Transcripts For SFGTV BOS Budget And Finance Committee 11301

Directors agenda unless otherwise stated. Thank you very much. Madam clerk will you call number one. Number one is waiver of banner fee for banners of 300 from it is Mayors Office and the shop and dine in the 49 campaign. Thank you very much. We have oewd up here. Good morning supervisors. My name is Mary Ann Thompson and project manager for the mayors mayors the opposite and office of economic and Workforce Development. Shop and dine in the 49 is our campaign here in San Francisco. Soft launch in 2014, very well received by local merchants by merchant door oors and in particular Small Businesses. The program has expanded in 2015 to include a very robust website, very significant outreach which included 300 banners, 500 interiors muni cards and exterior cards andad bias in all of the San Francisco newspapers and a decorated cable car and a map. This local campaign is a project that has many stakeholders, in particular our stakeholders are the Merchant Association and it is corridors. These banners continue to help and repeat the message its important in San Francisco to buy local. By way of background there are 90,000 registered businesses here in San Francisco. 56,000 are Small Businesses who employ 326,000 residents. Small businesses are our backbone in San Francisco. The best way that we can support them is with this campaign to encourage residents and guests to buy local so i am here for your support to have your fee waived of 4,050 and here for any questions. Okay. Thank you very much. Seeing no questions we will move on to Public Comment. Anyone wish to comment on item number 1 . Okay. Seeing none. Public comment is now closed item 1 is closed. [gavel]. Supervisor. I am happy to send a recommendation to the full board. Take that without objection. Madam clerk call number two. Item 2 is authorizing the general manager of the sfpuc executing the planning and engineering project Design Services Agreement Agreement number cs3 89 between the city and engineers to extend the contract to november 30, 202020 for an total amount of 19,500,000 not to exceed 176,000,000. Thank you. I am director of the Improvement Program and this is a modification that you have before you is a vital part of the San Francisco Public Utilities Commission Sources Improvement Program. This Improvement Program is a 20 year multibillion dollar citywide investment to upgrade our aging infrastructure to ensure we have a reliable and secure system now and into the future. Before i move into the amendment i wanted to give you background on the head works facility. If you could bring up the first slide please, it people. Thank you. This is an arial of southeast plant. It started up 70 years ago. Its locationed in the bay view Hunters Point neighborhood and treats 80 of the citys waterfront and form water flow 24 7 and this is shown in the rectangle box within evans avenue within the footprint. Just to describe what the head works does is where the flows from the bay side enter the Treatment Plant from the north and the south and the first treatment process and has a big job to do. It takes flows in a range of hydraulic conditions during high and low weather and remove grit and screenings and send the flow on and go to the next slide. The existing aging facility is an extremely oarious part of the plant and doesnt meet treatment or seismic resiliency and similar to how a car from the 1940s would look today. The standards are not like they are currently. It was a different era. In 2012 the Funds Program was endorsed by San Francisco Public Utilities commision and staff was authorized to do the work for the facility. We held a procurement process in 2014 and selected carollo engineers. Planning and Engineering Services initiated 2015 and the initial contract was for 14 million. During the last 12 months we did planning and preliminary designed and identified additional scope items so that the facility can function as we are intending. Bring up the next slide john, and the issues really are we are extreme grit loading that comes into the collection system. We characterized it on testing and get six more times peak loads than any other treatment across the country and this unanticipated level of grit means we need a more robust handling and removal system and adds to the Construction Cost or control. The baseline odor model and studies show there is a higher level of control to meet our sfpuc levels of service. We have other facilities that are 70 years scpold in the construction we will have seven other Construction Projects going on concurrently so coordination is required to develop a construction scream because we will inserting this structure. You can see how impact it is from the first aerial under the type site while operating and the plan will let them continue operating and develop design packages and coordinate a lot of deep straked structures that will require design coordination with our other projects that are adjacent as well. The high level effort theres a lot of engineering analysis, drawings and specifications that are part of this. And we can have slide four john. Seismic requirements are an issue. The soil and site characteristics bay med and fill make this an area where the quality of the soil is not really great and were looking at meeting the demands for maximum credible earthquake and 7. 8 on the andrea and 7. One on the hay ward fault. This is a cut of the inside of the facility, what the future facility will look like to meet these challenges that i have talked about so earlier this year 2016 we went back to the commission and we reviewed our 6. 9 billion dollars Improvement Program and through this level of effort the Commission Adopted a baseline scope schedule and budget and again identified 2. 9 billion dollars of work that is in the phase one effort and this included at that time 385 million for the head works facility, so that all of these critical scope items could be addressed. Its important for me to note to you that the increase for the project does not increase the overall cost of the ssip, the sources Improvement Program through the review we conducted some projects had reduce in scope and others had an increase in scope so the purpose of the amendment today is account for the additional Design Services based on this larger scope of work and were also looking for design support during the construction phase. Were asking to amend the contract with carollo engineers by 9. 5 Million Dollars and Contract Value as listed and extend the contract for three years and 20 days to commence november 30, 2020 for a total of term of december 19, 2014 through december 19, 2023. This head works improvement is needed to ensure that the southeast plan maintains permit compliance on state and federal guidelines and operates reliably. If grit moves through the entire process it basically ends up harming each of the mechanical and treatment processes along the way. This proproject is needed for the levels of service and critical project and the first piece of infrastructure we will be rebuilding at southeast plant. The construction will start next year. Staff is in agreement with the budget Analyst Report and recommendation to approve the resolution and with that i am happy to answer any questions and i have project team members with me here today. Thank you very much. Colleagues at this point any questions . Okay. Mr. Roses office could we go to have your report too. Good morning. I am from the budget analyst office. Mr. Rose is on a cruise right now. Good for him. As pointed out by the representative of puc this would increase to 14 million to 33. 5 million and the Engineering Contract with carollo engineers from 2020 to 2023. The increase in the contract is consistent with the increase in the project budget which originally was one 84. 9 million. And now increased to 358. 6 million, increase of 173 million. The increase was according to puc based on identified significant changes to the screening krit and odor system and southeast pollution control plant. [inaudible] on the contract and page four of the report is 6. 4 million. The increase is the 19. 5 million on page five of the report is driven largely by changes in the budget for detailed design. The design process is expected to be 100 complete by may 2018 ask and we recommend approval. Okay. Thank you very much. Any questions for the budget analyst . Okay. We will move on to Public Comment. Anyone to comment on item number 2 . Seeing none. Public comment is now closed. [gavel]. Supervisor tang. I will take a motion to send item 2 with positive recommendation to the full board. Okay. Motion by supervisor tang and second by supervisor yee and take without objection. Thank you. All right. Item 3 please. Item 3 is airport director declaration of an emergency seawall at airport runways 19l and 19r estimated to cost more than 250,000 to repair. Welcome back. Thank you mr. Chair. Im with the San Francisco international airport. Were requesting approval for a declaration of an emergency by the director by the seawall erosion of 19l and 19r in couldntance with the code koa. Airport staff noticed damage to the end of two run ways and hired a specialty go Technical Team to assess the damage and impacts. The engineers concluded that sections of the seawall were in Critical Condition and needed immediate repair in order to reprent a failure of the wall and sink holes and airport staff identified the group to have the expertise to fix the seepage and saw wall problems and will use a crane in order to allow for continued operation of the run ways during the work. Though 1. 5 Million Contract will be paid by the airports Capital Improvement plan budget. Airport staff does intermeadantly expert the seawalls and around the rerim terof the run ways and facilities and currently developing a more rigorous program as part of the shoreline project which the board of directors found fiscally feasible almost a year ago so on going work on that project continues. It will address longer term challenges such as protecting against 100 year flood levels and the anticipated Sea Level Rise. While this project fixings the immediate issue of the oh region erosion and at 19 and potential for a sink hole that would impact the operations. They have approved this and i am here for questions. Thank you. I know looking at Sea Level Rise and seawalls and its a massive thing in San Francisco and i represent by part where there is waterfront expose and you are what are you think going it. The airport director sits on the Sea Level Rise Advisory Committee so all of the work is in conjunction with how the city is looking at seas and the shoreline project which was found to be fiscally feasible in december of last year is a much larger project than what is before us today which is sort of a quick fix. The estimated cost of the entire airport shoreline protection project is 57 Million Dollars and i believe when we brought it before its about a ten year project over time to complete the whole thing so its a much larger comprehensive look at our shoreline protection than this item. Okay. Thank you. Supervisor tang. Thank you. So just a question on timing so i know that the i guess the observation occurred in july and then there was a firm hired to scope out and assess what exactly was the issue and now were here in november so i just wanted to know during that time period was it simply because you were still trying to analyze what the issue was it. Its a combination of two things. One being it took some time for the geotechnical engineers to get to the root of what the problem is so we could fix it hopefully before the rain started although that didnt happen because of the second part which is the u. S. Army corps of engineers as well as bcdc have emergency permitting requirements that needed to occur before we brought the item to you so those two factors sort came into play in the timing of bringing the item to you. Okay. Thank you. Colleagues any further questions . Okay. Ms. Campbell can we go to your report please. Yes, as ms. Wagner said this resolution is approving the declaration of an emergency and not approving a specific budget but the airports budget for the emergency work is 1. 5 million from the capital Improvement Program. Our question and concern was the fact because there hasnt been a regular Inspection Program this became an emergency contract which is not subjected to competitive bidding. As you notice on page eight of our report they are working with fema and the port to develop a periodic Inspection Program which we hope will address that problem. As she said have the shoreline protection project which will address some of the issues in the emergency contract and we recommend approval. Okay. Thank you very much. Colleagues any questions at this point . Okay. We will move on to Public Comment. Anyone wishing to comment on item 3 . Good morning supervisor. Eric brooks representing San Francisco green party and the local Grassroots Organization our city. We worked a lot on the issue of Sea Level Rise in relation to the bay view Hunters Point and treasurer island and i would caution the city to really pay close attention to the fact that bcdc and other public agencies are still archaically using previous ipcc estimates of Sea Level Rise that are woefully under estimating the problem. If you look at the new science that came out from james hannen from nasa that has showed who is the one that called attention to Climate Change in the first place to all of us it shows that we could get several meters of Sea Level Rise, meters of Sea Level Rise by the middle of this century and so as youre going through and approving contracts like this you need to make sure these agencies are actually addressing the potential much more serious problem that the International Climate body is still want paying any attention to and that means that bcdc is not paying teapgdz to tif we dont plan for a higher Sea Level Rise than the agencies are doing right now well face a situation and were penny wise now but pound foolish later and have major disasters because we didnt think ahead. Thanks. Thank you very much. Is there any further Public Comment . Seeing none. Public comment is now closed. [gavel] i will go ahead and make a motion to mass it out of the recommendation with positive recommendation to the board. Okay. Moved by supervisor yee and seconded by supervisor tang and madam clerk call item 4. Item 4 is the department of Public Health to accept a grant for the United States president s emergency plan for aids relief and global for the period listed. Hello i am with the department of Public Health. This is grant money that is part of the United States plan for engineer plan for aids rerelief and from the ccd and to us and then to the Health Department and pay for staff with the expertise we have in San Francisco with aids hiv prevention and supportive and to countries that are lacking and often in africa and pace for our time and off sets the cost of Staff Required to do the work in San Francisco. Were requesting retroactive approval because of the delays that happen at the centers for Disease Control so unless they do a budget and provide it to us we cant execute a subcontract with dph. Thank you very much. Colleagues any questions . We will move on to the Public Comment. Seeing none. Public comment is now closed. [gavel] i make a motion to pass it with recommendation to the full board. Okay. We have a motion by supervisor tang and second by supervisor yee and take that without objection. Madam clerk will you call item 5 through seven. Item 5 is the issuance of not to exceed 350 million city and county of