bring the next item. Item 13. Action item recommendations up to one million Real Estate Partners four mr. Coker. Very good norman. Welcome back our private team and well walk through this as quickly as we can. Well try to be brief in our comments this next investment for services in Real Estate Partners for fosters for the capital Martin Luther king one of the leeds investors in special Investments Global warming they have been investing in real estate depressed investments in special situations for over two decades and they have done it quite wells as you may know our historical declassified is 3 percent over the last 3 years targeting higher private Real Estate Strategies and have xufdz in excess of 12 percent pates our take the for the opportuneic targeting 12 to 15 percent in this cutters environmentalist as they continue to come bless with the raising trick or treaters on the horizon to say challenging to achieve returns at the higher rage weve seen under written from the gateway city and counties cities that be beginning to come down and difficult to achieve the 16 percent type of return were seeing that in the meagerly market at risk is, in fact, one the few strategies weve seen Going Forward that is still targeting returns at the higher ends of the rage in excess of 15 percent the reason theyre focused on depressed real estate assess their purchasing depressed real estate loans and other equities that discounts the Intrinsic Value of the assets were particularly excited about the positioning and activity and expertise in we were to pursue the nonrestricted performing loan opportunities in europe which as many of you may know is several years behind the u. S. In terms of the Financial Institutions over there hung on to those portfolios and their own brand initiated by the d c p those proposals are given to be unloeptd loaded this is accelerating actually there is quite a bit of Opportunities Service is one of the largest investors and it is well, to pursue those activities. To arts comments we see is services Diego Sanchez this is a competent this is the correct approach given the opportunities that the ervin pan nonperformance loans and the investment in the u. S. We believe their deem value approach to correct the achieving of the returns were seeking one point the service looks at the down privilege in 2004 was a difficult time they finished it during the height in 2008, and as you can see they have a respectable 10 percent eir return this goes to showing you show you the Downside Risk overall for those reasons for the Market Opportunities for where their taerth in theyre overall inhabits we recommend a recommendation up to hundred Million Dollars to fund for. Quickly to build on to art and peters very strong risk controls a particular conservatism leverage and fund two has American People leverage of below 50 percent much lower than the market will allow and in addition their patient investors theyve raised 3 prior funds over the past 13 years and theyre putting their capital in the math and that is in their investment track record. One final point were recommending 50 million but seeking the boards approval up to one hundred Million Dollars and move forward to the 50 million by the partnership but welling we reserve the right to increase that amount if were able to negotiate concessions. Any others discussion lets take Public Comment thank you thoikz upper other business before this committee . Seeing none, Public Comment is closed. At this time is there a motion for this item. I move we adapt staffs recommendation and thank you very much is there a second to adopt that. There is a motion and a second mr. Clerk could you please actually mr. Clerk well do it by all in favor, say i. I. Opposed . Nay the is have it thank you. Thank you. Mr. Clerk, please call next item 16. Just going to step out of order. Number 16 appointments to the mayors. I want to pull this out ive made a recommendation of Committee Assignment and brought to my attention that commissioner stansbury is now interested in serving as chair the Governance Committee. Thats right. Yes. I dont know if you want to have any words if not well go to Public Comment no that is okay. Perfect Public Comment on Committee Assignments the Governance Committee all right. Seeing none, Public Comment is closed. Is there a motion for this item well move the item for the chair. Thank you the commission for the courtesy of spending this i was recommend to chair commissioner stansbury and i spoke and he expressed an interest im happy to be grantdz by the president s im not necessarily per skwautdz by the argument at the Previous Commission meeting i thought the arguments would make me say no, its the times vote and you recent the right to vote yes or no but it undermines the president s a little bit sorry thats how i feel you raised the argument that theres some form of seniority and you should rise up to the seats i think in principle that applies but in reality no, it excludes people not being able to take a leadership role not giving you unifying vote for chair people that did not sits on the commission on the committee so you were using argument with no legs but in the global picture if someone has a particular interest im happy to make it work for us so ill move the item with commissioner stansbury being the chair. Thank you very much a second. Second. Thank you all right. All right. All in favor, say i. I. Opposed . Nay the motion passes unanimously congratulations mr. Commissioner stansbury youre the chair of the Governance Committee. I thought we took Public Comment. She was asking for nay votes my apologies well have four or five hour meetings were delubrication mr. Clerk lets go back to item number 14 please call it. In the decision the chief officers appointed mr. Coming backer. I want to accept our report as submitted and thank you and well take Public Comment and see if there is any discussion on the board is that acceptable. Absolutely. Thank you. Any members of the public that want to comment on item number 14 please come forward. Colleagues, any comments. I want to mention the total return for the fiscal year to date is mens here which is sorry it is on the other report your 3. 9 was the return it is important we mention. Thank you for calling that to your attention commissioner cohen the ccii ccii c i o the procedures out of closed session so can we have him summarize those. I can in 30 seconds item 630 males from a policy thats what we got and requested this in may if closed in august regarding at t la 25 million and we received that that recommendation was made to the board in june and closed again last month and e n right direction we requested 10 million and got it it closed 9 days after the request. Thank you very much i appreciate that. All right. Is there a motion to accept that representation. Discussion. Oh, excuse me a discussion item since no Public Comment well move on to the north america. The prefrdz compensation report. Thank you if you dont mind all to accept the report as submitted thank you is there anyone from the public who wishes to comment seeing none, Public Comment is closed colleagues is there any that he decision on the managers report all right. Seeing none, is there a motion to accept oh, this is an action item please call 17. 17 discussion the closing arguments. Mr. Jewish id like to accept our report as submitted is there anyone from the public who wishes to comment arrest Public Comment is closed. Is closed only item 17 colleagues, any discussion on the closing arguments as administrative update all right. Looks like there is no discussion needed id like to point out because Maria Newport has over a thirty year career shes announced they are retirement effective this year and try to get her here to make a final report to the boards on the Strategic Plan but i wanted to make sure i can acknowledge her and bring accumulation back to the board which shes retired. Thank you for that accomplishment so this is a discussion item mr. Clerk, call item 18. 18 discussion item the retirement board member good of the order. Id like to request if staff is willing to do in spite of Something Like this would staff be willing to send a letter to the peers on deferred coming maybe pick the 25 that are sized or around our size and ask them if their recently memory and history on the insurance policy components of their operation if they have a claim and kashdz in on the claim maybe a Million Dollars and above the shufz dont talk about the option i thought that type of action and direction will be helpful to the committee to know if anybody has cashed in on an insurance policy. Just for pointed of classification youre talking about the wraper. Right you can pick the number i reached out to a few shufz i cant find anybody thats patdz it is private and they cant release this information our fellow agencies we Exchange Information all the time it helps us were being 38 base points. It is 35 percent the return to the members thats my first request the second request 25 is i have an outstanding request on fossil fuel the worst offenders when bath will anticipate us getting the list of offenders. That is a discussion that i had mentioned to you brought to the committee which it was and were going to bring it back to the committee different approaches how to define worst offenders and working that through the controller board. Okay. Quick thats it and any other. I have a couple of one thing i brought up was the palm tree people called and i called myself we you go through act automatic active voice and get a voicemail at of minutes i id like to see i thought we talked about that lets agendize that and talk about that it is a real issue i get emails every week from partners saying they cant get through to someone i mentioned to the fact that we dont really hear about people with the experiences but hear from people that had a lens positive experience and some of the complaints are pretty much the same across the board frankly and i think there is some sort of an issue internally we need to rectify someone calls and we give them Bad Information the second thing they dont get a timely response for 3 they say actually, i think ross are the mainly the two issues they get Bad Information or not a this responded this is something that should be considered a Mission Statement that lace out the top couple priorities i envision three or four believability points on every wall of every single employee that deals with disbursements like i will not give out Bad Information i will he will a parent i will get the answer two ill responds within 48 hours ill tell him i dont have an answer and provide a timeline recently two people contacted me those are people i know they have a lens positive experience trying to schedule an appointment given Bad Information or routed to the wrong person so id like to also see maybe you guys delivering this Mission Statement internally and come back and talk to us whether or not you think that is predicament that is an ongoing issue that comes up all the time and i think that will work those are the two main things id like to see us agendize the phone tree and talk about if in terms of people shouldnt be calling with a 6 minute responses and end up in a voicemail and people call them back and give them Bad Information but make that the best possible experience. We actually have a new Strategy Initiative weeping well be presenting in the plan to replace the phone system and upgrade it and change the whole experience the first one was put in place before i started working here 16 years ago and it was focused on delivering information and that explains why you sit through 3 minutes of announcements of trying to hopefully answer your questions so youll hang up well bring that back as port of the Strategic Plan im sorry to hear the two folks you talked to have bad experience i agree the vast majority of the work that the staff does is accurate. Timely but well take our suggestions and bring back as part of a Training Program a new focus to the board for their consideration for funding in the upcoming budgeting budget well make sure of the staff to provide timely and accurate information. I think this something that the fundamental to the culture and needs to be in the face heres the top two goals and i appreciate your suggestion. Well agendize it and deal with the agenda okay so is there any other things down on this ends. Commissioner meiberger. I want to echo commissioner stansbury point and address another concern by a member of the public member of the public pacific shay i listened to the case to post agenda Background Materials on line with the members of the committee as other bodies do i want to see that as agendas oftentimes the members of the public members dont have the items electronically it would, nice to have them ahead of time i received an email from an customer that didnt know did not get the agenda and didnt know the material didnt come to agendize to have those materials posted online to the members have access to those in advance that is a constructive thing for our customers i included factors articles i read in public perils number one was the from pensions and investment the Institutional Investors the new york face managers that was hit by 2. 4 million as we go into hedge funds one of the issues to consider it the redemptions by the other partners in the hedge funds create angle event selling assets we should be aware of the tops the other item in the board of materials had to do with the market turmoil as many of you may know the mashltsd with volatile the last month i excluded an article by the wall street journal included the metal down hedge funds managers like to promise the Investors Protection and the recent stock swing many are caught off gaudy see certainly the volatile events in the past shows the sharp ones raymond from bridge water was mentioning reinforcing are the best of the best we had negative returns we should bear in mind the premise for hedge funds to provides protection and recent experience has not shown that to be so thaels. I have one item to request our meagerly Managers Program he havent heard from our partners in a while id like to schedule an judgment to where we are and what that Program Looks Like work with staff on framing exactly what im looking to get out of this conversation thank you. Anything else. May i ask we talked about getting things agendize when. Thats a good question certainly i believe my request can be agendize decided in the next thirty days i imagine your item you suggested. I know you mentioned the strategy i can plan next meeting. We intend. Thats where you said pardon me. Next meeting. I dont understand. This meekly and you said ms. Newport will be here and you mentioned the Strategic Planning and right. What about the value statements or Mission Statement. I believe thats little purview of the executive director to dorm how to roll out the quality shaurps Program Within the department we would like to bring forward to you if, in fact, it will require Additional Resources staff or a consultant well bring that forward to the board and again, we appreciate and we take serious is circumstances that have been subscribed in their interaction that is unacceptable level of service for us ill respectfully say i would not say that conforms in thirty days until we discuss it internally how to precedes well definitely followup with the board on what we decided. Whats an predicament time. I dont know well, i dont know that open ended without any sort of goal im talking about one sheets of paper with simple statements im sure a lot of organizations hire consultant im pretty much we know you guys can sit down and put our Heads Together to think about your expectation i dont think that three or four months is a reasonable amount of time. We have no staff here on purpose provided false information so putting the sign in front do not provide false information. Excepts they dont knows so answer and question they dont know. Training and having be, of course, a training so guarantee they know how to find or provide information and that is from an original prospective the most effective to approach this make sure there is train and there is certification people learn from the training and basically teach people you dont work at nord stormwater the exercise is not always right but get what can to them. What im talking about not training but a higher level Mission Statement what is important to us as an organization so that staff deals with participants i mean do we have guidelines. Our mission says and provides correct answers and take correct benefits to the folks that are entitled. Whats is expectation to return a phone call to a participant when they call in terms of amount of time is it written down anywhere. No. Is it in the cultural to return a phone call within twentyfour hours or 48 hours those are the simmer things this is has been going on for a couple of months i am you guys to think that this and ill bring it up at the next Board Meeting it is in a timeframe that will be good enough im push again. Understood. Mr. Clerk, please call 19 excuse me. This area of Service Requires the communications one i noticed a lot of improvements omission the or on the website people are accumulating people are able to schedule appointments on line people still refuse to use the computer they use the telephone we dont know about getting wrong answers how significant but its been going on for sometime when you come in for the Strategic Plan a couple of answers does a phone system exist is there money in the budget if there is make 50 calls to the peers around the country is it done effectively plan for the Service Calls this was how well make if work thats all the issues of training and combho is going to do it if service that important what can and cannot do and figuring out the priorities. Followup what should commissioner stansbury talk to the members when we get those complaints. Ill ask him refer them to me ill track down the source of misinformation ill ill be happy to this board should knows the public should knows if youre unable to schedule an appointment you give my office and call im making sure you get an appointment and if theres false information or you have questions about some of the information id like to as the executive director know what information or at least what you understood my staff to say because it is a twoway process in communication im not saying that Little People who spoke to commissioner stansbury were macro anything up because i happen to know the circumstances of one of them and there was an incorrect answer given in one the cases but there is always some questions what the one side heard my office is here i am talking about to deal with those i dont deal with those on the regular basis but orange countyly. Youll respond. Please refer those to me. Commissioner stansbury deserves a response he was tilly chang talking about long to get get a response those are two or three Business Days you cant say that. Well, some response is what were elected members commissioner stansbury and i and others at the table we air the voices of the members we want to have the assurance the responses are taking care of thats the nature. You need to investigate it and take time to get them the right answer that takes a few days he was in recipe. Thats exactly what im asking. Four or five days. The other item the good of the order for the agenda when may we expect this be to clauntd. Well discuss the agenda items and coordinate it that way. Okay. Fair enough. Thank you. Oh, im sorry im so sorry please. On the not just trying to come up with a positive point but in the past the retirements seminars that the system whether conduct for members were cancelled because not enough people i noticed the next one is soldout to me in approving the education well schedule more im trying to show you the service side is working well and other things well try to improve. Public comment anyone else want to weigh in okay Public Comment is closed. Item 19. 19 discussion item for the board member reports and comments. Brief reports. Start with or we can take the reports as submit. Hold on commissioner driscoll would you like to say anything. Ive put in some of the slides. I think the other folks are encountering those are issues well face but in terms of an investment structure in the infrastructure area people have a lot of experience with it picture very interesting examine by someone that is very experienced her company this is the United States it is difficult to do the infrastructure well, weve been could go infrastructure in a different way for a long time one of the problems in the Capital Market most of the infrastructure is done by governments whether city, county, are state the fact theyre able to borrow money below market rate effects the projects to be done thats something we should be aware of going into infrastructure one gentleman why he said it was a very experienced gentleman and very educated he called the problems in china but he said most and said 90 percent the Infrastructure Projects are 10 percent over cost and always behind schedule so what this impacts the rates of return people will expect to achieve we had a nice presentation from cal steers to be in that area what youre talking about paying a high fee on committed capital with a group those are just warnings but thing we have to learn to expect and a lot of points covered positive experience being working in the gloernl experience for people experiencing incredible successes in raufr who is twelfth but who is right one the things stated by one the consultant and by staff and in those areas of liability it liquidity to say very, very important whom we invest with who is our general partner some are good but others are not safe getting money in and out of our coffer a long way of saying that was very nicely done. Thank you for representing us. Commissioner meiberger im good. Thank you very much Public Comment on item 19. All right. Seeing none, Public Comment is closed at this time thank you very much this last item was a discussion item mr. Clerk whats next on this agenda. Thats it. Thank you very much this meeting is adjourned everyone. My name is jaeven alexander an attorney for the San Francisco City Attorneys Office i inspires the tax team give tax advise to the treasurer and drafting tax legislation the thing i remember any mother telling me as a child but need to be prepared to take care of youve i know you wanted to burger to do something i enjoyed i did not expect anyone to gym give me anything they didnt give her anything i saw her fighting for the things she wanted for home share my name is jason man flovrlz working alien agency an admin assistants at the City Attorneys Office i felt in the tasks ive been given on the days i didnt show up and held my own for me, i think it is being more active and being more involved in a person to person interaction my grievous bodily harm jobs includes being a physician or nurse or pharmacy or firefighter and working with animal or the public on a personal level for improvements my sister is the biggest influence in any life because she to tell you the truth me to go forward what makes you happy rather than the most money. I graduated from law school in 1972 at this point when was was beginning to be an influx of women in the professional and tries case for diligent operated programs government budgets and a life fiscal legislation came to the San Francisco City Attorneys Office and been here for about 12 years advising think tax matters i does just about anything to think of lawyers do some things and some negligence letters dont do. Im from the mission and grew up and also there my whole life living there you see others question. Some of them oldest and some look like me my age and a lot of them work nanny and childcare jobs and retail jobs i dont know it is being kind of like a reminder that youre kind of lucky to be where you or i guess just the facts whether you havent gone so far at all i want them to go maybe go on an intrauf for challenging that is facing things they cant get that job you know kind of challenge and maybe surprise themselves when they get that job and feel better. They have been women practicing law for many years but it was so few of them that a lot of the issues hadnt really come into play and some of them were fairly worked out and resolves like equal pay in partnerships in law firms mac that women get fair assignments to be excluded and in the upper levels of government and law firms i consider myself more of a beneficiary of all the women that fought really difficult battles along the way good morning. The meeting will knh to order. This is the meeting of government and Oversight Committee of september 3, 2015. Im supervisor yee and to my right is supervisor christensen and to my left is supervisor breed. The Committee Clerk is alisa samara. We would like toacknowledge james smith i Joshua Alexander who record each 06 the meetings and make the transcript available on line please make sure to sulins all cell phones [inaudible] will appear on september 15 board of supervisor agenda unless otherwise stated okay. So lets call item 1 item one is a motion directing the budget and legislative analyst to conduct a odd otproinvestigations of services to senior including funded sources, corp jaigz duplication of sourfbs and monitor perforumance and out come since i have taken caufs aufs i center been working on improving Senior Services not just in my own district but a cross the city. This enables me to focus on the needs of the senior population today. As you know our city in general is getting older and in certain districts or percentage of seniors have been growing and particularly my district, district 4 and a few other dist rgz. As the population grows, it doesnt seem we are keeping up with the services needed and especially with todays population where the average age is increasing. Seniors are living longer and healthier so there has to be some real deep look at in terms of what ask is really needed as we move forward ipthe future so colleagues i appreciate your support. Any comments . Supervisor yee i had a question of clarification because it is my understanding the audits are conducted by the Controllers Office and know that your resolution in particular suggests that the budget and legislative analyst conduct those particular audits. I just wanted to know why not the Controllers Office . Good afternoon supervisor breed and the chair. [inaudible] budget legislative analyst office. In fact the board of supervisors has authority over City Departments under theit is a charter provision and our annual work plan does infact require and include for us to do performance audits so this is actually part of our regular work plan and something we do every year for the board. It is through a full motion of the board. I got it. Thank you for the clarification and thank you supervisor yee. I think this is definitely something we need to caa lot more consistently. The city does a lot of work during the budget season to issue funding to a lot of organizations all over the city that serve not just our senior population but children and folks in need and the questions i constantly get askicide where are the services and hot is going on, is there oversight and how is the money being spent and are the organizations delivering fl people we expect them to deliver for with the dpunding that they receive. I think it is important we are a lot more consistent in our over voith and making sure those serviceerize being delivered and the funding is manlagement appropriately so thank you and move the item forward. Any Public Comment for this item . [inaudible] no more labor day. Just kidding. I dont want to be a supervisor. I want to be mayor because i dont want to waste my talent on [inaudible] peoples politic is [inaudible] thank you. Good morning commissioners im patrick [inaudible] i appreciate you introducing this chair yee and im glad to see that its going to be conducted by [inaudible] as you [inaudible] advocating with the Health Commission and particularly the laguna [inaudible] Conference Committee to accurately report how many out of county discharges have been occurring at laguna hondaidating back to at least 2007. The exectev administrator of the hospital [inaudible] this started last year reporting a number of out of county discharges, but she keeps move the yard stick which they are being measured across different periods so is all most impossible to figure out from her reporting how many out of county discharges of the elderly and disibleed are occurring. I would strongly ask that you direct mrs. Roses staff to dig in to this, both the department of Public Health and adult and aging department had been contracting for years with r [inaudible] who developed a data base that contains the discharge facility. That data is available, but dph is refusing to provide the data dictionary for that database, but the developer of it at rfz will not release the data [inaudible] thank you. I encourage you to dig into where our elderly a being discharged thank you for your comments on that issue and will take that into crrshz. Any other comments on this issue . Seeing none. Can i have a motion. Where no ubjckz the motion passes. Item number 2. Would you like me to call item 2 and 3 together . Item 2 and 3 item 2 and flee is a hearing and resolution on the 2014, 15 grand jury report [inaudible] despite progress still the lowest rated in the state. Okay. Good morning supervisor yee, christensen is breed, im [inaudible] with the 2014, 15 civil grand jury and would like to introduce [inaudible] who is the [inaudible] thank you. Im aleg ruand in the odd ynss is dan [inaudible] quhoo also worked on the report. So we would like to thank chair yee and supervisor breed and christensen for holding the hearing on the report. This is a report on the [inaudible] officer of [inaudible] reducing the 4 year back log. Since that report came out there have been many changes and command the offices for the improvements that have been made. Never the less, problems still remain. Primary among them the office still has been unable to eliminate back log sufficiently enough to improve the assessment ratio what we refer to as theirerating from had california state board of equalization to getter the ideal ratio of 100. There are 3 points we want to make. One, county has it worst assessment ratio in the state indicating under evaluation of property probably due to [inaudible] this has been consistent over the years to the point where we could easily imagage if the state board of equalization came in tomorrow to do a survey is San Franciscos oar would probably still be the lowest chblt we hope to be proven wrong when the next survey is done later this year. I know our ratio of 97. 59 seems like a small deviation of only 2. 41 but it represented in 2010 11 when the Previous Survey was completed at best delayed text ruv new of 38 Million Dollars to the state and coupty including funding to San Francisco unified School District, the Community College district, bayair yeah air cault, bart and San Francisco symphony. Not only does our ratio indicate a back log problem but no other county in the state has the lovel of problem that we have with our back log. We looked at the most recent boe reports for all counties in the state. Back log was mentioned at only 3 other county reports and unlike San Francisco no other county has a back log severe enough to warrant a recommendation from the boe to correct it. Our third point, we asked ourselves why. Other counties most particularly la and san diego are surely impacted by economic fluctuations in the Real Estate Market, increases appeals resulting from the 2008 downturn and a varied property stock which makes assessment more complex. Despite these types of conditions compared to to San Francisco ratio of 97. 59, la had a assessment ratio of 100. 03 and san day eggo is 100. 22. Time and again we were told staff has 3 to 4 years to complete assessment. This idea is reiterated in the assess rb response to our report. The office continues to insist there is need to assess property in a timely manner. The state requirement that all property in San Francisco is appraised and [inaudible] determined by the lean date of jan 1 of the year. Not a requirement. This is wrong. The boe insistatize is a requirement even though the way the state law is written allows for out. Ways of prolonging the process without penalty. Only assess mentd processes delays exceed 4 yearicize there a penalty and loss of tax revenue. No one expects the office to meet the deadline every time. It was graphically clear how complex the assessment prauls process can be. The office doesnt have control over every factor that may cause delays. There is also a discussion in the rorlt of the definitional problem with the idea of back log oppose today a work loud mpt what is a back log . If the oar is [inaudible] the other would only have had a back log of 39 properties in june of 2015 that would cause a loss of revenue. A number so low it is hardly worth a boe remation. This back log pending work load was a problem in the 05, 06 civil grand jury report. 26, 600 parcels were reviewed as a back law log and other times a work load. In february 2015, that number was down to 16, 852 which is a note worthy decrease and also included cases that might be deutschicates and new construction not eligible for reassessment which is mentioned in the report. Why is it not clear what is work load and what is back log . It is dictated by the time cases were opened or the event be it a change of ownership or new construction happened. If the caseerize not being resolved in a timely manner they become back log but stins Office Denies they are required to complete the Assessment Office by the loom date it is impossible for them to declare a back log. Just ask them how Many Properties are in their back log today, which leadstuse a recommendation. Asking for greater clarity in the annual report where this may be spelled out and everyone gets on the same page. For our research we believe the oar is understaffed thmpt recent grant of 1. 2 Million Dollars over a 3 year period from the stateo count assesser part nurship program is for the elimination of the back log and we believe will go a long way toward that end. As long thaz oar is supported by the mayor and board of supervisors most lae particularly in terms of required matching money and funding administrative and other positions and the property tax assessment data base replacement. To make a stronger case, the need for more staff the civil grand jury would like to see a staffing analysis and Long Term Plan for had elimination thof back log. All though the responses from the mayor and oar indicate there was a staffing analysis done for had annual appropriation process this is news to us. We did make a request for the analysis and not sure it is what we mean by a staffing analysis but we have yet to receive it. We are happy to hear the oar will develop a Long Term Plan. I hope the mayor and supervisors will review st. Clarfully. Giving the oar the resources necessary to eliminate the back log is a safe investment that will lead to a timely [inaudible] is there a daniel cheser . Thank you very much. [inaudible] is here to respond inoffice of assessers recorder. Good morning ing members. My name is edwin mu cafry. I like to thank the members of the committee for your understanding of the challenges our office faces and being supportive of our goal to do our work better. Whether it is passing legislation or prubing additional funding in the budgealt your back alloyed us to improve the infrastructure. I thrike also thank the citizen volunteers for their dedication, time and for recognizing and highlighting the importance of supporting the mission oaf our office. As you know, our goal is to build a better San Francisco through superior customer service, fair Property Taxation and preservation of public records. Today im here to address the civil grand jury report may 2015. Our response is available in your packet but out of respect for your time i would like to touch oa couple items. One of the issues raised is resources our office. When considering our office is smaubl for generates 1 3 of the revenue we feel the office as a whole does well. Over the last few years we have been proactive in advocating for a increased buchblgt and funding alternative chblt november 2014 our office was [inaudible] the state grand design td as a 3 Year Pilot Program will provide 1. 2 Million Dollars in matching monies to help our office perform essential property tax duties. I would like to thank the board of supervisors and Mayors Office for approving our budget for 15 16 to support staffing and technology improvements. Our Admin Division [inaudible] this alaunchg with our increased budget for fy 15 16 puts us in a good place [inaudible] in the grand jury report they recommend we clear the back log by 15 16 but feel this is unrealistic. Success in this area will include receiving additional budget support for operations in future years, identifying operational efficientcy, support in the hiring process and marth condition which drive the number of appeals, change in ownership and new construction cases our office receives. As we concluded in our rortd we agree with the civil grand jury recommendation to support the aufs. We agree with the assess mentd that we made significant progress and there is a large number that remains. They share their dedication and commitment to the common goal. Thoferb next year well refine the Long Term Plan and report back to the the board with the progress. How we can clous this gap in what we need. Thank you for your time and happy to answer any questions you may have. I know that it is mentioned earlier about the assessment ratio, what is that . Thank you for the question and im happy to answer it. Before i going into had nuts i bolts and want to explain the assessment ratio is determined by the board of equalization, the boe, and the boe is a set of elective representative with a main goal to insure Property Taxation is consistants among all 58 countings. With regard to the assessment ratio, the beau did a random saimpling of 300 parcels in the city and county oof San Francisco. They assessed each of those parcels in the city and county of San Francisco and compared what they came with, what they came to conclusion with, with what we have in our record. They took their findings and compared to what we have. The be erfx set a value of 100 for assessment ratio and any assessment lets less was deemed lower and more than the value was deemed higher. It is important to note the sample, the 300 that was taken was at a point in time, it didnt factor in statute limitation so tfs a snapshop. Our report score was 97. 59. It is also important to note that some counties were over 100 so some were down and some were over. It is less about efficiency. It seems less about efficiency and more about accuracy. Absolutely. We agree with that statement which is that it doesnt speak the efficiency of our office. I think with the assessment ratio it leaves out 2 key things when dealing with appraising property and the first is staffing. The assessment ratio that the boe did in 2011 which is now 5 years old didnt take into account staffing from county to county and if the staffing was at requeed levels or appropriate levels to handle the work queue. In addition, the assessment ratio didnt take into account the clum lexties of specific properties in each county and as i know that carmen chew mention thood the board in the past, San Francisco is a very unique place. We have on one side of the sthreet you can have a old victorian and on the other side condominiums and each of those parcels require a lot of intense and delicate and detailed assessment to make sure we have sth right value. Other counties throughout the state have more track homes which is a different aproferp and more consistent when applying a value and so we feel that the assessment ratio didsant take into account how well we did our work, when we did our work or explain how we actually did our work. From our standpoint we feel the assessment ratio doesnt speak to efficiency. Thank you. Supervisor breed. Yes, i just had a question about the staffing analysis. The staffing analysis is something that you have but it hasnt been shared with the civil grand jury or they are not necessarilycan you explain because it sounds like you have one, but it is not what they are looking for so can you explain what you have and i would also like a explanation from the civil grand jury of what specifically they are looking for and why the staffing analysis isnt sufficient. They medicationed they asked for the staff ing analset and hadnt provided it it them. They asked for that analysis within the last couple week squz we are working on getting them what they need. To your question on what the staffing analysis consists of and we reported this in the Budget Committee in june and went over the number of staff that we have and also the amount of work that those staff do in accordance with the appraisals they work on a monthly basis and comparing those number jz that is something we have provided to them in the past. Have you provided it to the civil grand jury in a complete form . We have provided to them what we had available to them. But it wasnt completed . There is missing information . We are as mentioned working to improve our staffing analysis and continue to do that and like i based on the recommendation, what we provide in the past is what we had and work to continuely improve it does anyone from the civil grand jury want to respond to the staff analysis with clarity as to why it was not sufficient and what the recommendation is to improve it . In our report we didnt lay out how a description of what we were expecting but clearly in our minds we were thinking given the fact so much of their work is dependent on economic fluctuation in the Real Estate Market and that sort of thing that they would be able to project out into the future give an market that is up or down or many staff they need. They look at averages were in terms of Different Levels of staff could handle in doing a simple assessment and more complex assessment. We wanted something really complete. Were you able toyou didnt get what you want and that wasnt ness saerl part of a report but were you able to responds to the the assessers office and explain to them what you expected as a recommendation even though not a formal recommendation . We did ask about how they project how much they need in terms of staff and we were not told about any staffing analysis at the time when we were interviewing people and then when we heard their response wethis is after the fact, after the report was done we asked for a copy of it so we could take a look at it and see if it conformed to our idea of what a adequate staffing analysis would be but if they are asking for more staff and they say we dont have enough we want to see the basis on which they make that claim. Thank you. Thank you. Anything else . Any other response toin regards to the presentation. So, i justwe agree with a lot of what eddy says and really want to support the oar. There is a sticky point in terms of the efficiency and whether that assessment ratio is indicates inefficiency. In the rorlt report for the most part and have seen one that want in quotes because we were unsurethis comes from the original report, the 2005 06 report they quote saying San Francisco is the least Efficient Office of the top 10 counties. We disagree so that is what we were using and didnt define what it was. This is just a continuity report and part of our report also recommended to future civil grand juries that they do something more in dupth. This is what happened since the 200506 report has been presented and also if we didnt understand things in the original report we try today get more information and include it in our report. That is just that issue and the only other thing i can think of to say, we are very optimistic about the oar and evena lot of the staff were really terrific from the oar and we also expectedthey felt optimistic about this grant that they would be able to make considerable progress if not eliminate their back log. Thank you. Thank you. Thank you for your work. Is there any Public Comment on this item . In regards to the audit . [inaudible] any other Public Comments on this item . Seeing none u Public Comment is close td. Colleagues we have been second to respond to several findings and recommendations and lets go through these one at a time. Madam clerk can you call the first findings . Finding 3, the funding from the state county assesser Partnership Program and city and county provides a opportunity to eliminate the office of back log and raise their california state board of equalization rating. What is your thoughts . Um, my suggestion supervisor yee is that we agree with that particular finding. Okay. Supervisor christensen . Agree. Okay. Um, i will go with the majority here but i also believe that when i raise the question about whether the money that is available to them through this scap is adequate, that is probably what im questioning that in deed what we need is more funding from our own budget to actually eliminate the back log. If we are agreeing it seems like we are agreeing that the funding from scap is enough yeah, and it is my understand toog address that particular issue that under the mayors response for the recommendation that there was additional funding in the past fiscome year budget to add staff to the assessers office. To deal with the issue since the scap funding could not completely be used for some of the suggested purposes. I guess we are agree there isnt enough funding. Yes, we are saying the same thing but the statement itself is pretty much saying that funding was enough and i guess i dont agree it is enough. With additional funding there is enoughthat is for clarity. Im not totally disagreeing but saying that okay, by itself it isnt enough, but where you look at finding number 4 your suggestion for our response is partially agree . Right okay, i can support that so for and well provide the reasoning. Would you like to read into the record the reasoning so we can submit that response to the board for approval . Yeah and i would say my reasoning is the scap money by itself wont eliminate the back log because it wont support enough staffing and it will take more funding from the city. Yes, okay. That okay . So lets make a motion on that to partially disagree i guess. I think it is partially agree. Disagree . Okay with the findings. So moved with no objection that motion passes. Finding 4 the funding from state county [inaudible] limited in time and doesnt cover oar needs including [inaudible] so, colleagues . I would agree. Okay. The motion is to agree and with no objection the motion passes. Finding number 5. Finding number 5 oar doesnt have a written staffing analysis and plan to reduce the back log of unassessed properties. Um, here is another case where i partially disagree because there is some analysis and maybe it wasnt adequate but it seems from the the explanation there is intent to update the staffing analysis to bring in more factors so it is more current. For me i would partially disagree and that we dont have it but it is maybe not adequate at this point yes and i would partially disagree and rerf under our response text this particular item to the response from the assessers office regarding this particular issue. Want to make a motion . So move td. No objection the motion passes to partially disagree. Recommendation number 2, orks ar needs to conduct a written staffing analysis and generate a Long Term Plan to maintain a back log free oar before end of calendar 2015 i agree to that and think that is happened. Anybody want i think part of what we need to do is determine if it has been implemented and clearly it has not necessarily been completely implemented because the assessers office is still working on a plan but a plan does exist there are still additional things that need to be included to make the plan more comp hence was so it is relevant to the wrurk they are doing. However, i would also like the mention that such a plan by definition is beyond the authority of the board but do think it is porpt we acknowledge it and make it clear this is something we expect so the office is more efficient. So the recommendation is to conduct a staffing analysis and generate and create a Long Term Plan so we agree that they should do that . Yes. The motion isexcuse me . Mr. Chairman [inaudible] budget analyst office. Just to clarify, are you agreeing with this or partially disagreeing with this . It is my understanding we need to determine if it is implemented this is the recommendation so to clarify whether it has been implemented or been implemented partially that this will not be coming back but for the explanation, number 4, the recommendation. The way im reading the recommendation is that in deed the staff should be creating a Long Term Plan and that is how i read and that they are working on it. Right. It has to do with implementation for recommendation the grand jury made supervisor yee, my suggestion is we go with the recommendation isnt yet implemented but will be implemented in the future with a timeframe for implementation. Also in ourwork remarks such a plan is beyond the authority of the board. The assessers office is work on the plan and take the civil grand juries recommendation into consideration but all those rementdations have not necessarily been i think formally requested but here at this particular hearing they have been made clear in public so hopefully those recommendations will be taken into consideration. Thank you. Deputy City Attorney john gibner, in terms of the time frame it is outside the Board Authority but you may want to include the timeframe recommended or anticipated by the assesser office in your response that will be implemented within however many months, 6 months and actually i wasnt aware there was a timeframe given. Mr. Mu cafry did he [inaudible] the timeframe stated is theened of fiscal year 1516. Okay so we can include that. Thank you. So in terms of your official response you have tosthra 6 month outer limit understanding the assessers aufs will be work on it continuously and the board may come back and consider that analysis 6 months down the road so your response if it is long term should be 6 months. Which is november 2015 and trigger another hearing. Okay. So do we have it straightened out yet . Supervisor breed would you like to restate everything . Basically we are going to request that this item in terms of boards response be the recommendation has not yut been limpment but we be in the future with a timeframe of 6 months for implementation and also in our comments, such a plan is by definition beyond the authority of the board but according to the departments response, they are undertaking such a plan. Okay. There is a motion . So moved. Okay. With no objection the motion passes. Madam clerk. Final recommendation is city and county needs to provide general fund money from the expected increase in revenue from paurpt taxes [inaudible] to support new funding for key administrative position squz ongoing positions of [inaudible] all righty. I believe that we cani would set this as i agree with this since wree doing this anyway. Supervisor yee accord thoog it mayors response and according to what we know about the additional staffing we provided to the assesser office for the next 2 fiscal year, it is clear additional staff has been provided and based on this particular issue i would say it has been implemented and in terms of the response tax i would suggest that we put in a note, see mayors response which attribute said that to the 2 year budget we just approved for fiscal years 1516, and 1617. Good so we basically agree with that caveat in the statement . Okay. I move that. Any objection to the the motion . Seeing none the motion passes. So i believe that was the last one. Now we need taaccept the amendments as a whole and make a amendment to had resolution this item is closed. I make a motion to approve all the suggested responses and as the amendment to the existing resolution to send forward to the full board as a Committee Report . Yes. There is a motion, any objections . The motion is passed. No item is closed. You still need to act on the hearing item since there is a continued recommendation then you want to continue the call of the chair. Before i continue this item to the call of the chair, i just want to acknowledge and thank all the members of the civil grand jury who worked on this report, who spent countless hours as they do on analyzing this information and often times in cases i know sometimes member thofz civil grand jury are not completely familiar with these departments and to produce such a comprehensive report is a huge undertaking so want to express on behalf of the board of supervisors or appreciation on the work you do to insure our city agencies are held accountable so thank you and thank you to the assesser office for your response and plans to implement a number of these great recommendations that came out of this report so thank you for being here and look forward to a review of some of the next reports. With that i make a motion to continue the hearing to had call of the chair. Thank you very much supervisor breed. Thank you for your comment and i ditto that. Any objection to the motion . Seeing none the motion passes. That item is closed. Lets go on tocan you please callthank you very much for the jurors of this lar item but lets move to item 4 and 5 item 44 is a hearing and 5 is a resolution on the civil grands jury report including San Francisco wistal blower protection ordinance is in need of change. Before we get into the specifics of this i would like to gisk our distinguished civil grand jury [inaudible] thank you i would like to introduce phil read who was the [inaudible] of the whistle blower report and protim of the 14, 15 grand jury. To the chair and members of the Committee Good morning. Glad it still is morning. The city charter requires that the board enact and maintain a ordinance protecting city officers and employees from retaliation. This is a charter mandate that was added by voters in 2003 and the ordinance in question, the one that is to carry out this mandate is known as the whistle blower protection ord nrns. Our jury asked a simple question, how effective is this ordinance . We found first of all, that it is never remedied one act of retaliation. No one has ever gotten their job back after it was lost due to retaliation as a result of this law and they never will because the ordinance does provide a remedy for had victim of retaliation. In stead it is design today punish the guilty party, the whittle blower in retaliation. But it is never done that either. We found the law is existed inints current form for more than a dozen years and in all that time it punished more. No one has ever been publicly charged under it much less convicted. Why is that we asked and that is where our work began. It could be the prospect of punishment is such a powerful deturnl that nobody retaliates against whistle blowers anymore, but that doesnt seem to be the case. People still sue the city on that basis under state law jz the city pays cash settlements to some of them suggesting those suits must or may have merit. So, we have good reason to believe that retaliation for wistal blowing does still go on. What we discovered is the scope of the ordinance is so narrow many wistal blower dont qualify for its protections. The limitations are that they may have made the disclosure to someone in City Government but it would have been the wrong agency, or they made it in the wrong way. Or theythe substance of the disclosure wasnt one of the relatively nary listed listed in the ordinance. So, first we found that really not all potential wisting blowers are covered. The second shortcoming if you will, is the lack of relief fl victim also intended to discourage people from filing complaints. What good does it do to go to the victim to go through the heart ache, if you will, of going to the commission, filing the complaint and going through that process simply to punish the perpetrator . It doesnt do that much good if the victim is still out of a job. We also found that the ordinance has an odd wringal to it that requires the victim prove their staff before staff will open a formal investigation. What would be left to investigate at that point you may ask . So did we. The commission investigates many other allegations of violations of law through the same process. Complaintants file complaint and they are looked at by staff and perhaps formally investigated. In respect to none of the other arenas does the complaintant bear [inaudible] we recommend the ordinance be revised to eliminate some of the technical constraints that prevent whistle blowers [inaudible] we would also like tosy change to authderize the Ethics Commission to to order cancelation. We would like to see retaliation complaints to be processed like every other complaint before the Ethics Commission without a burden of proof on the victim. We found the Ethics Commission response to our report most encouraging. They are the expert squz this sh the law they admin ister and they are open to improver it. They make no promises but they cant, they dont make laws so they can not promise or insure a particular law will be written and approved. That is up to the board and the mayoro the public if the matter go tooz the balment. The commission is willing to weigh our position squz take the lead in improve thg law z we sincerely thank them for that. Mayor lee said the existing ordinance is just fine. It doesnt need change. Well, with all do reexpect we looked that law and kis agree. The whistle blower protection ordinance is like a smoke alarm that never goes off even though fires occur. We know [inaudible] walk away with cash settlements yet existing law has never once soundsed the alarm. We dont think it is working and we hope that the board agrees. I thank you and glad to answer any questions you may have. Somebody have a question . Mr. Read i wanted to ask a question because after reading the report typically when something exists in the charter it is just something that should be fallowed and what it sounded as if the civil grand jur aey was suggesting the board of supervisors does some legislation in order to i guess tighten the charter to make it a lot moreimake this Whistle Blower Program more relevant and less retaltory and help strengthen the intention of what this program is supposed to do. And i guess im a little confused by that because basically under the charter if there is something we as a city are not doing to make sure that this law is being implemented correctly, how is legislation from the board of supervisors going to assist in making it better . The board enacted the law in the first place, the whistle blower protection ord nnss, that isnt part of the charter. The charter mandate is a statement in the charter that says the board shall enact and maintain such a ordinance and the ordinance protecting city and county employees from retaliation from reporting improper government activity. What we envision is the board in comparing that mandate with the existing ordinance could find and we believe should find that the ordinance on the books doesnt fulfill the mandate that the board enact and maintain an ordinance that meets minimum standards so we believe the board has a separate responsibility to do that. On the other hand, the charter says the Ethics Commission has a duty to recommend changes. It seems logical that the agency who administer the law take the lead and that is why we structured or recommendation the way we did, recommending the Ethics Commission takes the lead and if the Ethics Commission drops the ball the board is still on the hook to look at it independently and make some fixes. Thank you for that explanation, but does it mean the board or the city is in violation of something because we are not necessarily following the intonetf what the charter lines out because clearly if it requires we protect people who basically are whistle blowers and we are not doing that, that means we are in violation of something. Absolutely and i think if you read we try to word things in a general matter but that is what we say in the record that is the ordinance is specifically falls short in a number of areas. There are a number of things in the mandate that are not reflected in the ordinance t. Is technical and dintd want to go to that level of detail but glad to do so. Technically the board is out of compliance with its mandate to enact and maintain the ordinance as dribeed in the charter i ask mr. Gibner as a person who is our City Attorney and the person who represents us from a legal standpoint, is that true . I wouldthe charter requires the board to adopt a ordinance establishing whistle blower confident and anteretaliation program. The charter gives the board some policy discrepgz how that ordinance will look and the currents whistle blower ordinance complied with the charter in that it create as Program Required by the charter. You could amend that ordinance in any numbers of ways consistent with the civil grand jury recommendation and that is consistent with the charter. The charter gives room how to make policy changes based on ow had ordinance will look. The current ordinance that is consistants with the charter doesnt violate the charter. That doesnt mean you cant change. What i read is that number 1, it is basically consistent with the charter but the problem is there have been a number of examples that make it clear that we are not protecting whistle blowers. But there are been lawsuits and cases paid out. When you get to that point clearly we are not doing our job to make sure this program is effective and protecting the people that are basically calling out wrong doing in government, so i dont know necessarily if we are in violation ofi just dont think that it makes sense that we would be in compliance i guess. If i can add one thing in response to deputy City Attorneys remarks, if you look at our finding too, which you will and recommendation 2. 1 and 2. 2 we found there are specific ways in which the ordinance doesnt fulfill the charter mandate because it doesnt cover all the disclosures and types of disclosures listed in the mandate so there is that level of detail and disagree with the assertion that the ordinance complies on some basic level with the mandate. Okay. Thank you. Supervisor christensen . I think well get into in the individual recommendation. From my perspective this is a step of last resort. There are so many steps along the way speaking to your superiors about doing something differently or collaborating with your coworkers, there are so many ways i think of a lot of City Employees imprive sit ate services and it seems like by the time you get to this step you want to have exhausted all your other opportunity. That buds a burden on this particular step to be enforceable, understandable and effective and i think for that reezten needs to be very clear. We can talk about this as we go 33 individual things but a advantage of having the language compleer is we know from a Enforcement Point of view but an adherence point of view what is expected. A lot of City Government you try to understand where those lines are so you dont cross them. But i also think that the whole issue of how this works both the diz closure by an employee that they feel they reached this point of last resort and also how that person is treated, the delicacy of these claims which are important claims that line between protecting both the person that is bringing the issue forward and the person that is at the receiving end of that complaint. I think all of this is a delicate matter and i guess the place to discuss this in more detail is probably in the individual recommendations. We all want our silty government to work better, we want everyone to be operating ethically and in the best interest of the city so think this is something we are very concerned about and to me the delve is in the detail how we outline the process so we understand what is required and follow those guidelines. Maybe the best thing to do is get into the individual recommendations. Before we get into the individual recommendations i believe jessie burrnardy is here to respond on behalf of the Ethics Commission. Good morning supervisors. Nigh name is jessie bernardy and acting director of San Francisco Ethics Commission. The commission is the entity responsible for enforcing the whistle blower protection ordinance and you have our responses which are fairly straight forward and reflect the fact that commission thought this was a well written report and raises issue and requires further analysis which has started and we anticipate we will praid a Progress Report within 6 months. Beyond that i dont have a presentation but happy to answer questions now or at a later time. Any questions . Thank you very much. At this point i guess sincethere wouldnt be a response to what he just said . I guess not. Any Public Comment on this particular item . I have 2 speaker cards. Patrick [inaudible] thank you chair yee. Many of the 39,000 City Employees and sit a pay roll at the end of last june expect you to strengthen this ordinance as the civil grand jury recommended. As judge claudia willcon noted during proceedings in [inaudible] wrongful termination case, section 4. 115 is that government conduct code does not provide retaliation protections from employees who engage in using fist amendment speech. The employees demand this bord change the charter to include basic First Amendment protections. [inaudible] prop c in 2003 requiring the board to enact a meaningful wto, you have a opportunity today to correct the inaction of previous board of supervisors during the past 7 years. In addition to providing First Amendment protections, you should amend that section to change the burden of proof [inaudible] having to prove retaliation during the prelameinary [inaudible] mayor lee says the wpo is there to disincentvise [inaudible] he wrongly asserts the board eliminate the element ofmorally hazard. [inaudible] doctor cur nor [inaudible] wrongful termination [inaudible] 911 dispatcher lawsuit [inaudible] after all those 3 cases resulted in a total of 2. 23 million. [buzzer rang] thank you very much. Can i have ronald lee . Sorry, have the next speaker. And then derek gear. I just want to weigh in on this. David lieu from acc. Im curpt lay living in a land mark building t. Is a very beautiful building and i am having issues but as far as protecting someone who is potentially going to be attacked, they could die. If someone like for example, i have been in a situation like that i i felt like if i tell this to this person this person will hurt me very badly and it is a Current Situation im in but can handtle i think but not really sure. That sh the thing, im not sure sometimes and there can be things. It can be death or maybe not even a realty, it may be a figment of their imagination but they are scared. All i can say about this is i think we should have protection for someone seeking protection from San Francisco. That is just the best i can say right now. David lee and have a good day. Thank you very much. Doctor derek gear. Good morning supervisors doctor derek cur, a whistle blower. The Ethics Commission began assessing retaliation claims in 1995 over the past 20 years zero, none of 60 complaints have been sustained. In other words all were deemed spurious. As mayor lee tells you the whistle blower protection disincent vises spurious complaints. He doesnt waste time [inaudible] instead he tells you that employees, report complaints without fear of resurprisals. So, why revise a system that is 100 percent defective . Adopting the civil grand jury recommends would be dangerous. Valed retaliation complaints would slip through thereby revealing the use of retaliation as a management tool. More scandals would be exposed. Managers would demand anteretaliation training. City agencies where fraud, waste and abuse benefit public official squz private partners would be disrupted. Shady deals that lubeicate the political machinery would be stymied. Why hinder hundreds of leaders just to protect a handful of whistle blowers . It is much cheap toor destroy whistle blowers and bury their retaliation claims a we have been doing. Only a small minority have the where with all to sue the city throwing 5 million a year at retaliation lawsuits is a bargain compared to the cost of uprooting corruption. Thank you very much. Any other pub lb comments . Seeing none Public Comment is now closed. So colleagues we have been asked to respond to several findings and recommendations and lets go through them one at a time. Clerk can you call the first finding . Finding one, the whistle blower protection ordinance doesnt protect city officers and employees from retaliation as required by the charter mandate of prop c because it covers a limited range of complaints. It provides not a effective [inaudible] okay. Any thoughts on this particular item . I think [inaudible] there is something that needs to be addressed want there is a lot of detail here that needs to be worked out and what is not clear to me is where the best entity is to resolve some of these issues. Okay. I would add that i disagree partially with this particular statement only because clearly the charter and the protections that we have in place are in place and they are not necessarily as effective as they should be in terms of protecting individuals, but i do think the Ethics Commission response provides a lot of insight to some of the things we need to do in order to make this a lot more effective in protecting individuals who choose to go this route in order to really put themselves on the line to address some of these issues. I think our respaunsonse, my session is our repauns be that we disagree partially and to see the Ethics Commission response and i think it would be helpful to receive legislative suggestions from the Ethics Commission on how we can strengthen the Whistle Blower Program in order to address the loop holes that exist. I think that is the thing, there are some of these thingsi think the limited range of complaints, are they touched on earlier, the fact that the whistle blower protection ordinance does try to be definite in a effort to be clear. I have gone over some othf language that is used at the state and other level jz find some of that overly bod that it is difficult reporting a infreckz or adhere to the rule to knhoe where the line is so i dont know about the range of complaint is limited. I think that is the partially agree from my side but i agree the response of disagree partially is frubecause i think there is this question about the remedies for the victims. The secrecy and disclosure, i do think that until you reach a certain point of burden of proof the confinchacy but think the effective remedies for the victim something we want to look to ethics for direction. I concur with the disagree partially. I agree with your partially disagree and because it seems there is agreement things could improve and the board of supervisors at some point will have to take this up in making amendments to the ordinance. Part of the disagreement would be how do we definewhat are the boundaries when we use the concept of conficialallyty versus secrecy. The recommendation is for us to partially disagree, correct . Yes. With no objection the motion passes. Finding 2. Fibeding 2 is wpo fail tooz fulfill the mandate that it doesnt cover all whistle blowers provided in the charter. Any comment on this particular finding . I would say the recommendation isnt implemented but should be. This is a finding so you agree or disagree. Disagree partially. My suggestion is that we disagree partially because again i think that clearly there is a ordinance, clearly there are steps in place, but they are just not you know, sufficient. Sufficient or being implemented yes, so i partially disagree. I suggest we use that as the recommendation for the board. My feeling is the statement itself in terms of the findings which basically says that the charter mandate, what we have existing, this interpretation of whether we fulfill or not but we have it and im looking at it more that we have a ordinance that is comply toog the charter but it could be improved. Yes. So, maybe partially disagreeing is the correct call. No objection . Motion passes. Finding 31. Finding 3. 1 other large california cities and county have rel tevly weak laws protecting employees from whistle blowing this doesnt relieve the board of [inaudible] to enact a ordinance that generally protects whistle blowers. Who wouldnt agree with that . I suggest that wethe boards response be that we agree. Agree. Okay so there is a motion with no objection the motion passes to agree. Finding 3. 2. Whistle blower Protection Laws that cover employees at the state and federal level serve as model to improving the wpo. I agree with that. Make a motion i make a motion that the board response be that we agree with this finding no objection there motion passes finding 4 the wpo creates a unwarranted obstuical of complaints of retaliation by imposing the burden of proof on the complainant upon review. Any comments . This is a tough one because im not sure i completely agree with this. I know the report outlines a case for it. I just dont think thati just dont agree with it and um, i wanted to hear feedback from other members of the board. I think what we lack is cause and effect. There is a premption this is occurring but we have no empir ical data to support it. The other thing is the solution. So, if the presumption is that there are complaint that should bow filed that have not been filed, can we prove that in some way. Secondly, what is the best remedy . Any of the remedy to make it easier to file a complaint or is the remedy to make the path of file agcomplaint more evident to those who can . Lacking the cause and effect and lacking analysis of a proper solution, it is hard to say what the path should be. We talked smout about the cases that have come up and the legal settlements but those are people that successfully filed complinets so there isnt thedalitya that indicates either the scope or nature of the problem or the best solution to deal with it. So, my suggestion is the boards response for finding number 4 be that we disagree. Is there is a agreement to had motion . The explanation to be provided. Supervisor christensen, basically outlined from my perspective why and so if we can use that as reference. Got it. So this motion passes. Recommendation number 1. Recommendation 1. 2 of the Ethics Commission fails to act within a realinable time that the board of supervisors on its amend the wpo to provide real protection to whistle blowers in conformity with prop c. Okay. So my response to this only because we cant predict the outcome of any legislation, i think it is not there isnt the will to try to make appropriate changes to this particular law in order to deal with clearly what are gaps in the ordinance so i would suggest our response should say it will not be implemented but more specifically the board will continue working with the Ethics Commission on improving the whistle blower ordinance but we cant predict the specific thooz outcome or the time line of this mument faceted under taking given the constraints improsed by the civil grand jury response. The board cant officially say that the recommendation will be considered an ongoing legislative discussions, but our goal should be but we cant predict the outcome of any legislation the alternative is to say it is implemented at a future date but it isnt likely to be in the 6 month time limit. I dont believe we can say it will be implemented, it is assuming every member of the board will vote to pass it and what we are saying is as members of this committee our suggestion is to say that in terms of the response text it is something we should do and have a desire to do and recommend the board do it but dont make a commitment of the boards votes in terms of implementing this through legislation so we cant necessarily say it will be implemented and my suggestion is we need to say it will not be implemented. Basically your recommendation and motion is to partially agree with this that well look into it or we are disagreeing . Just that it is the response and it would be has been implemented, not implemented, requires further analysis or not implemented. My suggestion not be implemented with a disciplining in our intent. A motion . Objection . No objection the motion passes. Madam clerk recommendation 2. 1. Recommendation 2. 1, amendment nato with rks po expand the definition of whistle blowing [inaudible] and providing information to any of the recipients listed in the mandate. [inaudible] or investigation process. I think the same holds true for the recommendation 2. 1 as well as it did for recommendation 1. 2. Not implement this . It will not be implemented i think my concern about this as well is the details, and the definition of complaint. Does that mean that you call somebody on the telephone and you pass them in the hall way . I would think this is a area we need greater definition and focus on specifically what that means. I suggest that the response be a duplicate to the response of recommendation 1. 2. And again, i think my goal is to make it clear that it is not as if this wont be taken under consideration, it is just again, we cannot predict what the outcomes would be if legislation were to come before the board to make the appropriate changes to address these issues. Okay. Motion has been made do you want supervisor christensens concerns oforally complaint be added to that . I think we all want to see this proceed and think that is a impediment to this being adopted. We need clear understanding what delivered orally means and what sort of protections and limitations are involved no objection. Amendment passes. J recommendation 2. 2 these amendments [inaudible] to any thereof listed recipients regarding improper government activities whether such information is set forth in a formal complaint or provided in a official investigation. Okay, supervisor breed you started saying something. To me this just follows the same thing. Without identifying what providing information means it seems like to me it needs further analysis. Okay. My suggestion would be not to implement it. I would be fine with analysis butit is good to know at what point these questions will be answered and the definitions will be made. It seems that is really what is needed here. We have the suggestion of a problem, we dont have clear data defining the nature of that problem and we dont have clearly defined solutions for that problem so it is good to know at some point the analysis that is nesarily to define the problem will take place and the adequate response to it defined in a way that is enforceable. I could join on the needs further analysis on that one if that helps move this ahead and provide clarty. The only concern is we have a time period to respond to the civil grand jury and i do think that i want to be clear that these are responses but i do think that we as a board need to work with the Ethics Commission to try and figure out legislation specifically that will help strengthen the ordinance in order to make it more effective based on the recommendations of the report and unfortunately with the way this process is designed it makes it difficult for us to basically make commitments to that other than to say well work on it. But i do thing it is important to provide a response to the civil grand jury in a timely manner because it has to go through the legislative process, but that we are consistent and saying that we will work with the Ethics Commission on strengthening the legislation and take it through the legislative process for approval because clearly there is a loop hole and individuals are not being protected appropriately. And there is of course Additional Data that can be obtained. There is Additional Information and additional administrative procedures that can be implemented or added to strengthen this and i think that is a process that would take place after this process through the civil grand jury report has been completed by the board. That is the only reason why my suggestion would be not be implemented which does not necessarily mean will not be implemented per se, but that is unfortunate what we are stuck with in this process. I can canceive that thank you for your slungz, i think that is helpful i hope the Ethics Commission is listening to our responses because i would like to see some of these issues to have further analysis and continue to have discussion to see how we can improve things. The motion now is not to implement . With no objection the motion passes. Madam clerk recommendation 3. Recommendation 3, amendments to the w [inaudible] provide a meaningful remedy for effects of retaliation [inaudible] increasing the limit of civil penalty [inaudible] that can result from such a action. Okay. Any thoughts around this particular recommendation . Im leaning towards not implementing this. I know that there is issues of whether or not the Mayors Office is a factor here to answer in the areas such as mous and other labor agreements, so that is my initial thought. I will add that i dont know if this is proper but i think the mayors response to the recommendation number 3 clearly outlines the process and so i would suggest that we move forward with board recommendation of will not be implemented as well there are so many ways this is covered between the unions, Civil Penalties and i im not clear on what advantage this additional layer provides other than confusion mpt it seems all the things wie discussed this is the one element that is covered in many different ways and many different agreements and layers so concur with this recommendation of not implement is the motion not to recommend this recommendation . With no objection the motion passes recommend aigds 4, the amendment tooz the wpo include revision of subsection 4. 1153 b provided the burden of proof doesnt pluduring reliminary review and investigative complaint to the commission. Any thoughts on this . Again , i understand there are problems. I havent seen anything that identifies this is the problem and i thipg a reasonable burden of proofthis is a last resort. These are serious acquisitions and think they have to meet a certain level of rigor in order to move forward and there has to be a reasonable bar that separates this severity of a complaint from low level concerns so my leaning is to not implement this recommendation. Supervisor breed i support that. Okay. So sthra motion. No objection . The motion passes. With that id like to make a motion that we move all the Committee Recommendation to the full board as a Committee Report for the next Board Meeting. Motion has been made. No objection the motion passes. Madam clerk is there anything else . Yes, we need to still take action on the hearing file and doesnt appear there is futher analysis so you can file this one. And so again i would like toi know mr. Read led the charge on this particular report and i would like to thank him and the member thofz civil grand jury for their work on this and want to be clear that you know, i know that it looks as if we dont support a lot of the recommendations in the report and there are not any plans to move forward, but there are and i will make a commitment to continue to work with the Ethics Commission directly in trying to figure what the appropriate legislation is in order to deal with what is clearly a gap in protecting those who are whistle blowers and woe know that is the intention of the program and we want to make it is a Stronger Program so it does exactly what the charter mandate said it will do. Thank you for your work on this particular issue and look forward to hopefully the day we bring forward legislation that makes this program a stronger ordinance. With that i move the hearingi would like to file the hearing to the call of the chair. Just filed i would like to file the hearing. Okay, no objection and motion passes. If there is nothing further, the meeting is adjourned. Regular meeting the San Francisco board of Education School district is now called to order ms. Casco roll call please. Thank you ms. Fewer mr. Haney after the meeting or call the board office tomorrow ms. Norton mr. Waltons ms. Wynns dr. Murase and ms. Chin and mr. To the at an please join me in the pledge of allegiance thank you were on a approval of the minutes there are nun together as ive announcing in the past few meetings the must be if you wish to address the board of education please fill out a speakers prior to the item being called and present it to ms. Casco and importantly according to the board of education speakers will not be accepted for items before the board item b superintendant report superintendent carranza good evening to everybody listening or joining us in person in evening a few announcements this ooefg evening first of all, i along with the staff and School Districts across the statistic is looking for the record or forwards to the smallest balance on how the students mafrtsd the common core standards hoping to see a positive trend the common core start of our curriculum number two the professional development and training of our staff and 3 the use of data to drive the improvements throughout our schools although the relatives are yes, maam bargained and the staff looks at the result im very proud of the work our teachers and paraprofessionals, our principals and the assistant programs in the school did and have done when you look at the results were very proud to be how were staked up to 89 School Districts in the Advisory Committee sfafks please be on the lubricates for this announcement tomorrow a press conference to talk about those in detailed were proud it the unified School District is a participant and a member district of the council of the great city schools and another great example of the leadership of our students and Student Voice two of our outstanding student leaders will be attend the council of great city schools in october theyve participate lending their voice and representing our district on a a panel of students from across the country led by the correspondent theyll talk about the issues of race and gender and entity the to students that have been selected are junior may i sinatra and senior from Admission High School i look forward to seeing them in long beach theyll represent sfusd very, very well, a weeks ago democratic nancy pelosi, mayor ed lee along with at city officials had an opportunity to visit Monroe Elementary School in San Francisco to examine the efforts to promote kindergarten to college in our kindergarten to college with students and families as you may know the k two opens the savings account with a fiftydollar deposit at citibank the convicted idea is to encourage the students and families to prepare by starting a setting back providing 50 in the Lunch Program and providing incentives by matching every dollars contributed thank you to principal ben solace within treasurer Jose Cisneros who shared with our students and families the k to college and what had it takes to go to college this is how our San Francisco in school board are working together to support our community id like to mention that we are continuing our attendance and focus in support of response to intervention work supporting the students and families specifically were focusing on social behavorial and emotional support in our it teams throughout elementary and high school had the privilege that work with i t coach by training our staff we look forward to working and building a tier foundation of support and speaking with the team leaders and a positive community which schools needs this attendance and support . Another area of the continued support from the security in helping our students and families id like to shout out and thank you to our student Family Community support for the incredible work to support our families and finally ladies and gentlemen, just a reminder that our next schedule Board Meeting was scheduled for september 22nd, however, in observation of miami cpa can important our schedule meeting is september 29th an obvious of this jewish holiday next regular Board Meeting is on septembe september 29th, 2015, well to worry about our families a happy miami coimportant. Thank you to nancy pelosi who came to Monroe Elementary School and give a shout out to her staffer lane that showed professionalism in organizing that and acknowledge it commissioner mendozamcdonnell and i were at that wonderful celebration kid to College Program were not at item c recognized and accommodations noun together and democrat d student delegate report id like to visit our student delegates to give their report. Thank you, commissioners and superintendent as our c y report last weeks ago the f ac ma embezzle and i participated in the our children, our families meeting and the goal for that committee or council is to serve as strong collaborators or liaisons for between from the youth side point of view with connections to this mayors small team were here to provide internal support for the mayor and the people of sfusd and our ceremony is september 10th at city hall as four next week another reminder well have our cabinet elections and anyone it free to attend were hoping to have a lot of great speeches from oath of our representatives and so it will probably be really great that everyone should be able to attend this cabinet election that will be held at this board room at 5 30 p. M. On monday as for other than the cabinet elections weve introduce the committee that will be sf cc members to name a few the budget and legal the Curriculum Committee and the social and health committee. The sf cc is working to help our peers faced with homeless issues were developing a committee that allows us to help to raise donation and subscribes students cost that will be able it would be challenging for them we actually had this mooepg last week and it is in process around this issue of we still have progress throughout the year and for graduating senior class and expenses offered for free halloween customs during the month of november they have the chances oh, and as teresa said your meeting a monday, september 14th is a Public Council and added incentive dinner will be provided for the sf cc represents and anyone that wants to attend if you want a copy of the unagenda please contact our coordinator and again, our cabinet elections are next week please join us. Thank you very much student delegates id like to call forward representatives from our very hard working parents Advisory Committee. Good evening commissioners im tony my data evan is in the 7th grade speaking foreign language. im angela with two kids in Galileo High School and my son is in gsa 0 Elementary School in 12 grade im a member of pack. The role of the pack to represent the parents voices to inform board of education policy discussions we dont convene regularly over the sum but some of the members working on providing feedback from the website and tabling to support Community Outreach and preparing for the first meeting of the year in july some of our members met with joyce the Online Communications coordinator from the office of Public Outreach and communications to provide suggestions how to improve the language pathway section of the district website and make it is important parental friendly a few highlights from the suggestions having a brief introduction to this section of the website so reader, there are 5 different language pathways described this is an opportunity for us to celebrity the districts ability to offer 5 distinct pathways to meet the definition language niece and desires of our students and families second creating a live link for each the pathways listed in the introduction so that readers can go to the pathway of interest without having to scroll through the others to reach the one they want and third using a chart to compare and contrast the criteria and show the percentage of instruction providing in english versus the targeted language the table makes the xhenlt easier and more visibly appealing and easyer on the eye to the reader and fourth providing a glossy of crossreference the definition off words pack members like the idea of tool tips to appear when the cursor is appear over it those are some of the suggestions out of that meeting the pack recognizes this is not a high priority project and therefore our suggestions are being considered it maybe quite a bit time before the changes are reflected in the district website with that said, we thank you for the opportunity to give input into the process the thirds summer the pack had an outreach reach for the back to School Celebration on august 15th pack members and from the africanamerican parents Advisory Committee volunteered at the information table a great opportunity to increase the packs visibility to connect with the community and for students and families in the bayvie speaking foreign language. the pack is the first meeting on wednesday august 26th pack members appreciates truth for coming to the meeting a presentation with the circuits Top Priorities for the new school year how he works for the pack supporting those aersz of focus and helps to set the teen for our priorities with San Francisco unified School District overall goals. speaking foreign language. in addition margaret district staff from the special Education Department attend theyre first pack meeting along with the current chair katie and former chair of the Community Advisors cca they presented the local plan for the education and pack learning about the plan having the opportunity to ask questions and especially appreciating members from the advisors presenting on the matur matua mutual interest. speaking foreign language. next week the pack is meeting on wednesday, september 16th to set our priorities inform this year and identifying our project teams to work on different issues we will report the result of this process next month. speaking foreign language. San Francisco unidentified task force held the first meeting on thursday august 26th the pack is helping again this year with the cooperation and the cohen of the task force to create and document agendas and notes pertaining to the work of this group well continue to report on this work the next meager is thursday september 17th from 4 to 5 30 on 5 frankli5 franklin5 franklin s speaking foreign language. the pack is currently working with district and Community Partners to support the planning, cooperation and outreach of the San Francisco School District and empowerment kweefrn which is cosponsored by the africanamerican pack task force special education and selake the conference will take place on saturday october 17th from 9 00 a. M. To 2 Public Comment well be hosted at Martin Luther King Middle School breakfast and lunch it provided in addition to Interpretation Services and participates are encouraged to insure enrollments for the caregiver childcare and more information is available on the website thank you. Thank you very much are there any questions or comments from the colleagues commissioner Vice President haney thank you for the feedback on the website this illustrates how important to go to the pack on Critical Issues and get our direct feedback not only on the reports or specific policy but things we creating with you have the opportunity to try something to provide the feedback this is great to get and move forward with i wanted to ask if you knew of any plans to have the pack consulted on the broader website additional pieces to it and specifically where you are going to be consulted on aspects of it that relates to Student Assignment that is putting it out there it would be great i love you were consulted on the language pathway section but whether we might expand it to which the pack is consulted with regards to the website. Weve not identified any specific opportunities like that at this point but well welcome them the experience over the summer with the language pathway was very positive and we were happy to contribute and participate so we will look forward to opportunities like that. Thank you very much for your report appreciate it. Thank you. The next item on the agenda is the item f Public Comment on consent items there are none item g is consent calendar i need to motion and second on the consent calendar. So moved. Thank you very much any items withdrawn or corrected by the superintendent . Yes. There are two items to aid item 99 in regards to one 59 dash 8 k6 on page 86 and 87 should be withdrawn from the consent calendar item number 2 in regards to one 59 dash ak 9 on page 92 the ending date should reads may 26, 2016, not may 272015. Any reading for the frtd by the board seeing none, any items severed by the board for vote seeing none, roll call vote will take place under section o item h superintendent speakers in action none item i say Board Members for the action there are none tonight item j request to speak regarding general matters a number of speakers lets see two minutes per person please so ill call your name, please come up and ill call a few and call some more calling names and we also have additional cards please approach the podium and press the bum you have two minutes. Hello good evening. Im speaking in support of william l cob Elementary School due to the lower students population we fear another consolidation this year last year two teachers were consolidated one at the beginning of the year and one at the end as preconsolidation it publics to support the high economically disadvantaged africanamerican families and youth we the cob communities have figure out consolidation and closer for years while most of Elementary Schools in the western edition prominently serving africanamerican families were closed yet dr. William l cob remained the first principal continues to survive and tyler for the tireless also passion for educators and communicate considers please support our children and multi generational families that count on us to provide safety and hope for Bright Futures if we close anothers general education class this year well have less opportunities to increase i dont remember something were working on every single day historic at cob after that air force the 10 days we receive any students those students are sometimes viewed as unsuccessful at other sites our school as historically welcomed all child and isnt this would even child deserves please support our cob community by allowing us to grow and diverse our communities we welcome all children of all cultural and economic backgrounds and all malia cohen and learning needs taking another passionate teacher from the schools will be devastating to our schools and communicates so given you the full letter with signatures thank you very much would you like to identify yourselves. Im reynell a teacher at cob for 18 years. Thank you very much. Thank you. Thank you. Next speaker, please okay. Okay good Evening School Board Members and superintendent carranza my name is hannah im here to advocate for my son cooper allen im requesting the first grade optimist tommys at the avala be released to any son he be allowed to be enrolled this week so im not asking for special treatment on this zigzagging asking asking for a fair consideration beginning august 27th he was one week as the only student awaiting for a seat we were told this was only for franchise speakers but flexibility with the principal or possible highery immediately requested a meeting with the Agency Director to ask approval for this seat on september thirds he was denied the opportunity to enroll the reasons given i put on the documents but their not supported by the flexible mission policy that are outlined in the Student Assignment portion the School District has supported me i grew up here in San Francisco and asking that my son is equally supported his Education Matters just as much as a potential state of future student ive also met with the principal at c i s and she supports him phil the seat . The final entry point hell not have an opportunities to get into the program hover and nature speaker does holding the seat gives an unnecessary advantage to an inidentified nature speaker at this time its the goal okay sorry i ask that you allow him to fill this seat ive followed the procedures and have been trying to enroll since january on the late list never waved my son is smart. Sorry thats your time thank you very much. Id like to have you connect to mr. Barry recess and if he can collect our information well be sure to pass your information to the staff. Thank you. I appreciate that. Thank you. Next speaker, please. Good evening. Im justin allen and to speak on behalf of my son as a father want one of the best Education Opportunities he was relies denied an open seat as of august 27th we were the only family waiting for that open seat we received an email notification last thursday which didnt explain who made the decision or my policies supporting that the lack of transparency regarding the outcome and confusion has brought us here together ive served in the navy for over 16 years and been my experience that communication is the success of any nation are the School District has a mission to provide etch student with an equal opportunity to succeed sfusds leaves room for implementation one the pentagon examination and equal assess and empowersing the students to proceed when a Service Member has a decision he takes to the chain the individual supports the documentation and a decision what about made immediately or goes up ranks the going the goal to eliminate uncertainty and promote accountability i dont feel the decision to make it empty when a student is prepared to fill it supports the the goals the district so here i am presenting to you the decision michael makers im asking my son be allowed to fill this open seat there is operating room to let him in weve followed all the premiers please release this seat to cooper and allow him to enroll as this seat will forever impact my childs future thank you. Thank you very much mr. Allen if you could give our Contact Information to mr. Superintendant guerrero. Good evening my name is letting to president of the united educators in San Francisco i want to express my solidarity who are here to express their desire for stability for more of the members im here with new mexicos and bad news any good news is something that everyone on the board and the people in the audience know that sfusd is filled about dedicated educators that look forward to coming into the classroom and teaching the children weaver whatever on the agenda and something theyll spice up them the bad news ive found out visiting school sites crisscrossing town the teachers you recruited are desperately trying to survivor the first week some of the new teachers and some experienced teacher one brand new teacher had to start teach in the boyer that was full of Construction Materials had to core define after the classrooms and one teacher was handed readymade materials and said to teach them and no literacy curriculum other than that an he will an ascertainment a t k class a new teacher to be told reading the curriculum is something that is desperately wrong in the classrooms and anyway those to teachers were both in their second week of school and not knowing how they were going to make it those teachers need the support and another 4 hundred and 99 in the district the union needs to support this and the district no point in recruiting teachers if we cant support them and get our administrators to know what it looks like and feels like it feels like autonomy in the classroom an open door policy and not a mandate i was going to tell you at the other ends of the spectrum the teachers feel like first year teachers theyre not given room to use their professional expertise and this is well, anyway, weve desperately building our kids deserve bettered and teachers and has to be a culture of innovation and supporting expertise where it exists in helping the Teachers Development their own wisdom and expertise. Thank you. Ill ask superintendent carranza to follow up on the issues. Thank you. Next speaker, please. Yes good evening superintendent and Board Members. Im earl phils reverend im here to advocate that my grandson cooper allen have equal access to an open Seat Available since august 27th i think we agree that education is the foundation for future success and deny my grandson sees to an open seat is denying him equal access to programming in this district ive lived in the city of San Francisco most of my life except a few years minute taking care overseas my parents and grants gtdz to San Francisco in the 40s and able to raise their children in an environment that provides greater equality for our family i received my k through 12 education unfortunately, if sub par schools in the bishop bayview doesnt equip me with the skills to compete for Higher Education during the Civil Rights Era fortunately my parents installed in us my siblings and i a strong work ethic ive been able to succeed and provide for my family of 8 children and the College Graduates i share that because every generation we want better for our children and as my grand children enter the Public Schools im dismayed the San Francisco schools remain ethically and racially excluded i clawed the school board for entering the program that aims to hem students that are providing languages of all languages with equal access to education and my closing thought i ask today that you would grant cooper allen the rights to fill the first grade seat and Chinese School let him start tomorrow his future matters and his opportunities to advance matters i thank you for your time and like to quota statement if in our communities and history were not included weve been automatically excluded and if not now, when . Thank you thank you reverend brown reverend we have a few more speakers calling names . Please come to the podium youll have to minutes. Hi, im josh want for the seiu and sfusd i cook for kids if preschool in San Francisco and im very excited to be back to school and have on the job kings with the clarifying situation worked out i know youd like to know more than you want to i have a number of temporary workers represented by seiu those are folks in clerical positions and student nutrition and folks from the warehouse that almost all our radio announcers are temporarily exempt workers with no process they have no job securities they can be let go at any time i was holding and sign i can request quit but not retire and actually not true i maybe pain the only unit that has a Retirement Plan even though im temporary i get to participate in the retirement system those folks dont theyve not been given the opportunity dont have the right to go to progressive discipline and let go for more reason and no notice thats happened a number of times this year were asking is it e is for simple justice we are now about threequarters of a through the process to get the ammunition workers i thank you for your help but were still losing folks for any reason infractions with someone where due process would be given a counselor and oakland we have to hundred School Secretaries and clerks who are appointed temporary exempt not bumping rights in the events of a lay off and cost cast into the wild thats bad for the schools and workers and those people skifr permanent status some have been with us for of years please consider theyre up next thank you clapping. if we could please hold the applause. My english not so well, we need most of even one more than 19 years the last labor day we dont get the Labor Day Holiday pay not there so we hopefully, we could have opportunities to become permanent im sorry my english not to well, i hope you understand so heres one way or another why im standing here thank you. Thank you very much. If i could ask we please hold applause until everyone has spoken i want to make sure we here from everybody. Thank you. Next speaker, please. Hello, im aaron ordinarily a clerk transiting at s a for the 1426 type i thought many of you have 1426 and 46 in your offices those group of people that are gifted into two groups permanent have taken Service Center examines and myself in the district how are temporary exempt we can basically be let go at any time and we dont have that robust sense of job security that a permanent 1426 or 46 has im asking that you do everything to make sure that the new group that is coming through the ranks to take a Civil Service examine i understand the 142 of has not been given the opportunity to take the Civil Service examine i want to take that and looking for the School District theyve treated me well, this far and proud to be working for the city id like to retire with the city with a robust sense of permanence thank you very much. Thank you. Next speaker, please. Good evening. Im responding goldstein the field rep assigned to San Francisco unified School District and i came over from oakland School District e unified School District and one number one issue that were going to do address this year is the fact that the temporary workers i was appalled to find out half of the workers are temporary and that means like Josh Davidson and others they dont have Due Process Rights this in absentia issue you think oh, my goodness if something happens i have no right. I have nothing to stand on in terms of being able to have someone fighting for me and fighting for any job were asking you insure as we move forward to support those acts we started with the student nutrition workers and pornography moving through the clarifications in the district is thank you and look forward to working with all of you clapping. mr. repeated. the constitution of the United States. Son and ms. Goldman at the scene id like to connect with with our staffer for followup that concludes Public Comment on general matters were on item k citizens Advisory Committee appointments to visas any appointments this evening i have an appointment to the bilingual council ever sheridan elements shell be my appointment to the b cc seeing no other appointments item l special order of 7 business nun together and item m other educational issues none tonight and item n consent calendar resolution none tonight and item o vote on the section and ms. Casco roller and ms. Chin mr. Tomato at an no. Ms. Fewer mr. Haney ms. Mendozamcdonnell ms. Norton mr. Walton ms. Wynns and dr. Murase. 6 is. Item p is consent calendar resolution settled for the board and immediate action none tonight item q superintendents First Reading nun tonight and right direction the proposal for First Reading nun together were now on item s Board Members report and standing up committee to membership organizations and all other reports by Board Members commissioner norton. Yes. The budget and Business Service committee met on september 2nd we considered one action item which is the pathway San Francisco School District and Internship Program we gave that item no recommendation we had a number of questions about the item is sounds like a buzzing sound. Didnt hear the ends of your report. I stooped because yes so we had a number of questions about that resolution that we lucky commissioner wynns spoke to that and commissioner walton and commissioner Vice President haney she was able to address the questions we had and we asked that you work with Board Leadership to resolve the issues and bring it back to us the next meeting the Budget Committee will be the first wednesday in october why is that happening . The first wednesday is 17. The 7th of october. Id like to ask my colleagues to announce their next Committee Meeting dates ms. Wynns. Meeting on the 16 in this room and actually going over a number of changes to the bylaws and the rules and policies coming before the board but also, this is our update on the status of legislation for anybody that is interested and wants to come and here that our revokes will be here i think this is the time to hear about it. Commissioner walton. Curriculum and program comprehensively meetings on accepts 23 at 6 oclock. Commissioner fewer so are we announcing the meeting. Yes. Any others announcements. Sure the next salesmen a lot about meeting on october 27th and a select Committee Meeting this oh, i think september 24th yes at 3 30. Commissioner Vice President haney. Commissioner mendozamcdonnell. Thank you buildings and grounds will be meeting on monday, september the 28 at 6 00 p. M. Thank you. Any others announcements by my colleagues i just want to congratulate alice for their 20th anniversary on saturday october thirds from 11 00 a. M. To 3 00 p. M. Congratulations to that communities. Also Lincoln High School the 75th anniversary is that day also. Any others announcements . Commissioner mendozamcdonnell. I actually realized that the Budgets Committee that i announced for the i have to reschedule it im going 80 going to a counselor School Meeting and i imagine another commissioners as well so the superintendent and i will have to figure out another day in september. Commissioner mendozamcdonnell i wanted to invite everyone on september 26th from 7 it skouks to the Harvey Milk Academy were doing to block party there s m f for fighting cancer this is one of the teachers whos daughter found out has a brain tumor and the mayors taken care of the year recipe and we wanted to honor her 22 years of San Francisco unified School District and raising money for what her child will be going out well be out in front of Martin Luther King High School with lots of fun and cheer to bring to their families saturday september 26th. If there are no other announcements item t report of closed session actions nun to report and u outlet informational issues to Staff Reports information numbers of clarified and reports on the uniform complaint from may through july. Through july. And we are i felt broken. I needed help from my addiction and depression. And with the help of my family and Recovery Support community, i am whole again. Join the voices for recovery. Its worth it. For information on prevention and treatment referral, call 1800662help. Brought to you by the u. S. Department of health and human services. This is a meeting of the rec and park commissioner president buell commissioner Vice President low commissioner bonilla and commissioner mcdonnell and just to note both commissioners commissioner levitan and he commissioner harrison has excused 9 and 10 will be removed from calendar item 9 is the memorandum of understanding approval and item 10 the ports insight square approval both will be coming back in september a few reminders please be advised the ringing of and use of cell phones, during the meanwhile meeting please take conversations outside and also each person commissioner has 3 minutes. 3 minutes. To comment on each item and on about general Public Comment and when you make Public Comment please comment to the commission in order to allowing allow equal time neither the commission more staff will comment during general Public Comment but the staff may answer questions when did Public Comment is done on item 2 the president s report. Briefly i know well hear more about this from staff i want to congratulate all with outlands a huge success and give me the normal kinds of challenges traffic, etc. He think everybody did an extraordinary job. Monument to make Public Comment under the president s report. Not yet. Okay. You would be the first to comment. I think under general Public Comment seeing none, Public Comment is closed were on item 3 which is the general manager report. Good morning commissioners former vacationed are just about over my kids are back in school what a great summer for rec and park a quick overview in summary we provided for 80 different that summer camps 12 thousand plus individuals participated in the camps phil our camps to 93 capacity our learner to swim programs were a huge success 4 thousand at 96 capacity those are programs to teach kids how to swim we awarded nearly 5 thousand scholarships 750,000 for all to participate participants learned on some form of skwlip one in 3 and 90 percent of the folks that took the end felt Summer Survey recommend rec and park exams a hearty graugsz congratulation to bob and his division for all the tremendous work bob is on his way to camp mather with 70 kids with our teen experience are a variety of underserved kids now the fifth summer weve done this what is amazing about the program several kids on the trip have been on the trip boo and working with us in the program it is a spectacular inheritance for kids that dont spend a lot of time in nature be a little bit more on kathy know that commissioner mcdonnell just got back and but we welcomed all commissioner bonilla fantastic fantastic. Great. We had over 5 thousand 5 hundred visitors in camp mather over the sum over 12 hundred cabins were rented 2 hundred and 28 seniors for the getaway weekend as i mentioned well have have 70 teams up on the fifth outdoor experience weve started registering our fall rummage registration is underway it is broken down into 9 thousand plus rental including scholarships with 70,000 this is a busy season for the staff outlands maybe over for those looking to get our go music fix the recent outside festival in october and id like to announce and shout out to saturday in mclaren park the jerry garys theatre hosts by friends of the amp that features four saturdays no october this weekend enjoy a soul festive kicking off at one p. M. At the a. M. Pa theatre bring a branth for a appropriation on august 5th commissioner Vice President low and i prarnd in the mayors turn out at ports insight square competitions within the supervisors and rec and park team while unmatched in spirit came up a bit short exiting the tournament after the fifthdz round. Oh. We gave it our best that is what we ask the teams to do speaker the Controllers Office released its bio quartering report bye for muni and, of course, our parks some Interesting Data San Francisco residents continue to use their parks frequently in fact, more frequently than the last time the survey was taken 72 percent of san franciscans are visiting a park at least once a month 74 percent of San Francisco residents rate our systems as an a or b 79 paternities gave the program an a or b and with the shaping and planting so it is nice to getty positive feedback from staff there were a lot of comments been the advantageism in parks but more on that to come our recreation practice is no way weve hired 2 hundred and 50 kids over the summer this program happens yearround for 60 years the kids get Work Experience along with the professionals the applications for the 20152016 are available inventing monday august 24th for any High School Youth 14 to 18 might be working with the rec and Park Department at any of the centers visit j job apps. Or come and work with us in inspiration with the st. Francis yacht club kids get an opportunity to sail on october 4th theyll learner the procedures and sail the water with professionals another free event parents registration on sf. Org or call our number lass last but not least outlands 3 days of music, art, wine and food in Golden Gate Park the lands festiveal was a huge success with 2 hundred and 10 thousand people with elton john and black keys and on the ill invite my colleagues to share a little bit more detail i want to note this is such a largescale urban event it is a huge success i want to commend and let another plan know how much we appreciate their cooperation with our agency and i want to give a big thank you to the planning staff and for their incredible work to park patrol and all our gardening and custodial crews for their efforts in Pacific Islander this off i want to invite mr. Pearl and a another gentleman to talk about what their perspectives are. Thanks phil for your kind words. I have to start by saying while we take great pride in what our company does no way we could do this event without the teamwork of city and city hall and rec and park and all the people phil mentioned im being redundant it is we cant thank you for the help you give us we work as a team from the gardening staff to everyone here in answering calls it is our farther event it is such a difficult undertaking and were very proud of that i wanted to in 8 years weve made tremendous strides i want to give you some numbers to give you of what we go through. 2015 we had a total of 76 phone calls from sound to trash, that was a reduction from a hundred and 20 just in one year so there was a 37 percent reduction in total calls of 43 percent in reduction of sound calls just in one year much more over the 8 years part of that is zoo to the fact we have people in the neighborhoods the sound systems have gotten easier to adjust different speakers when we hear something depending on the weather conditions it changes between the 3 nights theres been a 58 percent in reduction in total calls since 2013 a 71 percent reduction since 2012 and 8 of since 2011 in terms of the economics of the show we had a total of 70 restaurants, 61 from the city of San Francisco 61 restaurants were working at the festival showing people from all over the United States the quality of their food you know the one or two both sides of the restaurant. I got to stop i for a second as a note even though elton john agent that worked for him to a million festivals all the others festivals when necessary talk about their food and wine they dont light a candle you guys they do know what you do the backdrop of all you guys that make up San Francisco all the people talk about it, it is pretty needed to here people from la or boston or new york see what we do it makes us proud. To you. I was saying about the trees a nice backdrop. We try to take credit for that. It just to keep going 34 breweries 8 were located in the city of San Francisco, 27 from Northern California and then 37 whiners from Northern California at festival when i talk about you you know we talk about hotels and were putting together once again San Francisco state it will help us put together the economic money that is brought into San Francisco we wont have have it for a few months because it is a legitimate study were trying to analysis all the businesses including transportation and muni the lyft the uber how people get there that will be interesting to see and again, thank you it is such a privilege to do this festival. Thank you very much. We appreciate. Thank you, greg and sherry. All right. Well wrap up the gm report by a short video this is particularly special youll see who is married in that. Thank you. My name is stacey im the executive assistant with the rec and park for 27 years. Ill pretty much controlled the managers life we work great together at the meeting he set up the meetings and phone call and the garden and the support staff anyone that comes in the room any number of things anyone that walks in on is with a great mile i love to greet people and this is an jaufrn everyday on july 8th the rec and park welcomed the people to the tenth year the workers worked hard to upgrade the trail in partnership with 12 61 and the rec and Park Department commission the department hosted the 7th award at the Golden Gate Park it was in gardening and horticulture and men and women worked day in in and out to keep the scenes beautiful congratulations and the rec and Park Department hosted another year of playday at the Recreation Center with games for all ages and football and baseball and rock he will climbing live music this was a fun day for all out of the mark the Music Festival in Golden Gate Park part of this legendary festival for the park systems citywide the next time youre in Golden Gate Park get out to