Hot Buttons: Stop Emailing Attachments : vimarsana.com

Hot Buttons: Stop Emailing Attachments


Hot Buttons: Stop Emailing Attachments
Catherine Sanders Reach
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Every day you probably attach a document (or two) to an email, send it and move along. However, there are a lot of options for sending documents elec­tronically that are far better than attachments. Most law firms have several products designed to securely send doc­uments, collaborate, review and collect information. Before you reflexively attach a document to an email, think about the intended use of the information and ask if there is a better way.
What Is The Problem?
Sending attachments via email is problematic for a host of reasons. The least of these is a drain on personal productivity. Without additional organizational tools and procedures, sending or receiving attachments requires many steps. Attaching docu­ments to email means the sender must open an email, compose the message, click on the attachment icon, locate the file, attach and send. When someone receives an email attachment, they will need to open the email, open the attachment, save it where appropriate, close the attachment, close the email and save the email in the appropriate folder. So, what else?

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