Harrison is here. Kimberlee hartwigschulman . Here. Commissioner hartwigschulman is here. Ike kwon . Here. Commissioner kwon is here. Commissioner mogannam is here. Christopher simi . Present. Commissioner simi is here. With five members present, we do have quorum for the sanitation and streets commission. Due to the on going covid19 Health Emergency and given the Public Health recommendations issued by the San Francisco department of Public Health and the emergency orders of the governor and the mayor concerning social distancing and lifting the restrictions on teleconference, this meeting is being held, is being held Via Teleconference and streamed by sfgov tv. Those watching the live stream being be aware theres a brief time lag between the time lag and whats shown on sfgt tv. I would love to extend our thanks to sfgov tv services and Building Management for their assistance putting on this meeting. For members of the public wishing to make Public Comment on an item outside, from outside the hearing room, you would dial 4156550001. And the meeting id is 24867157568. Followed by pound and then pound again. To raise your hand to speak and please press star three. Please note you must limit your comments to the topic of the agenda item being discussed unless youre speaking during the general Public Comment period. To remind you, if you do not stay on the topic, the chair can interrupt ask ask you to limb out your and ask you to limit your comment to the agenda item. We ask the Public Comment is made in a civil and respectful manner and you refrain from the use of profanity. Please address your remarks to the commission as a whole, not to an individual commissioners or staff. Fortunately today, we have chinese, spanish and filipino interpreters for consecutive interpretation during Public Comment only. Well now have the interpreters introduce themselves in their respective languages. Interpreter [speaking foreign language] thank you interpreter [speaking foreign language] you have been unmuted. Interpreter [speaking foreign language] thank you. Thank you to the interpreters for being here today. We will now consider item 3, the adoption of the rules of order of the sanitation and streets commission. If we could have those slides brought up, please. The rules of order were distributed to the commission and published online for the public to review and a pardon me, not an order of intent, a notice of intent was also published to notify the public of the potential adoption or the consideration of the rules today. But before speaking specifically to the rules of order, i wanted to provide the commission and the public with an overview of the plan for how agendas will be created and then an overview of how a solution is adopted since today well be taking on items 3, 5, and 6 and they will require adopting resolutions for each. From there, we will have a discussion of amendments to the rules of order and just a note to commissioners, you do have a copy of the drafted rules of order as proposed by staff in your packet today. So, if we could have the next slide, please. So, this is a rough outline of how Agenda Setting will take place. The bulk of agenda items will be for contracts for the commission to consider along with reports from, pardon me, reports by the department to fulfill the proposition b mandate. Well also add to this stream informational items the department believes are important to share as well as request by the commission for Additional Information or larger explorations of a given topic in form of a hearing and well also have organizational items, such as amendments to the rules of order, honorary resolutions and items to update how the commission operates. So, as you see on the far left, we have many streams coming together to create potential agenda item was the largest stream being contracts. And please note items coming from the report, contracts ask reports go through a multilayer of process if its a contract, that particular project manager supervisor through the Contract Administration and our finance folks as well as the City Attorneys Office is reviewing most of the or reviewing items as well. And we use a workflow tool that public works it uses to keep us organized to ensure all items have been reviewed thoroughly. This process takes approximately seven weeks, which means that request for additional reporting or deeper dives into the data likely wont be available at the next Commission Meeting. In some instances, even the meeting after that, if the response needs to be its own agenda item. However, responses to request for information that is more readily available can be available much sooner, such as a report or chart that can be included as a memo to the commission. The reports mandated by the ballot measure from 2020, essentially form the spine of our meeting calendar. Regio will show you an outline of what reports to expect. From there, well work with the Commission Chair and the Department Head to create agendas thats robust and reasonable if their number of items and the amount of information that is reasonable to digest at a time. So, i will work to ensure that a draft an agenda is available to the Commission Chair seven to ten days in advance of the meeting. The chair will review and have input on whether the agenda is reasonable and whether were getting through the material. Both those items from the department and the commission and doing it in an appropriate amount of time. This is also an opportunity to plan one of the items initiated by commissioners that should be scheduled and discussed organizational matters. This is an iterative process between the Commission Chair, the Department Head, and myself and there may be back and forth between the chair and the department and approved agenda will be published to the commission at least 72 hours prior to the meeting with every effort to publish it before then. One of the tools to help the chair and Department Head make decisions about the agenda items is an advanced calendar and ill provide staff and commissioners, which gives fair notice of reports and contracts that were expecting at the next several meetings and i request any questions or request regarding an agenda item leading up to the Commission Meeting. If theres a particular item thats particularly complex or youd like to more information about it before the Commission Meeting, please send me those questions and well while the published presentation may not be able to be changed, responses to questions raised with a fair amount of notice can be incorporated into the talking points of the staff presenting. One other note, the department will work to address any questions that couldnt be addressed during the meeting with a response that will be provided through the Commission Staff and chair, likely in the form of a memo. If its a larger topic that cant be addressed in a simple memo, well work to add it to a future agenda. My advice is that any request for new or different items, different reports should be made with support of more than one commissioner and that the chair request that the department prepare information for a future meeting and if we can turn to slide 3, please. Forgive me if im taking you back to procedure 101, but i wanted to take, to touch on the basics of adopting a resolution for your benefit and for the members of the public who may be less familiar with the resolutions. Essentially, a resolution is the document formalizing a decision made by the commission. Whether that is approving a contract, changing the rules of order or honoring a Department Staff member for outstanding service. All resolutions will be accompanied by a staff report, giving you and the public a thumbnail sketch of that item and a presentation or other attachments may accompany it if the item is being heard individually on the regular agenda. Or if it needs more explanation. As commissioners, you can request briefing on items you find complex, sensitive or you want to know more ahead of a decision that youll need to make. The department will also suggest briefings. For example, well schedule briefings ahead of your september 22nd meeting to discuss the contract delegation policy, which is im sure several members of the staff can say is not something that can just be explained in a fiveminute presentation very easily, so our agenda will have a regular item it will have a regular item calendar and consent item calendar. Regular items are heard and voted on individually while consent items are heard as a group and voted on with one vote. Please note the consent items they tend to be routine matters or low dollar contracts. Consent items will also be published for public review and distributed to commissioners. One other important thing is that consent items may be heard as a regular item at the request of commissioners, staff, or the public. I suggest making if you as a commissioner want an item heard individually, please make that request a couple of days in advance so Department Staff can prepare a presentation. Ill touch on quorum. For our commission of sanitation and streets, quorum is a majority of seats on the commission, which is three and passage of items must receive at least three yes votes except for procedural matters. So, we always, in order to do business, well need at least three of you here and in order to pass anything, at least three people will have to be in favor of it. Our general order of hearing an item is the presentation, including any clarifying questions from commissioners followed by a motion. Then, Public Comment, discussion and debate and final a vote on it. If we could turn to slide 4, please. As i mentioned earlier, commissioners receive the drafted rules of order suggested by staff in advance of this meeting and they were published for public review and a notice of intent was posted publicly, at least ten days in advance of this meeting, so this commission is able to consider the drafted rules of order having met those requirements. The commission will may discuss any amendments raised. I suggest we discuss any amendments and then make a single motion to adopt all nonsubstantive changes, nonsubstantive amendments might include changes changing dates of terms of office so the chair or vicechair or other minor procedural things. If there is a substantive amendment raised, those amendments their adoption can either be made at a later date or we can continue they can be made at a later date after we adopt the rules today or we can continue the adoption of the rules of order to a later date depending on how the Commission Wants to do this. Okay okay and any substantive changes to these rules of order would require, again, Public Notice and we have ample time before the september 22nd meeting to do so. Substantive amendments might include adding or deleting a section to an article or changing the powers of the chair. Always of course, in alignment with the city charter and administrative code and the laws of california and the constitution of the United States as well. I will take note of any nonsubstantive amendments for which theres a consensus to include in a single motion. I will take note of any substantive amendments for adoption at a later date as well. So, and i send i send this to the commission earlier this week and two amendments raised by staff and sent to commissioners in advance of this meeting, the first one is the amendment to article ii section iii, deleting july and replacing it with december so the Commission Calendar of meeting is organized on a calendar year as opposed to currently its organized on a fiscal year. Most other commissions in the city do have their regular meeting calendar organized on a calendar year. The amendment for this would also require the insertion of language along the lines of the commission will adopt the initial regular calendar for september 2022 through june 2023 as it is on the agenda today and then the commission will then adopt a calendar of regular meeting dates for july 2023 through december 2023, this december 2022. Afterwards, the regular calendar will be adopted for a 12month calendar year. This is this is a nonsubstantive amendment and can be made today on the face of the document. We can discuss this amendment and if there is consensus included in a single motion of nonsubstantive amendments. Is there any discussion of this proposed amendment . Just so you know, you can especially for the commissioner sitting behind me while im chairing, you can ask to be recognized and ill see you on here, so that the folks in front of me dont get more attention than the folks behind me. So. Hearing no comments, we can include this amendment in the full motion. It sounds like we have consensus, okay. I move to accept. Okay. We wont take a motion just yet. Well talk about each potential amendment and then well take a single motion. Thank you, commissioner. Okay. So, well include that first amendment. The Second Amendment is would be to article ii, section i and this is a very similar one. Deleting july and inserting either december or january as the month of annual officer elections. Changing to either december or january would align this commission with most other commissions that are organized on a calendar year. The amendment would also insert one of two options for the initial terms. The first option being that the initial term of officers will conclude in december 2022 or money lex of officers upon elections of 2020 and officers will be elected to serve a full 12month term. So this option would be the shortened first term with an election at the end of this year. The other option that we can discuss is a longer initial term with the next election scheduled for december 2023, so the initial officers instead would have a roughly 15month term. And the initial terms of commission of officers would end 2023 or money lexs and after this initial term, officers will serve a 12month term. This is a nonsubstantive amendment and can be made today on the face of the document. We can discuss this amendment and the options that are in it and if theres consensus included in a single motion of nonsubstantive amendments. Is there any discussion of this proposed amendment . Is this the discussion of the proposed amendment or commissioner mogannam . Im sorry. Is this the discussion of the amendment or a choice because i believe we have to make a decision here . So the choice would be and we have two choices. We could continue to have officers serve on a fiscal year calendar which would be doing nothing to the rules of order. If we amending the rules of order for the term of the chair, it would be either having the first chair and vicechair serve a very shortterm until december and then getting on to a normal schedule or the second option or i guess, it would be the third option, it would be having those initial those first officers serve a longer term until december of next year. Are there any preferences around this amendment . I have no problem with sync up with everyone elses calendar. It helps staff more than anyone and i dont have much of an opinion whether we want to do i think shortterm is great to get everybodys feet wet and well continue regardless, so i would recommend going with the shorter term. Okay. Yeah. Is there any other commissioner harrison . Yes, i would agree with that shorter term. Okay. Any other discussion of this proposed amendment . Okay. Hearing no opposition, we can add this Second Amendment with a shorter term for the first for the initial officers to serve through december 2022 and then we will hold an election at that time so that the next term of officers would be for a full 12month period. Okay, thank you. Having gone through the two amendments suggested by staff, is are there any other amendments to these rules of order that the that commissioners would like to suggest . Okay. Seeing, for those listening along, im seeing a lot of shaking heads saying no further amendments. Do i hear a motion to adopt the sanitation and streets Commission Rules of order including amendments to the calendar year and to the term of service for officers . Commissioner harrison some i would move to approve with the amendments. Ill second it. Commissioner kwon seconded it. Okay. Having a motion on the table, we will now turn to Public Comment before talking a vote on it. Before any further discussion and a vote. Okay. Thank you for that motion. We will now turn to Public Comment for these amended rules of order. Members of the public who wish to make three minutes of comment on this item no. Three, the amended rules of order, if you are here with us physically in room 408, please line up against the wall furthest from the door. And if you are calling in from outside of the hearing room, please dial 4156550001. And the meeting number access code is 24867157568. Followed by pound and pound again and in order to be recognized, please dial star 3 on your touch pad. And it appears that we do not have any members of the public present lining up who want to speak. Sfgov tv, do we have any members of the public who have called in and expressed interest in speaking . Can you hear me now . Youre now unmuted. You will have three minute to speak and ill give you a 30second warning at that time. Thank you, caller. Go ahead and begin your comments. Okay. Assuming you can hear me okay. Its david. Im in another meeting but just wanted to take a moment and say if youve got a motion to adopt an amended set of the rules, thats fine. If theres anything else that needs to be updated, im assuming well be back looking at the rule from timetotime and if i see anything, im happy to share and im sorry im out with you right now but as soon as my other meeting wraps up, youll have my full attention. I p